Town of Farmville Board of Commissioners
The Farmville Board of Commissioners met in regular session on Monday, April 4, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Kevin Jackson, of the Marlboro Freewill Baptist Church in Farmville, offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Charlie Pat Harris from Wilson, North Carolina.
Harris introduced himself and stated that he is running for NC General Assembly House District 8.
Mayor Evans recognized Dr. Bert Warren, who resides at 4008 Pinecrest Drive.
Warren stated that the Farmville High School Class of 1954 had presented a plaque in honor of the high school as a class gift back in 1954 and that it had originally been placed on the high school grounds. However, when the high school was torn down and Town Hall erected, the sign disappeared. The sign was recently found in a Town storage area and now the Class of 1954 wants to place back on the Town Hall grounds. He further stated that Jack A. Farrior Steelworks has agreed to build the post for the sign and the Town Appearance Committee is recommending that it be placed on Main Street close to the flag pole.
Mayor Evans recognized Joe Hillard, who resides at 3562 East Wilson Street.
Hillard thanked the Board for removing the skin of the hardware building and for hiring an engineer to study the building. He stated he hoped for a smoother path moving forward.
Town Manager Hodgkins informed the Board of the following:
- South Main sidewalk project is underway and should finish by the end of April. He said positive comments have been received.
- The Town will hold its Arbor Day celebration on April 5 at 11am on the Town Common. This is the 37th consequent year for receiving the Tree City award.
- Utility crews have been in the process of switching over from GUC water to Farmville well water and the switch is now complete and should remain this way for 6 months.
Mayor Evans requested approval for the evening’s agenda.
On motion by Commissioner Walters, the Board approved the agenda as presented. The motion carried unanimously.
Mayor Evans gave special recognition to Farmville Central Basketball Coach Larry Williford and to the FCHS Basketball team for their winning season.
Coach Larry Williford thanked everyone for their support, introduced the coaching staff and players, and went over a few highlights of the season.
Mayor Evans presented a proclamation to the Farmville Central Basketball team.
1. Close of CDBG-ED Grant for Natural Blend Dehydrated Vegetables
Rich Moore, from McDavid Associates, stated that Natural Blend has met the job creation requirement per the CDBG Economic Development grant and the Town must conduct a closeout public hearing to receive any public comment on the completed program.
Mayor Evans opened the public hearing at 6:55 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:56 p.m.
On motion by Commissioner Shackleford, the Board authorized the Mayor to sign the closeout paperwork. The motion carried unanimously.
2. Rezone Property on South Fields Street from Industrial to Residential Multi-Family
Town Manager Hodgkins stated the public hearing was to receive citizen input on a proposal to rezone parcel 27570 located on the southeast corner of the intersection of South Fields Street and West Perry Street from Industrial District to Residential Multi-Family District. Hodgkins further stated the Planning Board voted unanimously for the property to be rezoned as requested.
Mayor Evans opened the public hearing at 6:57 p.m.
Joey Russell, representing the applicant, stated he was available for questions.
There being no further comments, Mayor Evans closed the public hearing at 6:58 p.m.
On motion by Commissioner Shackleford, the Board approved the rezoning requested by adopting Ordinance (2016) 863, Ordinance Amending the Official Zoning Map. The motion carried unanimously.
Items for Consent
3. Approval of Minutes
To approve the minutes from the following meeting(s):
- February 24-25, 2016 Special Session
- March 1, 2016 Regular Session
4. Resolution Honoring 2016 Farmville Central High School Men’s Basketball
To adopt a resolution honoring the Farmville Central High School men’s basketball team for winning the 2A State Championship.
5. Adoption of Ordinance Amending FY 2015/2016 Budget- Multi-Vehicle Purchase
To adopt an ordinance amending the FY 2015/2016 budget to reflect the purchase of vehicles and the funding from BB&T for the purchase.
6. Adoption of Ordinance Amending FY 2015/2016 Budget- Fire Department
To adopt an ordinance amending the FY 2015/2016 budget to reflect the transfer of monies received from an insurance settlement due to damage to fire equipment during the Ham’s fire.
7. Report on Unpaid Taxes for 2015
To approve the list of unpaid taxes for the year 2015 that are liens on real property.
On motion by Commissioner Elks, the Board approved/adopted the following:
- Approve the minutes from the February 24th & 25th special session and the March 1st regular session
- Adopted Resolution (2016) 1322, Resolution Honoring the Farmville Central High School Men’s Basketball Team
- Adopted Ordinance (2016) 864, An Ordinance Amending the FY 2015/2016 Budget Ordinance
- Adopted Ordinance (2016) 865, An Ordinance Amending the FY 2015/2016 Budget Ordinance
- Approve Report of Unpaid taxes for 2015
The motion carried unanimously.
Items for Discussion/Decision
8. Re-Installation of Plaque on Town Common for Farmville High Class of 1954
Town Manager Hodgkins stated the Farmville Central High School Class of 1954 would like to re-install the plaque that was gifted to the school years ago before it was demolished. Hodgkins explained the plaque was found in storage and the class would like for it to be placed on the Town grounds.
Commissioner Walters made a motion to authorize the installation of the plaque on the Town Commons at an agreed upon location. The motion carried unanimously.
9. NC Connect Bond Application- Sanitary Sewer Improvements
Rich Moore, from McDavid Associates, requested approval to adopt a resolution authorizing the filing of an application for financial assistance for sanitary sewer improvements.
After a general discussion, Commissioner Walters made a motion to go forward with applying for grant funds, but to use the funds to improve Sewer Basin 5 instead of the Middle Swamp area. With this motion, the Board adopted Resolution (2016) 1323, Resolution Authorizing Application for Financial Assistance, Division of Environmental Quality. The motion carried unanimously.
10. Farmville Hardware Building Structural Assessment
Mark Roy, a structural engineer, provided the Board with a report of findings from his visual examination of the old Farmville Hardware Store building. He stated that a more thorough examination would be necessary to definitively determine the condition of the building but according to his initial examination, the building appeared to be structurally sound. However, he noted that the roof was leaking, there were visible cracks in the walls, the front canopy was in danger of collapsing, and the south wall was bulging outward.
Richard King, an architect working with Mr. Roy and the Town, provided the Board with a range of $100,000 to do some basic repairs to $1.5 million to totally renovate the building. He added the Town would not benefit from possible historic tax credits for renovation so renovation by the Town may not be economically feasible.
The Commissioners asked that the Town Manager investigate the situation with the canopy and the leaking roof and place the item on the May 2 meeting agenda for further consideration.
11. Fireworks for July 4 Celebration
Town Manager Hodgkins stated that Zambelli is booked for July 4th fireworks but can do a show for the Town on either July 2nd or July 3rd. Hodgkins asked which day the Board preferred.
Commissioner Elks made a motion to have the fireworks show and July 4th celebration on Sunday, July 3, 2016 with more fireworks at the original price per Zambelli’s offer. The motion carried unanimously.
12. Wastewater Treatment Plant Contract
Town Manager Hodgkins stated that the Town’s contract with United Water to operate the wastewater treatment plant will expire on July 30, 2016. He requested authorization to allow for proposals for management services from other companies to improve the level of service at a favorable price.
Commissioner Elks made a motion to authorize Town Manager Hodgkins to solicit proposals from qualified companies for management of the Farmville WWTP. The motion carried unanimously.
Cecia Stone, a Farmville citizen, stated it was clear from the report on the old hardware store building that $100,000 to $1.5 million to renovate the building is a huge range but we needed to look at the project objectively.
On motion by Commissioner Walters, the meeting was adjourned at 8:09 p.m. The motion carried unanimously.