Town of Farmville
Board of Commissioners
August 1, 2016
The Farmville Board of Commissioners met in regular session on Monday, August 1, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Reverend Rocky Stone, of the Farmville Presbyterian Church in Farmville, offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans stated there were no citizen presentations at this time.
Town Manager Hodgkins informed the Board of the following:
- Wesley Church Road and Allen Gay Road water projects have been designed and permitted. Advertisement for bids was completed but not enough bids were received by the July 26 deadline so the Town will have to re-advertise.
- All full-time employees have recently received newly developed safety training. Development of a safety training matrix is underway.
Mayor Evans read a thank you note from a citizen thanking the Farmville Police Department and Sergeant Derick Ennis.
Mayor Evans shared a letter from Senator Tom Tillis recognizing the Town for their 2015 Tree City award. He stated the Town is one of the longest running Tree City Communities at more than 37 years.
Police Chief Donnie Greene reported on an issue of a residence with too many cars. He stated the owner was going to be moving so that may solve the problem. Chief stated since this violation is a civil violation it would be more of a Code Department violation than a Police Department violation.
Chief Greene reported that the SROs will be in the High and Middle schools as of August 15, 2016. He also reported they have received positive feedback on the COPS grant so far and if it is approved, there will be an SRO at the Elementary school as well.
Commissioner Elks thanked the Library, Recreation and Police Departments for all they have done with the community in recent months, with the movies, etc.
Commissioner Moore requested to be added to the agenda to provide a handout to the Board for consideration.
Mayor Evans requested for the following change(s) to the evening’s agenda:
- Add Agenda item #12- Handout by Commissioner John Moore
On motion by Commissioner Shackleford, the Board approved the agenda as presented. The motion carried unanimously.
- Structures for Demolition- 3588 South Walnut Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 3588 South Walnut Street. Ellis said if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards, it will be demolished after 90 days.
Mayor Evans opened the public hearing at 6:51 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:52 p.m.
On motion by Commissioner Shackleford, the Board adopted Ordinance (2016) 872, An Ordinance directing the Building Official to demolish the property herein described as being dangerous and unsafe and directing that a notice be placed thereon, and that the same may not be occupied until demolished. The motion carried unanimously.
Items for Consent
Items for Discussion/Decision
- Presentation by Allison Setser, Sugg Bundy Principal
Ms. Allison M. Setser, principal of H.B. Sugg Elementary School/ Sam D. Bundy Elementary School, addressed the Board to provide them with an update of what new programs they are doing in the schools in trying to make learning better and more fun. She stated that trying to make learning more fun involves doing more field trips which cost money for the students/parents.
Commissioner Dixon made a motion to allocate up to 10 percent of the school’s budget for trips which is $420.77.
Commissioner Shackleford made a substitute motion to allocate $500. The motion carried unanimously.
- Presentation by Alexis Earls, Farmville Middle School Math Teacher
Ms. Alexis Earls, an eighth grade math teacher at Farmville Middle School, addressed the Board to request a $300 contribution for new technology in her classroom which will aid in a different learning environment for the children and enable the teacher to teach the children at all levels needed on an individual basis.
Commissioner Moore made a motion to fund technology in the classroom in the amount of $600. The motion carried unanimously.
- Resolution Authorizing Sale of Town Owned Lot on West Pine Street
Town Manager Hodgkins requested adoption of a resolution to authorize the sale of land located at 4288 West Pine Street, to Sophie Szymeczek. He stated no other bids were received.
Commissioner Walters made a motion to adopt Resolution (2016) 1333, Resolution Authorizing Disposal of Certain Real Property on West Pine Street. The motion carried unanimously.
- Resolution to Begin Process on Sale of Town Owned Property on South Main
Town Manager Hodgkins stated the Town received an offer from the Farmville Real Estate Company to purchase a 0.10 acre lot located at 3856 South Main Street (Old Elks Lodge). Hodgkins stated the offer is with the understanding the property will be brought to minimum housing standards. He requested the Board consider the offer to purchase and if interested, begin the process of disposing of the property through the upset bid process.
Commissioner Walters made a motion to exclude Commissioner Dixon, per his request, on this motion. The motion carried unanimously.
Commissioner Elks made a motion to adopt Resolution (2016) 1334, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property. The motion carried unanimously, with Commissioner Dixon abstaining.
- Placement of Little Library on Town Commons
Deborah Higgins, a representative of the Friends of the Library, requested permission to place a Little Free Library on the Town Commons and presented the two possible locations of choice.
Commissioner Walters made a motion to approve the request to place a Little Library on the Town Commons at the preferred location of the Friends. The motion carried unanimously.
- Agreement with PCPSS for School Resource Officers in Farmville Schools
Town Manager Hodgkins requested approval of the proposed Farmville School Resource Officer Agreement to place a School Resource Officer (SRO) at the Middle and High schools.
Commissioner Moore made a motion approve the agreement. The motion carried unanimously.
- Acquisition of Town Owned Property by NCDOT
Town Manager Hodgkins stated NCDOT has notified the Town that it will need to acquire 0.154 acre of land and 0.149 acre of land for a permanent utility easement from the Town of Farmville to accommodate the Greenville Southwest Bypass. He further stated NCDOT has offered the Town $10,925 based on the appraised value of the land.
Commissioner Dixon made a motion to accept the offer to purchase from NCDOT. The motion carried unanimously.
- Ordinance Amending Title IX, Chapter 97.03(C) of the Town Code of
Town Manager Hodgkins requested an amendment to the ordinance regarding solid waste services, to allow individuals to place their garbage containers at curbside at no earlier than 4:00 p.m. instead of no earlier than 7:00 p.m. He stated he had received a few complaints from citizens, especially senior citizens, to be able to place their container out during daylight hours through all seasons.
Commissioner Walters made a motion to adopt Ordinance (2016) 873, Ordinance Amending Code of Ordinances, Title IX, Chapter 97, Solid Waste Residential Services. The motion carried unanimously.
10.Approval to Present Service Weapon to Lieutenant Paul McLawhorn
Major Jeffrey Spencer stated that Lieutenant Paul McLawhorn retired in June after 28 years of service to the Farmville Police Department. Spencer requested that the Board approve for Commissioner Moore to present Lt. McLawhorn’s service sidearm to him at the September Board meeting.
Commissioner Elks made a motion to approve the request for Commissioner Moore to present Paul McLawhorn with his service sidearm. The motion carried unanimously.
11.Reschedule September Regular Meeting
Town Manager Hodgkins asked for the Board to set an alternate date for the September meeting due to it being a holiday.
Commissioner Moore made a motion to move the meeting to Monday, August 29. The motion carried unanimously.
12.Handout by Commissioner John Moore
Commissioner Moore provided the Board with a handout proposing to tear down 2 of the 3 hardware store buildings and to leave the third portion for an incubator and a place to move the DMV office to. He also mentioned making the vacant land a grass space for use for the Dogwood festival and other events. Commissioner stated this was just an idea he was submitting for consideration.
There were no citizen comments.
On motion by Commissioner Walters, the meeting was adjourned at 8:34 p.m. The motion carried unanimously
Robert L. Evans, Mayor
Amy B. Johnson, Town Clerk