Town of Farmville
Board of Commissioners
December 5, 2017

 

The Farmville Board of Commissioners met in regular session on Monday, December 5, 2017 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Jamin Dixon, Brenda Elks, John Moore, David Shackleford and Hunter Walters; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

 

Mayor Evans called the meeting to order at 6:30 p.m.

 

Pastor Tim Leggett from the Spring of Living Waters Church, in Farmville, offered the invocation which was followed by the pledge of allegiance to the flag.

 

Old Business

1. Approval of Minutes

Mayor Mason requested approval of the following minutes:

• November 6, 2017 (regular session)

 

On motion by Commissioner Walters,HHSSSS the Board approved the minutes from the November 6, 2017 meeting.  The motion carried unanimously. 

 

Mayor Evans recognized Joh

Commissioner Shackleford made a motion to adopt the Resolution honoring john baker for the order of the long leaf pine- motion all

 

Commissioner Walters presented the Resolution to John Baker

 

Mayor Mason presented outgoing Commissioner John Baker with a plaque and thanked him for his service to the Town of Farmville and the Fire Department.

 

Commissioner Dixon expressed his appreciation for being able to serve the Town for the past 8 years.

 

Commissioner Walters expressed his appreciation

 

Town Manager Hodgkins presented outgoing Mayor Etsil Mason with a plaque and thanked her for her service to the Town.

 

The Honorable Sara Beth Fulford Rhodes administered the oaths of office for Commissioners David Shackleford and Alma Cobb Hobbs, and Mayor Robert L. Evans.

 

Peaceful transfer of power

Mayor Evans called a recess at 6:53 p.m.  The meeting reconvened at 7:11 p.m.

 

Mayor Evans and Commissioners Hobbs and Shackleford thanked everyone for the opportunity to serve the Town.

 

Mayor Evans requested for approval to move the citizen presentation portion to be handled next on the agenda.

 

Citizen Presentations

Steven Hardy-Braz

 

Celia Stone

 

Mayor Evans asked the Board to establish a process to fill unexpired term……

 

Commissioner Moore made a motion for the Board to make nominations. The motion carried unanimously.

 

Commissiioner Moore made a motion to nominate Jamin Dixon.

 

Moore- nominate Dixon

Elks- Dixon

Shackleford-

Hobbs

 

The motion carried unanimously.

 

Oath of office- Jamin Dixon

 

 

Mayor Evans opened the floor for nominations for Mayor Pro Tempore.

 

Commissioner Moore made a motion to nominate Commissioner David Shackleford for Mayor Pro Tempore. The motion carried unanimously.

 

 

Town Manager Hodgkins informed the Board of the following:

• Favorable response for site for new fire station
• Christmas parade will be held December 12^th at 10:30 a.m.
• Christmas Tea at the May Museum will be held December 13^th at 3:00 p.m.

 

Finance Director Amy Johnson gave the financial report for the month of October, 2017.

 

Town Manager Hodgkins stated he had no changes to the agenda this evening.

 

Items for Consent

2. Resolution Authorizing Sale of Surplus Personal Property

 

On motion by Commissioner Shackleford- all

 

Items for Discussion/Decision

3. Presentation of Audit Report for FY 2016/2017

Jay Parris

 

 

4. Re-Appointment of May Museum Commission Member- Michael Cable

 

 

5. Re-Appointment of May Museum Commission Member- Bob Newton

Town Manager Hodgkins

 

6. Re-Appointment of May Museum Commission Member- Marion Stowe

Town Manager Hodgkins

 

7. Re-Appointment of May Museum Commission Member- Larry King

Town Manager Hodgkins

 

8. Re-Appointment of May Museum Commission Member- Tracie Durrett

Town Manager Hodgkins

 

9. Appointment of May Museum Commission Member- Prince (Poo) Barnette

Town Manager Hodgkins

 

Commissioner Moore made a motion to accept all 4-9.  The motion carried unanimously.

 

10. Board of Commissioners Annual Retreat

Town Manager Hodgkins asked the Board to establish dates for the annual retreat.

 

After a general discussion, Commissioner Moore made a motion to hold the annual retreat on February 19^th and 20^th.  The motion carried unanimously. 

 

Commissioner Moore requested to use a facilitator when at all possible for the retreat.

