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(Draft Copy)

The Farmville Board of Commissioners met in regular session on Monday, October 4, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. 

Mayor Moore called the meeting to order at 6:30 p.m. 

Carolyn Ward offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Jamin Dixon.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Switch to GUC water- experience discoloration- flushing current
• Project working w county development folks and pitt greene- partner w county on a shell building w minimum town cost
• Events- dedication to post office at 10 am Tuesday- 150 yr celebration auction sat – may museum oyster roast this Sunday- foundation dedicated former mayor evnas on sun oct 24 at 11:30

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Public Hearing

1.  Rezone Property on South Fields Street in Farmville Corporate Park (Parcels #78627 and #05731 from Residential- Agricultural (RA-20) to Industrial District (ID)

Planning Director Justin Oakes stated the public hearing this evening was to receive citizen input on a proposed request to Rezone Parcel #78627 and Parcel #05731

      Mayor Moore opened the public hearing at 6:40 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

Commissioner Smith made a motion to approve – The motion carried unanimously. 

2.  Rezone Property on South Fields Street in Farmville Corporate Park (Parcel #78626) from Residential- Agricultural (RA-20) to Industrial District (ID)Planning Director Justin Oakes requested

      Public hearing done above

Commissioner Hobbs made a motion to approve.  The motion carried unanimously. 

Items for Consent

3.  Approval of Minutes

      To approve the minutes from the following session(s):

• August 30, 2021 – Regular Session

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the August 30, 2021 regular session

The motion carried unanimously. 

Items for Discussion

4.  Resolution to Remove the Routing of US 258 Business and Revise the Routing of NC 121 Within the Farmville Area
Town Manager Hodgkins stated

Steve Hamilton- NCDOT

Fix wording on resolution—*remove alternate**

On motion by Commissioner Elks, the Board adopted Resolution (2021) _____, A Resolution to Remove the Routing of US 258 Business and Revise the Routing of NC 121 Within the Town of Farmville.  The motion carried unanimously. 

5.   Changes to Town Cemetery Policy

Public Works Director Wes Thomas  

On motion by Commissioner Shackleford, the Board approved…..The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, 3609 South George St- flat sounds good- military- wes military does offer a flat option

Annie Tyson- Wallace St- thank you for removing the overgrowth- to wes

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:07 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, August 30, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. 

Mayor Moore called the meeting to order at 6:30 p.m. 

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized John Spruill, a Farmville resident.

Mr. Spruill expressed his concern over trying to get new garbage cans from GFL.

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern about the need for pruning of trees in the yards of elderly citizens.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Introduced Angie Bates as the new Library Director
• 150-Year Celebration Committee continues to meet on a monthly basis and there is an auction scheduled as a part of this celebration on October 9, 2021.
• The development of the new Town website is in process and the site infrastructure skeleton is almost complete, with content development to begin next, and finally launch of website to happen in approximately 2 months.
• Town has received safety awards for this past year, with several departments receiving gold awards.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Public Hearing

1.  Public Hearing – Structure for Demolition – 4425 West Moore Street

Code Enforcement Officer Paul Ellis requested permission from the Board to demolish the structure located at 4425 West Moore Street, Pitt County Parcel #03520.  He stated at least four certified letters have been sent to the responsible person from this property.  Ellis further stated the property will be demolished after ninety days from this date if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards.

      Mayor Moore opened the public hearing at 6:38 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 6:39 p.m.

Commissioner Smith made a motion to adopt Ordinance (2021) 983, An Ordinance Directing The Building Official To Demolish The Property Herein Described As Being Dangerous And Unsafe And Directing That A Notice Be Placed Thereon, And That The Same May Not Be Occupied Until Demolished – 4425 West Moore Street (Parcel 032520).  The motion carried unanimously. 

Items for Consent

2.  Approval of Minutes

      To approve the minutes from the following session(s):

• August 2, 2021 – Regular Session

3.  Adoption of Ordinance Amending FY 2021-2022 Budget Ordinance- Fire Department

To adopt an ordinance to amend the FY 2021/2022 Budget Ordinance in order to place funds received from insurance to repair the damage to the 2001 E-One Pumper into the Fire Department – Repairs/Maintenance Vehicles account to offset expenditures.

On motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 2, 2021 regular session
• Adopted Ordinance (2021) 984, An Ordinance Amending the FY 2021/2022 Budget Ordinance- Fire Department

The motion carried unanimously. 

