Town of Farmville
Board of Commissioners
April 3, 2018
The Farmville Board of Commissioners met in regular session on Tuesday, April 3, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Alma Hobbs and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Jamin Dixon participated via conference call.
Mayor Evans called the meeting to order at 6:30 p.m.
Reverend Kevin Jackson from the Marlboro Free Will Baptist Church in Farmville, offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Steven Hardy-Braz.
Mr. Hardy-Braz thanked the Town for their support and stated because of their support of the cycling community it has improved our town, made national news, and inspired people to be healthier.
Mayor Evans read a proclamation in support of National Poetry Month.
Commissioner Alma Hobbs read a poem that she read back in the sixties, written by Edgar Guest.
Commissioner Moore read a poem about Farmville which was written by Farmville citizen Mary Morrison Dixon.
Town Manager Comments
- The Town won several safety awards from the NC Department of Labor for 2017, including Gold Awards for the Public Works Department and Administration (includes Finance, Human Resources, Code Enforcement, Library, May Museum, and Parks & Recreation).
- The public art sculpture was installed on March 27th. This is part of the Down East National Outdoor Sculpture Exhibition in which Farmville and Pitt County are participating.
- A second public input session on the new library project will take place on April 5 at the community center beginning at 6 pm and the discussion will be slightly different than the last session held on March 26. This session will be more focused on the exterior of the building. There is also a possibility of a third session if needed.
- New fire station project is proceeding. Currently working on the RFPs for the soil borings and environmental assessment of the site.
Finance Director Amy Johnson provided the financial report for the month of February, 2018.
Town Manager Hodgkins stated he had no changes to the evening’s agenda.
Commissioner Elks recognized Mallory Smith, who was in attendance this evening due to a school requirement to attend two business meetings every six weeks.
Items for Consent
1. Approval of Minutes
To approve the minutes from the following sessions:
- February 19, 2018 Retreat Session
- February 20, 2018 Retreat Session
- March 5, 2018 Regular Session
2. Report on Unpaid Taxes for 2017
To approve the 2017 unpaid tax report and to authorize the advertisement of the 2017
unpaid tax liens on real property.
3. Adoption of Ordinance Amending FY 2017/2018 Budget- Public Works
To adopt an ordinance amending the budget to place funds back into the Public Works Department for reimbursement from the Boys and Girls Club for the purchase of a new heating and air unit.
4. Re-Appointment of Tree and Appearance Commission Member- Pat Carr
To re-appoint Pat Carr to serve as a member on the Tree and Community Appearance Commission.
5. Re-Appointment of Tree and Appearance Commission Member- Kay Taylor
To re-appoint Kay Taylor to serve as a member on the Tree and Community Appearance Commission.
6. Appointment of Tree and Appearance Commission Member- Mary Steinbauer
To appoint Mary Steinbauer to serve as a member on the Tree and Community Appearance Commission.
On motion by Commissioner Shackleford,HHSSSS the Board approved/adopted the following:
- Approve the minutes from February 19th, February 20th and March 5th sessions
- Approve the 2017 unpaid taxes report on real property
- Adopt Ordinance (2018) 904, An Ordinance Amending the FY 2017-2018 Budget Ordinance- Public Works
- Adopt Resolution (2018) 1391, Re-Appointing a Member to the Tree and Community Appearance Commission (Pat Carr)
- Adopt Resolution (2018) 1392, Re-Appointing a Member to the Tree and Community Appearance Commission (Kay Taylor)
- Adopt Resolution (2018) 1393, Appointing a Member to the Tree and Community Appearance Commission (Mary Steinbauer)
The motion carried unanimously.
Items for Decision
7. Resolution Accepting Funding and Adopting Project Budget Ordinance for 2017
Water System Improvements
Rich Moore, from McDavid Associates, requested acceptance of the funding offer from the State Drinking Water Reserve Fund and adoption of the resolution to establish the project budget ordinance.
On motion by Commissioner Hobbs, the Board accepted the funding offer and adopted Resolution (2018) 1394, Resolution Adopting Capital Project Budget Ordinance, 2017 Water System Improvements, State Drinking Water Reserve Project H-SRP-D-17-0094. The motion carried unanimously.
8. Resolution Authorizing Sale of Surplus Real Property
Town Manager Hodgkins presented a list of real property owned by the Town that could be sold as surplus property.
Mayor wanted the parking lot beside Farmville Furniture removed from the list.
Commissioner Hobbs made a motion to approve the list with the exception of removing the parking lot beside the furniture store. The motion failed 4 to 1, with Commissioner Hobbs voting in the affirmative and Commissioners Dixon, Elks, Moore and Shackleford voting in the negative.
Commissioner Elks made a motion to declare the entire list surplus property and adopted Resolution (2018) 1395, Resolution Declaring Certain Town Owned Property as Surplus. The motion carried unanimously.
9. Proposal to Video Record Board of Commissioners Meetings
Town Manager Hodgkins presented a proposal to record the Board meetings which included a single camera for recording. Hodgkins stated the footage would be placed on Channel 8 and on YouTube.
Commissioner Moore made a motion to approve the proposal for video recording. The motion carried unanimously.
10. Target Business Incentive Grant Program
Town Manager Hodgkins presented a draft proposed policy to provide financial assistance to incentivize the start-up of new businesses by business owners that address needs identified by the Town as desirable for Farmville or to incentivize the location of businesses in particular parts of Farmville.
Commissioner Elks made a motion for the Board to re-address this issue at our May meeting, with some targeted types of businesses to discuss. The motion carried unanimously.
Commissioner Moore made several comments. He said he wanted to receive the budget as early as possible. He wanted to move the monthly Board meetings back to Tuesday night. He stated the Arts Council is doing a great job. And he stated his cell number is 227-9675 and anyone who would like to discuss the new fire station, the new library or how to better spend recreation money, to please give him a call.
Commissioner Elks stated that the Annual Farmville Citizen of the Year banquet will be held on April 24th at the May-Lew Farm and tickets can be purchased now. She said Dogwood Festival is April 26-29th and the School-a-Palooza will be held on April 26th.
Mayor Evans asked for citizen comments.
There were no citizen comments.
On motion by Commissioner Moore, the meeting was adjourned at 7:29 p.m. The motion carried unanimously.