 

Citizen Comments

Mayor Evans asked for citizen comments.

 

 

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 8:03 p.m.  The motion carried unanimously.

 

_______________________________

Robert L. Evans, Mayor

Attest:

 

_______________________

Amy B. Johnson, Town Clerk

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   Town of Farmville
Board of Commissioners
November 6, 2017

 

The Farmville Board of Commissioners met in regular session on Monday, November 6, 2017 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, John Moore, David Shackleford and Hunter Walters; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m.

Sheryl Patterson, a retired Baptist Minister and Farmville citizen, offered the invocation followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans stated there were no citizen presentations this evening.

Colleen Starling, a Farmville citizen, stated she would be opening a new bakery business in downtown Farmville.

Mayor Evans recognized Commissioner John Moore for his 45 years in the entertainment business and for continuing to choose Farmville as his home.

 

 Town Manager Comments

Town Manager Hodgkins made the following comments:

• The Town has received reimbursement totaling $143,555 from FEMA for damage the Town sustained during Hurricane Matthew.
• Tree Lighting Ceremony and Taste of Farmville will be held on December 1^st at 6:00 p.m.
• Christmas Parade with be held on December 9^th at 10:30 a.m.
• The May Museum’s Christmas Tea will be held on December 10 beginning at 3:30 p.m.

Commissioner Moore mentioned the Arts Council is holding a concert on December 12^th featuring the Tim Sutton Trio.

Finance Director Amy Johnson provided the financial report for the month of September, 2017.

Town Manager Hodgkins requested the following changes to the evening’s agenda:

• Agenda item #15- Public Art Proposal- Outdoor Sculptures
• Agenda item #16- Resignation by Commissioner Hunter Walters

Commissioner Shackleford made a motion to add the above item to the evening’s agenda.  The motion carried unanimously.

 

      Special Presentation

1. Presentation of Service Weapon to Retired Police Sergeant Dale Williams

Commissioner David Shackleford presented the service sidearm to retired Police Sergeant Dale Williams in recognition for his 25 years of service to the Farmville Police Department.  Chief Donnie Greene also presented Williams with a shadow box of all his award ribbons and uniform brass.

      Public Hearings

2. Structure for Demolition- 3648 Cameron Street

Code Enforcement Director Paul Ellis requested permission to demolish a property located at 3648 Cameron Street, parcel #23151.

Mayor Evans opened the public hearing at 6:47 p.m.

Mr. John Spruill, a Farmville citizen, stated he believes the owner has passed away but wanted to know if they can get in touch with the nephews that possibly own the property.

There being no further comments, Mayor Evans closed the public hearing at 6:53 p.m.

On motion by Commissioner Walters, the Board adopted Ordinance (2017) 898, An Ordinance Directing the Building Official to Demolish the Property herein Described as being Dangerous and Unsafe and Directing that a Notice be placed thereon, and that the same may not be occupied until demolished; with understanding if family wants to pursue bringing it up to code, it will be honored.  The motion carried unanimously.

3. Rezone Property on West Wilson Street From Industrial District to Residential-5 (R-5) District

Town Manager Hodgkins stated the public hearing was to receive citizen input on a proposal to rezone parcel 15161 located on the north side of West Wilson Street between May Street and Fields Street, from Industrial District to Residential-5 (R-5) District.  Hodgkins stated the Planning Board voted to recommend that the property be rezoned as requested.

Mayor Evans opened the public hearing at 6:55 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:56 p.m.

On motion by Commissioner Dixon, the Board tabled the rezoning request until the January Board meeting.  The motion carried unanimously.

      Items for Consent

4. Approval of Minutes

To approve the minutes from the following meetings:

• October 2, 2017 regular session

5. Adoption of Ordinance Amending FY 2017/2018 Budget- Library LSTA Grant

To adopt an ordinance to adjust the revenue and expenditure accounts for the receipt of funds for the Library LSTA grant and the receipt of matching funds from the Friends of the Library.

6. Adoption of Ordinance Amending FY 2017/2018 Budget-

To adopt an ordinance to transfer funds from Powell Bill Fund Balance into the Powell Bill Capital Outlay- Street Resurfacing expenditure account to cover the cost of the recent street paving project.