Items for Discussion

4.  Resolution to Temporarily Close Main Street Between Wilson Street and Church Street for the 150 Year Celebration Auction
Town Manager Hodgkins stated that the Farmville 150 Year Celebration Committee is planning to hold an auction on October 9, 2021, in front of Woodside Antiques.  He further stated that a portion of Main Street would need to be closed for this event in order to provide room for seating and display of auction items properly.  Hodgkins requested adoption of a resolution to close the street per request by NCDOT.

On motion by Commissioner Dixon, the Board adopted Resolution (2021) 1532, A Resolution to Temporary Close Main Street Between Wilson Street and Church Street in Farmville, NC on October 9, 2021.  The motion carried unanimously. 

5.   Update on Comprehensive Land Use Plan

Planning Director Justin Oakes provided an update on the current progress on the Comprehensive Land Use Plan.  Oakes stated this was a year-long process that engages the public to hear their perspectives and feedback.  He said work began in June with an initial meeting with Planning Staff, Department Heads and the Town Manager.  Next, Oakes said the Planning staff provided the consulting team a tour of town, highlighting both successes and areas of concern.  In July/August, Oakes stated the Planning Staff and Consultants held 5 stakeholder meetings, bringing in a variety of individuals from the community to provide their insights on what they perceive and see for the future of Farmville.  After the stakeholder meetings, Oakes stated the first Steering Committee meeting was held, which served to set the groundwork for the development of the plan.  In conclusion, Oakes said the planning process will shift to more public participation over the next two months and once that is complete, a second Steering Committee meeting will be held in November.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:55 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, August 2, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. 

Mayor Moore called the meeting to order at 6:30 p.m. 

Linda King offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore stated there were no citizen comments.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Farmville National Night Out scheduled for August 3, 2021 has been postponed due to inclement weather.
• Town website is in the process of being updated and it will be 100% funded by a grant received from ElectriCities.
• Clean Water State Revolving Fund has awarded Farmville with a $500,000 loan that will be 100% forgiven, for the Basin 5 area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Public Hearing

1.  Public Hearing on Resolution Closing Gregg Street Extension

Planning Director Justin Oakes stated the public hearing was for the consideration of the proposed closure of Gregg Street Extension.  Oakes stated this portion would extend from Birchwood Drive to the end of existing Gregg Street.

      Mayor Moore opened the public hearing at 6:37 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 6:38 p.m.

Commissioner Elks made a motion to adopt Resolution (2021) 1528, Resolution of the Town of Farmville Board of Commissioners – Closing Gregg Street Extension.  The motion carried unanimously. 

Items for Consent

2.  Approval of Minutes

      To approve the minutes from the following session(s):

• June 28, 2021 – Regular Session
• June 28, 2021 – Closed Session

3.  Resolution Accepting American Rescue Plan Funds From the US Government

To adopt a resolution accepting the receipt of American Rescue Plan Funds.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the June 28, 2021 regular and closed sessions
• Adopted Resolution (2021) 1529, A Resolution for Receiving Federal Funds Under the American Rescue Plan Act (ARPA)

The motion carried unanimously. 

Items for Discussion

4.  Award Contract for the Arts Council and Art Gallery Restroom Renovation Project Funded by the 2018 CDBG-NR Grant
Mike Barnette, from McDavid Associates, stated the Town received bids on April 21, 2021, for the 2018 CDBG-NR work at the Arts Council (Paramount Theater) and Annex.  He explained that the project includes construction of ADA compliant restrooms in the Annex to serve the Theater facility and the design of construction of a gallery area and food serving facilities.  Barnette stated that Farrior and Sons was the low bidder with a base bid of $395,000, of which $256,000 is the construction cost of the ADA compliant bathrooms and $139,000 is the construction cost of the gallery and food serving facilities.  He recommended award of bid.

On motion by Commissioner Smith, the Board awarded the contract to Farrior & Sons, in the amount of $395,000, contingent on the four items listed:

1. FCAC securing site control through a lease with the DeVisconti Trust
2. Agreement between the Town and FCAC for access to the facilities to be finalized by the Town Manager
3. Contribution to the project by FCAC of $139,500 plus a 5% contingency prior to signing a construction agreement
4. CDBG-NR budget amendment approval by the funding agency

      The motion carried unanimously. 

On motion by Commissioner Smith, the Board authorized the Town Manager to approve the contract change orders.  The motion carried unanimously. 

5.  Resolution Approving Financing Terms – Grapple Truck

Town Manager Hodgkins requested for the Board to adopt a resolution authorizing the financing of the grapple truck through BB&T.  He stated the purchase of this truck was approved in the FY 21/22 Budget Ordinance for the Public Works Department.

