Town of Farmville
Board of Commissioners
August 28, 2017
The Farmville Board of Commissioners met in regular session on Monday, August 28, 2017 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, John Moore, David Shackleford and Hunter Walters; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Cedric Frisbee of St. John’s Freewill Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Rich Moore from McDavid Associates.
Rich Moore stated he was speaking for a concerned citizen regarding the Dalton’s Cove subdivision development. He said the citizen just wants to make sure the developer follows proper design procedure and proper permitting, with particular concern to storm water management and permitting. He encouraged the developer to engage with the adjoining citizens and get their input.
Mayor Evans recognized Steven Hardy-Braz.
Steven Hardy-Braz mentioned the upcoming bike ride and explained the “Brew & Q course, and informed the Board of the expected traffic on that day.
Mayor Evans recognized Sophie Szymeczek, a Farmville resident.
Sophie stated that since she walks a lot, she has noticed a few things around town, which may need some attention. She thanked the Police and Public Works departments for all that they do on Main Street. She expressed her concern on what could be done to address the trash, crooked street signs, street signs placed in incorrect areas and abandoned vehicles which all on issues of concern on the other streets in Farmville.
Mayor Evans recognized Vincent Richardson.
Vincent Richardson explained her recent situation with trying to get utilities turned on at 4456 West Perry Street. She requested a copy of the policy and procedure manual due to having some legal issues as to who the owner is right now. She stated that she has been communicating with Town Attorney Christopher Edwards.
Jay Johnson, owner of the Farmville Flower Basket, thanked the Board for allowing them permission to put on the Music on Main Event and for sponsoring it. He stated it was a success.
Bob Newton asked the Board for support of the Mountains to the Sea Bike Ride on October 6, 2017.
Town Manager Comments
Town Manager Hodgkins made the following comments:
- Sludge Dryer has been sold
Finance Director Amy Johnson provided the financial report for the month of July, 2017.
Town Manager Hodgkins stated he had no changes to the evening’s agenda.
- CDBG-I Application for Wastewater Infrastructure and Housing Repairs
Rich Moore, from McDavid Associates, stated the purpose of this evening was to conduct a public hearing and to consider filing an application for CDBG funds for infrastructure and Housing.
Mayor Evans declared the public hearing open at 6:59 p.m.
There being no further comment, Mayor Evans closed the hearing at 7:00 p.m.
Commissioner Shackleford made a motion to adopt Resolution (2017) 1366, Resolution Approving Application for Financial Assistance, Community Development Block Grant- Infrastructure Program. The motion carried unanimously.
Rich requested the Board to authorize the Mayor to approve the meeting minutes due to the timing of needing them before the next meeting.
Commissioner Dixon made a motion to authorize Mayor Evans to approve and signed the August 28 meeting minutes. The motion carried unanimously.
- Connect NC Bond Application for Wastewater Infrastructure
Rich Moore, from McDavid Associates, stated the purpose of this evening was to conduct a public hearing and to adopt a resolution to apply for financial assistance for grant funds for sanitary sewer improvements.
Mayor Evans declared the public hearing open at 7:08 p.m.
There being no further comment, Mayor Evans closed the hearing at 7:09 p.m.
Commissioner Walters made a motion to adopt Resolution (2017) 1367, Resolution Authorizing Application for Financial Assistance, Division of Environmental Quality. The motion carried unanimously.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meetings:
- July 26, 2017 special & closed sessions
- July 27, 2017 recessed July 26 session
- August 7, 2017 regular & closed sessions
- August 9, 2017 recessed August 7 session
- August 22, 2017 special session
- Re-Appointment of Housing Authority Commission Member- Edward Tew
To adopt a resolution re-appointing Edward Tew to the Farmville Housing Authority Board.
- Re-Appointment of Housing Authority Commission Member- Amos Horne
To adopt a resolution re-appointing Amos Horne to the Farmville Housing Authority Board.
Commissioner Dixon made a motion to take the August 22, 2017 minutes off the consent agenda due to requesting alteration of wording before adoption. The motion carried unanimously.
On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the July 26th special &closed sessions, the July 27th recessed session, the August 7th regular & closed sessions, the August 9th recessed session and the August 22nd special session
- Adopted Resolution (2017) 1368, A Resolution Re-Appointing Advisory Board Member- Housing Authority Commission (Edward Tew)
- Adopted Resolution (2017) 1369, A Resolution Re-Appointing Advisory Board Member- Housing Authority Commission (Amos Horne)
The motion carried unanimously.