7. Re-Appointment of Tree and Appearance Committee Member – Clara Flanagan

To adopt a resolution re-appointing Clara Flanagan to the Tree and Appearance Committee 

8. Re-Appointment of Tree and Appearance Committee Member – Larry King

To adopt a resolution re-appointing Larry King to the Tree and Appearance Committee 

9. Re-Appointment of Tree and Appearance Committee Member – LaRue King

To adopt a resolution re-appointing LaRue King to the Tree and Appearance Committee 

10. Consider Moving the Regular December Board of Commissioners Meeting from December 4 to December 5 due to Fire Department Christmas Party

To reschedule Board of Commissioner’s December meeting to December 5, 2017 

11. Consider Moving the Regular January Board of Commissioners Meeting from January 1 to January 2 due to the New Year’s Day Holiday

To reschedule Board of Commissioner’s January meeting to January 2, 2018

On motion by Commissioner Moore,HHSSSS the Board approved/adopted the following:

• Approved the minutes from the October 2^nd regular session
• Adopted Ordinance (2017) 899, An Ordinance Amending the FY 2017-2018 Budget Ordinance
• Adopted Ordinance (2017) 900, An Ordinance Amending the FY 2017-2018 Budget Ordinance
• Adopted Resolution (2017) 1371, Resolution Re-Appointing Member to the Tree and Appearance Commission- Clara Flanagan
• Adopted Resolution (2017) 1372, Resolution Re-Appointing Member to the Tree and Appearance Commission- Larry King
• Adopted Resolution (2017) 1373, Resolution Re-Appointing Member to the Tree and Appearance Commission- LaRue King
• Approved December 5, 2017 as the new Board of Commissioner’s December meeting date
• Approved January 2, 2018 as the new Board of Commissioner’s January meeting date

The motion carried unanimously.

 

      Items for Decision

12. Report on Mountains to the Coast Bicycle Ride in Farmville – Steven Hardy-Braz

Steven Hardy-Braz thanked everyone who helped make the event a success.  He thanked the town for all its support.  He also provided a detailed report of how the event turned out.

Mayor presented a plaque to Hardy-Braz to thank him for his efforts to make this event a success for Farmville.

13. Consider Award of Construction Contract – Water Line Relocation 264 Alternate

Rich Moore, from McDavid Associates, requested approval of a resolution to establish a capital project budget and to award construction contract to Herring-Rivenbark, Inc.

Commissioner Dixon made a motion to adopt Resolution (2017) 1374, Resolution Establishing Capital Project Budget Ordinance and Awarding Construction Contracts, Culvert Crossing Near Wesley Church Road Intersection, Contract No. 1 –  Water Line Relocation.  The motion carried unanimously.

14. Discussion on Amending the Farmville Code of Ordinances Regarding the Location and Capacity of Columbaria in Town Cemeteries

Public Works Director Wes Thomas presented a request from Harold Flanagan to permit an unlimited number of containers, cylinders, or cremation urns in each columbarium.  Thomas stated this conflicts with the current policy which only allow for two cremation urns per cemetery plot, and would adversely affect the amount of revenue collected per opening by the Town.

Commissioner Moore made a motion to instruct the Town Manager to research a new ordinance in an effort to change the current Ordinance #9146 and #9141, and to have the item ready for discussion at the January 2, 2018 meeting.  The motion carried unanimously.

 

15. Public Art Proposal- Outdoor Sculptures

Town Manager Hodgkins stated that the Pitt County Arts Council participates in the Down East National Outdoor Sculpture Exhibition, which promotes the display of sculptures throughout Pitt County.  He stated that the Arts Council approached the Town of Farmville to determine the level of interest the Town may have in participating in the coming year.  Hodgkins further stated that a local family has agreed to provide all the funding for the initial pedestal ($1,200) but the Town would have to come up with the annual fee.

Commissioner Dixon made a motion to accept the gift and to allocate $1250 for the annual fee for the first year, and to explore doing something different in the future.  The motion carried unanimously. 

16. Resignation by Commissioner Hunter Walters

On motion by Commissioner Shackleford, the Board accepted the resignation by Commissioner Hunter Walters.  The motion carried unanimously, with Commissioner Walters abstaining.