On motion by Commissioner Elks, the Board adopted Resolution (2021) 1530, Resolution Approving Financing Terms – Grapple Truck.  The motion carried unanimously. 

6.  Resolution Approving Financing Terms- Various Vehicles

Town Manager Hodgkins requested for the Board to adopt a resolution authorizing the financing of the various Town vehicles through BB&T.  He stated the purchase of the following vehicles was approved in the FY 21/22 Budget Ordinance:  (2) Patrol Vehicles for the Police, (1) Crew Cab Truck for Public Works, and (1) SUV and (1) Pickup Truck for Parks and Recreation.

On motion by Commissioner Hobbs, the Board adopted Resolution (2021) 1531, Resolution Approving Financing Terms – Various Vehicles.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:55 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, June 28, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. 

Mayor Moore called the meeting to order at 6:30 p.m. 

Reverend Richard Darden offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Moore recognized Aisha Salaam, a Farmville citizen.

Ms. Salaam expressed her concern regarding public meetings and their availability to the public in all forms. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd
• National Night Out will be held on August 3^rd
• 150^th Year Celebration’s event calendar is coming soon
• Splash Pad construction is on schedule and a “soft” opening is planned for July 3^rd

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the following additions to the consent agenda:

• Agenda Item #8a – Dalton’s Cove Sanitary Sewer Improvements – Capital Project Budget Amendment
• Agenda Item #8b – Adoption of Ordinance Amending the Capital Project Budget for Construction of the New Library Building

On motion by Commissioner Elks, the Board approved the addition of the Dalton’s Cove Capital Project Budget Amendment.  The motion carried unanimously.

On motion by Commissioner Smith, the Board approved the addition of the Ordinance Amendment for the Capital Project Budget for the Construction of the New Library Building.  The motion carried unanimously. 

Special Presentation

1.  Proclamation for National Night Out in Farmville on August 3, 2021

Mayor Moore presented a proclamation supporting National Night Out in Farmville scheduled for August 3, 2021.

Public Hearing

2.  Ordinance Amending Chapters 155:  Subdivision Ordinance and Chapter 157: 

      Zoning Ordinance (NCGS 160D Development Ordinance Amendments)

Planning Director Justin Oakes stated that the new Chapter 160D of the North Carolina General Statutes consolidates current city and county enabling statutes for development regulations (now in Chapters 153A and 160A) into a single, unified chapter.  Oakes requested adoption of the two presented ordinances to make the necessary amendments to meet NCGS 160D requirements.

      Mayor Moore opened the public hearing at 6:55 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 6:56 p.m.

Commissioner Elks made a motion to adopt Ordinance (2021) 978, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 155, Subdivision Ordinance.  The motion carried unanimously. 

Commissioner Shackelford made a motion to adopt Ordinance (2021) 979, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 157, Zoning Ordinance.  The motion carried unanimously. 

3.  Ordinance Amending Chapter 152:  Flood Damage Prevention Ordinance

Planning Director Justin Oakes stated that the Town continues to participate in the National Flood Insurance Program Community Rating System (CRS).  Oakes continued by stating that as a part of our participation in the CRS, the Town is required to participate in a 5-Year Site Visit conducted by state officials to ensure we remain in compliance with CRS standards.  During this year’s site visit, Oakes said a few small but needed amendments to the Flood Damage Prevention Ordinance were identified.  He said these amendments primarily deal with the elevation requirements of service facilities.  He requested adoption of an ordinance to make these amendments.

      Mayor Moore opened the public hearing at 7:01 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 7:02 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2021) 980, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 152, Flood Damage Prevention.  The motion carried unanimously. 

Items for Consent

4.  Approval of Minutes

      To approve the minutes from the following session(s):

• June 7, 2021 – Regular Session

5.  Re-Appointment of May Museum Advisory Committee Member – Poo Barnette

To adopt a resolution re-appointing Poo Barnette as a member of the May Museum and Park Commission.

6.  Re-Appointment of May Museum Advisory Committee Member – Marion Stowe

To adopt a resolution re-appointing Marion Stowe as a member of the May Museum and Park Commission.

7.  Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring personal property currently owned by the Town, which is no longer in use, as surplus and authorizing the sale by methods available under NC General Statutes 160A-266.

8.  Ordinance Amending the FY 2020/2021 Budget Ordinance- Year End

     Adjustments

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to cover any final over expenditures made.

8a. Dalton’s Cove Sanitary Sewer Improvements

To adopt a resolution amending the Capital Project Budget Ordinance for Dalton’s Cove Subdivision due to project completion of the sanitary sewer extension.