Commissioner Dixon made a motion to request for the wording on page 2 of the August 22, 2017 minutes been changed from “Commissioner Dixon stated that the only purpose of the grant” to “Commissioner Dixon questioned if the only purpose of the grant.” The motion carried unanimously.
Items for Decision
- Request for Funding in Support of the Cycle North Carolina Event Passing Through Farmville on October 6- Steven Hardy-Braz
Steven Hardy-Braz provided an update on the Mountains to the Coast Cycle NC ride event to be held on October 6 with a rest stop at Duck Rabbit Brewery. He requested funding assistance from the Board due to wanting to have some signs and other various items on the bike route to make the cyclists’ experience in Farmville a memorable one.
Commissioner Moore made a motion to approve a $2,000 funding request. The motion carried unanimously.
Commissioner Dixon gave permission to move current bike racks to better places.
- Request for Permission to Use Town of Farmville Logos in Materials to Promote the Upcoming “Cycle to Sanctuary” Public Ride Scheduled for November 17- Linda Adele Goodine
Dr. Linda Adele Goodine, of the ECU Fine Arts Department, requested permission to use Town of Famville gazebo logo and to do chalk painting/drawings on streets of Church, Main and Wilson plus various sidewalks. She said it would be completed before a public bicycle ride planned for November 17 called “Cycle to Sanctuary.”
Commissioner Elks made a motion to grant permission. The motion carried unanimously.
- Presentation on Activities at the Farmville Unit of the Boys and Girls Club- D.J. Jones, Executive VP/ Boys & Girls Clubs of the Coastal Plain
D.J. Jones, Executive Vice President, Boys and Girls Club of the Coastal Plain, provided the Board with an update on plans and activities for the Farmville location.
Mayor Evans called a brief recess at 8:00 p.m. The meeting reconvened at 8:09 p.m.
- Request by Developers of Dalton’s Cove Subdivision for a 50% Town Reimbursement under the Farmville Subdivision Participation Program and Authorization to Proceed with Sanitary Sewer System Extension to Serve Project
Town Manager Hodgkins presented a request from Mike Baldwin, a Dalton’s Cove representative, for the Town Board to consider a 50% reimbursement of infrastructure costs as per the Town’s Residential Development Participation Policy due to the developers’ agreement to provide enhanced features such as a landscaped berm along the front the development, additional sidewalks and an attractive entry feature. Hodgkins also presented the request for the Town to commit to bring a 10-inch sewer line from Davis Street to the edge of the planned development.
Commissioner Moore made a motion to accept the 50% reimbursement for infrastructure costs and the extension of sewer to the subdivision. The motion carried unanimously.
- Appointments to Strategic Economic Development Plan Steering Committee
Town Manager Hodgkins stated ElectriCities has agreed to assist the Town of Farmville in updating its Strategic Economic Development Plan. Hodgkins proposed a list of individuals, which expressed a willingness to serve on the Project Steering Committee:
- Jamin Dixon, BOC representative
- Carrie Baker- Citizen at Large, Past Planning Board Member
- Brad Durrett- Citizen at Large, Media & Marketing Background
- Todd Edwards- Citizen at Large, Construction & Economic Development Background
- Betsy Flanagan- Citizen at Large, Accounting & Educational background
- David Miller- Cultural Resources & Information Science Background
- Wanda Yuhas- Pitt County Economic Development Commission
- David Hodgkins- Ex Officio Member, Staff Liaison
Commissioner Elks made a motion to approve the individuals listed above to be on the Project Steering Committee. The motion carried unanimously.
- Consideration of Authorization the Closure of a Portion of Main and Belcher Streets for the Hometown Halloween Event on October 31
Commissioner Brenda Elks requested permission to block off Main Street between Belcher Street and Church Street, and to block off Belcher Street between Main Street and Walnut Street on October 31, 2017 between the hours of 5:00 p.m. and 10:00 p.m.
Commissioner Dixon made a motion to approve the requested closures. The motion carried unanimously.
Mayor Evans stated there were no citizen presentations.
On motion by Commissioner Dixon, the Board adjourned into closed session at 8:43 p.m., pursuant to G.S. 143-318.11(a)(5), to instruct the public body’s staff concerning the position to be taken by, or on behalf of the public body in negotiating the material terms of a contract, or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. The motion carried unanimously.
On motion by Commissioner Walters, the Board returned into regular session at 9:26 p.m. The motion carried unanimously.
Commissioner Dixon made a motion to enter into an agreement with the property owner at Horne
Avenue and Highway 258, to allow the Town to spend the next year doing due diligence on the
new fire station. The motion carried unanimously.
On motion by Commissioner Shackleford, the Board adjourned at 9:30 p.m. The motion carried unanimously.