The Farmville Board of Commissioners met in regular session on Monday, April 1, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Lester Gay from the Community Fellowship Ministries in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Jeffrey Fields of Farmville.
Mr. Fields stated that he wished was to name the Farmville Central High School gymnasium after old and current coaches at the school. He further stated that he was going to the Pitt County Board to ask and wanted the Town of Farmville Board’s support in honoring those coaches who have taught and provided guidance over the years to students.
Town Manager Hodgkins had the following comments:
- Public Works, Police and Administration Departments received safety awards from the NC Department of Labor again this year
- New sculpture was installed at the Community Center on March 26th and the Town received the sculpture which won best in show
- Town is converting from GUC water to well water so you may notice a strong odor of chlorine now but the Town is still flushing
- Recreation Director Cailan Gray introduced a new employee in the Recreation Department, Isaiah Lubben
Finance Director Amy Johnson provided the financial report for the month of March, 2019.
Mayor Evans asked if there were any additional changes to the agenda.
Town Manager Hodgkins recommended the following changes to the agenda:
- Remove Agenda item #6 – Feb 18 closed session minutes
Commissioner Elks made a motion to approve the above change to the evening’s agenda. The motion carried unanimously.
On motion by Commissioner Shackleford, the Board approved the evening’s agenda. The motion carried unanimously.
1. Proclamation Declaring April as National Poetry Month in Farmville
Mayor Evans presented a proclamation declaring April as National Poetry Month in Farmville.
Commissioner Dixon read a poem titled “A Word to Husbands.”
Commissioner Hobbs read a poem titled “Bumpy Ride.”
2. Special Recognition of 2019 Farmville Middle School Boys’ Basketball Team
Mayor Evans and the Board of Commissioners recognized the 2019 Farmville Middle School Boys’ Basketball Team and presented a plaque for its undefeated season.
3. Special Recognition of 2019 Farmville Central Junior Varsity Men’s Basketball Team
Mayor Evans and the Board of Commissioners recognized the 2019 Farmville Central Junior Varsity Men’s Basketball Team and presented a plaque for its undefeated season.
4. Special Recognition of 2019 Farmville Central Varsity Women’s Basketball Team
Mayor Evans and the Board of Commissioners recognized the 2019 Farmville Central Varsity Women’s Basketball Team and presented a plaque for its undefeated regular season and for being runner up in the 2A State Championship.
5. Special Recognition of 2019 Farmville Central Varsity Men’s Basketball Team
Mayor Evans and the Board of Commissioners recognized the 2019 Farmville Central Varsity Men’s Basketball Team and presented a plaque for its undefeated season and for being 2A State Champions.
Lee Letchworth, representative of Boy Scout Troop 25, introduced two boys who were attending the meeting this evening while working on their Eagle scout.
Commissioner Moore made a motion for a recess at 7:08 p.m. The motion carried unanimously.
The meeting reconvened at 7:12 p.m.
Items for Consent
6. Approval of Minutes
To adopt the minutes from the following sessions:
- February 18, 2019 retreat session – Day 1
- February 18, 2019 closed retreat session- Removed from consent
- February 19, 2019 retreat session – Day 2
- March 4, 2019 regular session
7. Consideration of Changing the Start Time of the May 6, 2019 Meeting of Board
of Commissioners to Avoid Conflicting With the Board of Education’s Meeting in Farmville
To move the start time of the May 6, 2019 Board of Commissioners meeting to 4:00 p.m. due to the Pitt County Board of Education meeting being held in our Town Hall Courtroom at 6:30 p.m.
8. Appointment of Dogwood Festival Advisory Board Member- Blair East
To appoint Blair East as a member of the Dogwood Festival Advisory Board.
On motion by Commissioner Moore,HHSSSS the Board approved/adopted the following:
- Adopted minutes from the February 18, 2019 retreat session – Day 1, February 19, 2019 retreat session – Day 2 and March 4, 2019 regular session
- Approved the change in start time to 4:00 p.m. for the May 6th Board of Commissioners meeting
- Adopted Resolution (2019) 1446, Resolution Appointing a Member to the Dogwood Festival Advisory Committee
The motion carried unanimously.
Items for Decision
Due to the absence of Rich Moore, Town Manager Hodgkins asked to move Agenda item #9 until last in the evening.
10. Resolution to Begin Process on Sale of Town Owned Property at 3519 Zeno Street
Town Manager Hodgkins stated he received an offer from Barry Newton to purchase a vacant lot owned by the Town located at 3519 Zeno Street. Hodgkins stated if the Board is interested in this offer to purchase, then they need to begin the process of disposing of the property through the upset bid process as authorized by NCGS 160A-269.
On motion by Commissioner Hobbs, the Board adopted Resolution (2019) 1447, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property. The motion carried unanimously.
11. Ordinance Closing a Portion of Main Street on May 21 for Music on Main Event
Jay Johnson requested for the Board to adopt an ordinance requesting permission from NCDOT to close a portion of Main Street on May 21, 2019 for the Music on Main Event.
Commissioner Elks made a motion to adopt Ordinance (2019) 929, An Ordinance to Temporary Close North Main Street Between Wilson Street and Church Street in Farmville, NC on May 21, 2019. The motion carried unanimously.
9. Consideration of Contract Award- 2017 Water Systems Improvements
Town Manager Hodgkins stated that the Town had been previously awarded a State Drinking Water Reserve funding package to replace existing waterlines in Town, transition some water services to new lines to allow abandonment of older lines, and to install a waterline extension between Barrett Road and King Farm Road in the rural area. He reported that bids were received on February 14, 2019 and McDavid is recommending award of the construction of water improvements to the low bidder, BridgePoint Civil, LLC, for their bid of $457,898.20.
On motion by Commissioner Dixon, the Board Resolution (2019) 1448, Awarding Construction Contract and Amending Capital Project Budget Ordinance- 2017 Water System Improvements, State Drinking Water Reserve Project H-SRP-D-17-0094. The motion carried unanimously.
Mayor Evans asked for citizen comments at this time.
Commissioner Moore stated with May being a busy month he wanted to go ahead and schedule the budget workshop.
Commissioner Moore made a motion to schedule the budget workshop for Tuesday, May 14, 2019 at 9:00 a.m. The motion carried unanimously.
On motion by Commissioner Elks, the meeting was adjourned at 7:25 p.m. The motion carried unanimously.