Citizen Comments

Sheryl Patterson reminded everyone about the Arts Council event at the May-Lew Farm on November 25.

John Spruill expressed his belief that the Board needs to consider charging less fees for Columbaria.

Steven Hardy-Braz suggested that the Board use more technology during the meetings, such as a television screen to display information, to keep the public involved and informed during meetings.  He also wished everyone a Happy Veterans Day and thanked everyone for their service. 

 Adjournment

On motion by Commissioner Moore, the Board adjourned at 8:20 p.m.  The motion carried unanimously.

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   Town of Farmville
Board of Commissioners
October 2, 2017

 

The Farmville Board of Commissioners met in regular session on Monday, October 2, 2017 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, John Moore, David Shackleford and Hunter Walters; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m.

Pastor Stephen Dunn of Farmville United Methodist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.

      Citizen Presentations

Mayor Evans recognized Diane Lewis, a Farmville citizen.

Mrs. Lewis expressed her concern over some houses in Town that she thought needed to be demolished due to their poor condition.

Mayor Evans recognized Sophie Szymeczek, a Farmville citizen.

Ms. Szymeczek expressed her concern about the junk cars in Town and what the Town could do about them.

Mayor Evans recognized Jay Johnson, a Downtown business owner.

Mr. Johnson stated the next Music on Main event will be held on October 31^st and the band will be Backyard Groove.  He said it would be in conjunction with Hometown Halloween.

Mayor Evans shared a thank you card from Abigail Price, thanking the Town Board for the AVID binders and notebooks which were donated for the school.

      Town Manager Comments

Town Manager Hodgkins made the following comments:

• Town is in the process of converting from well water to GUC water as of yesterday and the process will be complete in the next couple of days. Customers may detect an odor or have air in their lines.
• Fire Chief Tommy Brady, John Baker and he attended a Fire Expo in Raleigh with topics relating to planning for and constructing a new fire station.
• Currently well into the process of the process to update the Strategic Economic Development Plan. Steering Committee has met once, and small group meetings and a community meeting with more than 35 citizens were held last week.  An online survey is now available to be completed by the public.

Finance Director Amy Johnson provided the financial report for the month of August, 2017.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

Mayor Evans asked the Board to add the following to the evening’s agenda:

• Agenda item #9 – Report from Steven Hardy-Braz

Commissioner Walters made a motion to add the above item to the evening’s agenda.  The motion carried unanimously.

      Public Hearings

1. Structure for Demolition- 3955 South Main Street

Code Enforcement Officer Paul Ellis requested approval to demolish the structure located at 3955 South Main Street, Parcel 23149.

Mayor Evans declared the public hearing open at 6:51 p.m.

John Spruill commented that the owner has passed away.

There being no further comments, Mayor Evans closed the public hearing at 6:52 p.m.

On motion by Commissioner Shackleford, the Board adopted Ordinance (2017) 894, An Ordinance Directing the Building Official to Demolish the Property herein described as being dangerous and unsafe and directing that a notice be placed thereon, and that the same may not be occupied until demolished.  The motion carried unanimously. 

2. Zoning Text Amendment to Add Micro-Distilleries, Micro-Breweries, and Micro-Wineries as Permitted Uses in Business Districts

Town Manager Hodgkins stated the public hearing was to receive citizen input on adding Micro-Distilleries, Micro-Breweries, and Micro-Wineries as permitted uses in the Neighborhood Business, Central Business, General Business and Highway Business Districts.  He reported the Planning Board recommended that the text amendment be approved as requested.

Mayor Evans opened the public hearing at 6:54 p.m.

Sophie Szymeczek stated it would be nice to have other restaurants like Plank Road in Farmville.

Steven Hardy-Braz stated his support for the amendment.

There being no further comments, Mayor Evans closed the public hearing at 6:56 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2017) 895, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 157, Zoning of the Town of Farmville to Create and Permit a New Use Entitled ‘Micro-Distillery/Micro-Brewery/Micro-Winery.’  The motion carried unanimously.

3. Zoning Text Amendment to Prohibit the Parking of Large Commercial Vehicles and Equipment in Front and Corner Side Yards on Improved Residential Lots

Town Manager Hodgkins stated the public hearing was to receive citizen input on prohibiting the parking of large commercial vehicles and equipment in the front and corner side yards of improved residential lots.  He reported the Planning Board recommended that the text amendment be approved.

