Town of Farmville
Board of Commissioners
August 29, 2016
The Farmville Board of Commissioners met in regular session on Monday, August 29, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Dr. Lese Edwards of the Lewis Chapel Church in Farmville offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Don Edwards.
Mr. Edwards stated his interest in the former hardware store building and explained what he could possibly offer to improve the property.
John McDustrell, a Farmville citizen, presented a petition to be able to ride golf carts on Town streets.
Town Manager Hodgkins informed the Board of the following:
- The Fire Department had its ISO inspection on August 16, 2016 and it went well. Results should be available in mid-September. A better rating means lower fire insurance costs for residents and businesses.
- There will be an opportunity to consider additional water projects due to current projects coming in considerably under budget.
Mayor Evans requested for the following change(s) to the evening’s agenda:
- Switch Agenda items #11 & #12 in their order
Commissioner Shackleford made a motion to approve the above change to the agenda. The motion failed 2 to 3, with Commissioners Shackleford and Walters voting in the affirmative and Commissioners Dixon, Moore and Elks voting in the negative.
- Structures for Demolition- 4373 Railroad Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 4373 Railroad Street. Ellis said if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards, it will be demolished after 90 days.
Mayor Evans opened the public hearing at 6:45 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:46 p.m.
On motion by Commissioner Walters, the Board adopted Ordinance (2016) 874, An Ordinance directing the Building Official to demolish the property herein described as being dangerous and unsafe and directing that a notice be placed thereon, and that the same may not be occupied until demolished. The motion carried unanimously.
- Rezone Property on Moye-Turnage Road from Residential (R-15) to Residential Agricultural (RA-20)
Town Manager Hodgkins presented a request by Evans Real Estate Investments, LLC to rezone parcel 70162, located on the north side of Moye-Turnage Road approximately 325 feet north of its intersection with Wesley Church Road from Residential (R-15) District to Residential- Agricultural (RA-20) District. Hodgkins stated the Planning Board voted unanimously to recommend the property to be rezoned as requested.
Mayor Evans declared the public hearing on the rezoning of parcel 70162 open at 6:47 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:48 p.m.
On motion by Commissioner Elks, the Board voted to approve the zoning request and to adopt Ordinance (2016) 875, Ordinance Amending Chapter 157 Zoning. The motion carried unanimously.
Items for Consent
- Approval of Minutes- August 1, 2016 (regular session)
To approve the minutes from the following meeting(s):
- August 1, 2016 Regular Session
- Adoption of Ordinance Amending the FY 2016/2017 Budget Ordinance- Police
To adopt an ordinance amending the FY 2016/2017 budget ordinance to transfer money received from an insurance settlement, due to damage to a police vehicle, back into the Police Department to cover the necessary repairs to the 2013 Dodge Charger.
- Adoption of Ordinance Amending the FY 2016/2017 Budget Ordinance- IT
To adopt an ordinance amending the FY 2016/2017 budget ordinance to transfer rebate money received from the purchase of a new multi-function printer, back into the IT Department to be used for monthly lease payments.
- Adoption of Resolution Declaring Certain Town Owned Property as Surplus
To adopt a resolution to declare donated property as surplus due to the Town not having a use for it and there being a private interest in purchasing the space.
On motion by Commissioner Shackleford,HHSSSS the Board approved/adopted the following:
- Approve the minutes from the August 1st regular session
- Adopted Ordinance (2016) 876, An Ordinance Amending the FY 2016/2017 Budget Ordinance- Police
- Adopted Ordinance (2016) 877, An Ordinance Amending the FY 2016/2017 Budget Ordinance- IT Dept
- Adopted Resolution (2016) 1335, Resolution Declaring Certain Town Owned Property as Surplus
The motion carried unanimously.
Items for Discussion/Decision
- Presentation of Service Weapon to Retired Police Lieutenant Paul McLawhorn
Commissioner John Moore presented Retired Police Lieutenant Paul McLawhorn his firearm for his years of service and dedication to the Town of Farmville.
- Update on Meals on Wheels Program in Farmville- Rich Zeck, Pitt Co. Council on Aging
Rich Zeck, from the Pitt County Council on Aging, provided the Board with an update on the Meals on Wheels program in Farmville.
- Consideration of Awarding a Contract for Construction of the Wesley Chapel
Road and Gay Road Water Interconnection Projects and Adopting a Project
Rich Moore, from McDavid Associates, stated construction bids were received on August 11, 2016 and the low bidder was Keen Plumbing. He also stated due to the planned water system improvements project coming in way under budget, the contractor is willing to perform additional water system improvements within the Town if the Town desires to move forward with any additional water system needs. Moore asked for the Board to adopt the capital project budget ordinance that awards the bid and establishes the budget.
Commissioner Dixon made a motion to adopt Resolution (2016) 1336, Resolution Adopting Capital Project Budget Ordinance, Awarding Construction- Contract No.1- Water System Improvements for 2016 Water System Improvements. The motion carried unanimously.
- Consideration of Authorizing the Closure of a Portion of Main and Belcher Streets for the Hometown Halloween Event on October 31
Commissioner Elks requested permission to block off Main Street between Grimmersburg Street and Wilson Street and also block off the block of Belcher Street between Main Street and Walnut Street to vehicular access on October 31, 2016, between the hours of 5:00 p.m. and 10:00 p.m. for Hometown Halloween.
Commissioner Walters made a motion to approve the requested street closures for October 31, 2016. The motion carried unanimously.
Mayor Evans asked for approval again to switch agenda item #12 and #11 in their order.
- Consideration of a Proposal for Design Services for the Former Farmville
Town Manager Hodgkins stated he had spoken with Architect Richard King and instructed him to provide the Board with a proposal for design services to examine the property and to provide a full range of options for the property going forward.
After a general discussion, Commissioner Elks made a motion to contract with Dunn and Dalton Architects. The motion carried 3 to 2, with Commissioners Dixon, Elks and Moore voting in the affirmative and Commissioners Shackleford and Walters voting in the negative.
- Presentation by Preservation North Carolina- Maggie Gregg, Preservation NC
Maggie Gregg, with Preservation North Carolina, presented an overview of her organization and the services offered in regard to the former hardware store property.
- Consideration of an Ordinance Permitting the Use of Golf Carts on Certain Town Streets
Chief Donnie Greene presented an ordinance for adoption to permit the use of golf carts on Town owned streets/roads under certain conditions. He stated citizens must obtain a sticker from the Police Department after passing an inspection. Chief Greene recommended that the ordinance be effective on November 1, 2016.
On motion by Commissioner Elks, the Board adopted Ordinance (2016) 878, Ordinance Amending Title IX: General Regulations. The motion carried unanimously.
- Discussion of Proposed Employee Pay and Classification Plan Implementation Strategies
Town Manager Hodgkins presented some options for implementation of the proposed employee pay and classification plan. He asked the Board if they wished to discuss these options and more at a workshop.
On motion by Commissioner Walters, the Board approved Tuesday, September 13 at 10:00 a.m. as a workshop date/time and the meeting to be held in the Town Hall Conference room. The motion carried unanimously.
Celia Stone stated her excitement that someone is interested in the hardware store property and she hopes the Board will consider working with Don Edwards.
Phil Lewis spoke on behalf of Don Edwards, stating he was a good guy and would do wonderful things for Farmville.
Don Edwards further explained what he could do with the former hardware store property.
Todd Edwards thanked the Board for their decision to move forward with the hardware store property.
On motion by Commissioner Walters, the meeting was adjourned at 8:25 p.m. The motion carried unanimously
Robert L. Evans, Mayor
Amy B. Johnson, Town Clerk