8b. Adoption of Ordinance Amending the Capital Project Budget for Construction of

      New Library Building

To adopt an ordinance amending the Capital Project Budget for Construction of the New Library Building.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the June 7, 2021 regular session
• Adopted Resolution (2021) 1523, Re-Appointing a Member to the May Museum and Park Commission – Poo Barnette
• Adopted Resolution (2021) 1524, Re-Appointing a Member to the May Museum and Park Commission – Marion Stowe
• Adopted Resolution (2021) 1525, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Ordinance (2021) 981, An Ordinance Amending the FY 2020/2021 Budget Ordinance
• Adopted Resolution (2021) 1526, Amending Capital Project Budget Ordinance, Contract No.1 – Sanitary Sewer Improvements, Dalton’s Cove Subdivision Sanitary Sewer Improvements
• Adopted Ordinance (2021) 982, An Ordinance Amending the Capital Project Budget for Construction of New Library Building

The motion carried unanimously. 

Items for Discussion

9.  Presentation of Latest Floor Plan and Rendering for New Fire Station

     Headquarters- Davis Kane Architects

Jimmy Edwards, a representative from Davis Kane Architects, presented the latest floor plan design for the new Farmville Fire Department Headquarters. 

Commissioner Smith made a motion to accept the latest design presented and move forward to the next stage in the design process for the new Farmville Fire Department headquarters.  The motion carried unanimously. 

10.Approval of Final Plat:  Dalton’s Cove Subdivision – Phase 2

Planning Director Justin Oakes stated Houses BPR, LLC is requesting approval of the final plat for Phase 2 of Dalton’s Cove Subdivision.  He further stated that the approval is needed to record the final plat which will allow addresses to be assigned and permits to be issued.

On motion by Commissioner Dixon, the Board approved the final plat for Phase 2 of Dalton’s Cove Subdivision.  The motion carried unanimously. 

11.Resolution Declaring Intention to Consider the Closure of Gregg Street Extension

Planning Director Justin Oakes stated that the Town has received a request to consider the closure of the proposed Gregg Street Extension.  Oakes said the portion under consideration would extend from Birchwood Drive to the end of existing Gregg Street.  He further said that the proposed extension crosses a property owned by the Town of Farmville, identified as Tax Parcel #81994, as well as a privately owned property identified as Tax Parcel #42788.  Oakes also stated that the Town must publish the resolution once a week for four successive weeks prior to the hearing; send registered or certified mail notice to owners of property adjoining the public way; and post notice of the proposed closing in at least two places along the public way prior to the public hearing date.

Commissioner Smith made a motion to endorse and adopt Resolution (2021) 1527, A Resolution Declaring the Intention of the Town of Farmville Board of Commissioners to Consider the Closing of Gregg Street Extension.  The motion carried unanimously. 

12.Renewal of Lease for Parking Lot on Walnut Street Adjacent to Emmanuel

     Episcopal Church and the Duke Building

Town Manager Hodgkins presented a lease renewal for the parking lot adjacent to the Farmville Public Library and the Episcopal Church.  Hodgkins stated that the Town currently leases this lot for public use from Davis Enterprises.  He further stated the terms of the 5-year lease agreement are the same, except for an increase in annual rent cost.

Commissioner Elks made a motion to approve the renewal of the lease agreement with Davis Enterprises for the parking lot adjacent to the Farmville Public Library and Episcopal Church.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 7:22 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

On motion by Commissioner Elks, the Board returned into regular session at 8:12 p.m.  The motion carried unanimously.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 8:15 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, June 7, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Brenda Elks; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Jamin Dixon attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m. 

Jeffery Fields, Youth Pastor at Salvation and Praise Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Jeffrey Fields.

Mr. Fields informed the Board of an upcoming event on June 19, 2021.  He stated there will be a Bicycle Awareness Safety event to include a bike rodeo for the young children and a bike ride from the Town Hall to Salvation and Praise Church for individuals age 15 and older.

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Mr. Hardy-Braz expressed his concern over 2 sidewalk ramps that are not ADA compliant.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• New Patriotic Banners are being installed downtown as of today
• Community Health event, sponsored by Vidant Health and Town of Farmville, will take place on June 12, 2021, from 10:00 a.m. until 2:00 p.m.  Location has been moved from the Town Commons to the Farmville Community Center due to weather. 
• Our Independence Day Celebration will take place on July 3, 2021 from 6:00 p.m. until 9:30 p.m. with live music, food and fireworks on the Town Commons.
• Town of Farmville and Duck Rabbit Brewery will be featured in the 2022 ElectriCities Public Power Calendar.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes.