Mayor Evans opened the public hearing at 6:59 p.m.

Sophie Szymeczek mentioned the location of a current offender.

There being no further comments, Mayor Evans closed the public hearing at 7:00 p.m.

On motion by Commissioner Walters, the Board adopted Ordinance (2017) 896, An Ordinance to Amend the Code of Ordinances, Title VX, Chapter 157, Zoning of the Town of Farmville to Prohibit the Parking of Commercial Vehicles in the Front or Corner Side Yards of Single Family Homes in Residential Zoning Districts.  The motion carried 3 to 2, with Commissioners Dixon, Shackleford and Walters voting in the affirmative and Commissioners Elks and Moore voting in the negative.

      Items for Consent

4. Approval of Minutes

To approve the minutes from the following meetings:

• February 6, 2017 closed session

5. Adoption of Ordinance Amending FY 2017/2018 Budget- Fire Department

To adopt an ordinance to transfer monies from the Rural Fire Truck Fund Balance account into the Fire Department – Capital Outlay Equipment expenditure account to cover the purchase of fire equipment for the new fire truck.

6. Resolution Honoring the North State Little League Baseball Team

To adopt a resolution honoring the North State Little League Baseball Team on their accomplishments for finishing second in the nation and fourth in the world in the 2017 Little League World Series in August 2017.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the minutes from the February 6^th closed session
• Adopted Ordinance (2017) 897, An Ordinance Amending the FY 2017-2018 Budget Ordinance
• Adopted Resolution (2017) 1370, Resolution Recognizing the North State Little League Team

The motion carried unanimously.       

      Items for Decision

7. Report on Farmville Summer Day Camp Program

Recreation Director, Matt Johnston, provided the Board with an after-action report on the summer day camp program from this past summer.  He commented on the success of the program.

8. Report on Actions From 2017 Annual Planning Retreat

Town Manager Hodgkins provided the Board with a six-month report that recapped all items discussed at the February 20, 2017 retreat and the subsequent action that was taken in response to Board directives.

9. Report on Upcoming Bike Ride – Steven Hardy-Braz

Steven Hardy-Braz reminded the Board of the NC Mountains to the Sea bicycle ride to take place on Friday, October 6, 2017.  He stated that all signs were ready and that he utilized local merchants.  He reported that the ride course has been marked.  He added that new artwork is ready on the streets for the ride and three television stations would be reporting.

Citizen Comments

Mayor Evans stated there were no citizen presentations.

Kris Lanier, mother of Kaylee, presented an appreciation plaque to the Community of Farmville for their support of Team Kaylee.  She reported that they raised $500 for Hydrocephalus Awareness.
Doris Briley, a Farmville citizen, expressed her concern over some properties on the south side of Town that she stated needed attention and have needed it since 2005.

Commissioner Walters read a prepared statement tendering his resignation from his seat as Commissioner, effective December 2017.

Adjournment

On motion by Commissioner Walters, the Board adjourned at 7:33 p.m.  The motion carried unanimously.

   Town of Farmville
Board of Commissioners
August 28, 2017

       The Farmville Board of Commissioners met in regular session on Monday, August 28, 2017 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, John Moore, David Shackleford and Hunter Walters; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m.

Pastor Cedric Frisbee of St. John’s Freewill Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.

 

      Citizen Presentations

Mayor Evans recognized Rich Moore from McDavid Associates.

Rich Moore stated he was speaking for a concerned citizen regarding the Dalton’s Cove subdivision development.  He said the citizen just wants to make sure the developer follows proper design procedure and proper permitting, with particular concern to storm water management and permitting.  He encouraged the developer to engage with the adjoining citizens and get their input.

Mayor Evans recognized Steven Hardy-Braz.

Steven Hardy-Braz mentioned the upcoming bike ride and explained the “Brew & Q course, and informed the Board of the expected traffic on that day.

Mayor Evans recognized Sophie Szymeczek, a Farmville resident.