With there being no changes, Mayor Moore asked for a motion to accept the evening’s agenda as presented.

Commissioner Hobbs made a motion to accept the agenda as presented.  The motion carried unanimously. 

Special Presentation

Town Manager Hodgkins stated his would like to recognize two individuals for their life saving efforts in a very difficult situation.  He stated their calm demeanor and skilled handling resulted in saving an individual from taking his own life.  He asked to present Police Officer Jason Spencer and Police Chief Jeffrey Spencer with a Life Saving Pin and Certificate.

Mayor Moore stated this was the first time in the Town’s history that an award like this has been presented.  He asked the Board for a motion to accept the awards being presented.

Commissioner Elks made a motion to accept the awards presented by the Town Manager to Jason Spencer and Jeffrey Spencer.  The motion carried unanimously. 

Town Manager Hodgkins recognized Police Officer Jason Spencer and Police Chief Jeffrey Spencer and presented each of them with a Life Saving Pin and Certificate.

Administer Oath of Office to Chief of Police

Town Clerk Amy Johnson administered the Oath of Office to Jeffrey Spencer, for the position of Police Chief for the Town of Farmville.

Mayor Moore asked for a brief pause in tonight’s meeting to take a few photos.

Public Hearing

1.  FY 2021/2022 Budget Ordinance

Town Manager Hodgkins requested adoption the FY 2021/2022 Budget Ordinance. He   stated all changes requested by the Board at the budget workshop had been made.

      Mayor Moore opened the public hearing on the FY 2021/2022 Budget at 6:53 p.m.

Steven Hardy-Braz further expressed his concern over the handicap access on sidewalks and making sure the Town is abiding by the Americans With Disabilities Act which addresses people with disabilities.

      There being no further comments, Mayor Moore closed the public hearing at 7:00 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2021) 976, Town of Farmville Budget Ordinance for Fiscal Year 2021/2022.  The motion carried unanimously. 

Items for Consent

2.  Approval of Minutes

      To approve the minutes from the following session(s):

• May 3, 2021 – Regular Session
• May 20, 2021- Budget Workshop Session

3.  Adoption of Ordinance Amending FY 2020/2021 Budget Ordinance

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to cover any over expenditures based on predicted June 30, 2021 balances.

4.  Re-Appointment of Planning Board Member- J. D. Andrews

To adopt a resolution re-appointing J. D. Andrews as a member to the Farmville Planning Board.

5.  Appointment of Planning Board Member- Shane Miller

To adopt a resolution appointing Shane Miller as a member to the Farmville Planning Board.

6.  Re-Appointment of May Museum Advisory Committee Member- Michael Cable

To adopt a resolution re-appointing Michael Cable as a member to the May Museum and Park Commission.

7.  Re-Appointment of May Museum Advisory Committee Member- Bob Newton

To adopt a resolution re-appointing Bob Newton as a member to the May Museum and Park Commission.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the May 3, 2021 regular session and the May 20, 2021 budget workshop session
• Adopted Ordinance (2021) 977, An Ordinance Amending the FY 2020/2021 Budget Ordinance
• Adopted Resolution (2021) 1519, Re-Appointing a Member to the Planning Board – J. D. Andrews
• Adopted Resolution (2021) 1520, Appointing a Member to the Planning Board – Shane Miller
• Adopted Resolution (2021) 1521, Re-Appointing a Member to the May Museum and Park Commission – Michael Cable
• Adopted Resolution (2021) 1522, Re-Appointing a Member to the May Museum and Park Commission – Bob Newton

The motion carried unanimously. 

Items for Discussion

8.  Renewal of Wastewater Treatment Plant Management and Maintenance Contract

Town Manager Hodgkins stated the Town currently contracts with Suez Water Environmental Services, Inc. to operate its wastewater treatment plant.  He further stated the contract was up for renewal.  Hodgkins presented a new contract which extends the existing relationship with Suez for another five years through July 31, 2026.  He informed the Board the contract reflects an annual decrease of $6,087 over the term of the contract to reflect a transfer of responsibility for purchase of chemicals from Suez to the Town.  Hodgkins stated both parties agreed to this change in responsibility a few months ago when the Town converted from a chorine and sulfur dioxide gas feed system to a liquid chlorination and dechlorination feed system.

Commissioner Hobbs made a motion to approve the new contract with Suez Water Environmental Services, Inc. to manage the operation of the Farmville Wastewater Treatment Plant.  The motion carried unanimously.  

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:14 p.m.  The motion carried unanimously.