Sophie stated that since she walks a lot, she has noticed a few things around town, which may need some attention.  She thanked the Police and Public Works departments for all that they do on Main Street.  She expressed her concern on what could be done to address the trash, crooked street signs, street signs placed in incorrect areas and abandoned vehicles which all on issues of concern on the other streets in Farmville.

Mayor Evans recognized Vincent Richardson.

Vincent Richardson explained her recent situation with trying to get utilities turned on at 4456 West Perry Street.  She requested a copy of the policy and procedure manual due to having some legal issues as to who the owner is right now.  She stated that she has been communicating with Town Attorney Christopher Edwards.

Jay Johnson, owner of the Farmville Flower Basket, thanked the Board for allowing them permission to put on the Music on Main Event and for sponsoring it.  He stated it was a success.

Bob Newton asked the Board for support of the Mountains to the Sea Bike Ride on October 6, 2017.

      Town Manager Comments

Town Manager Hodgkins made the following comments:

• Sludge Dryer has been sold

Finance Director Amy Johnson provided the financial report for the month of July, 2017.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

      Public Hearings

1. CDBG-I Application for Wastewater Infrastructure and Housing Repairs

Rich Moore, from McDavid Associates, stated the purpose of this evening was to conduct a public hearing and to consider filing an application for CDBG funds for infrastructure and Housing.

Mayor Evans declared the public hearing open at 6:59 p.m.

There being no further comment, Mayor Evans closed the hearing at 7:00 p.m.

Commissioner Shackleford made a motion to adopt Resolution (2017) 1366, Resolution Approving Application for Financial Assistance, Community Development Block Grant- Infrastructure Program.  The motion carried unanimously.

Rich requested the Board to authorize the Mayor to approve the meeting minutes due to the timing of needing them before the next meeting.

Commissioner Dixon made a motion to authorize Mayor Evans to approve and signed the August 28 meeting minutes.  The motion carried unanimously. 

2. Connect NC Bond Application for Wastewater Infrastructure

Rich Moore, from McDavid Associates, stated the purpose of this evening was to conduct a public hearing and to adopt a resolution to apply for financial assistance for grant funds for sanitary sewer improvements.

Mayor Evans declared the public hearing open at 7:08 p.m.

There being no further comment, Mayor Evans closed the hearing at 7:09 p.m.

Commissioner Walters made a motion to adopt Resolution (2017) 1367, Resolution Authorizing Application for Financial Assistance, Division of Environmental Quality.  The motion carried unanimously.

      Items for Consent

3. Approval of Minutes

To approve the minutes from the following meetings:

• July 26, 2017 special & closed sessions
• July 27, 2017 recessed July 26 session
• August 7, 2017 regular & closed sessions
• August 9, 2017 recessed August 7 session
• August 22, 2017 special session

4. Re-Appointment of Housing Authority Commission Member- Edward Tew

To adopt a resolution re-appointing Edward Tew to the Farmville Housing Authority Board.

5. Re-Appointment of Housing Authority Commission Member- Amos Horne

To adopt a resolution re-appointing Amos Horne to the Farmville Housing Authority Board. 

Commissioner Dixon made a motion to take the August 22, 2017 minutes off the consent agenda due to requesting alteration of wording before adoption.  The motion carried unanimously.

On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:

• Approved the minutes from the July 26^th special &closed sessions, the July 27^th recessed session, the August 7^th regular & closed sessions, the August 9^th recessed session and the August 22^nd special session
• Adopted Resolution (2017) 1368, A Resolution Re-Appointing Advisory Board Member- Housing Authority Commission (Edward Tew)
• Adopted Resolution (2017) 1369, A Resolution Re-Appointing Advisory Board Member- Housing Authority Commission (Amos Horne)

The motion carried unanimously.

Commissioner Dixon made a motion to request for the wording on page 2 of the August 22, 2017 minutes been changed from “Commissioner Dixon stated that the only purpose of the grant” to    “Commissioner Dixon questioned if the only purpose of the grant.”  The motion carried unanimously. 

      Items for Decision

6. Request for Funding in Support of the Cycle North Carolina Event Passing Through Farmville on October 6- Steven Hardy-Braz

Steven Hardy-Braz provided an update on the Mountains to the Coast Cycle NC ride event to be held on October 6 with a rest stop at Duck Rabbit Brewery.  He requested funding assistance from the Board due to wanting to have some signs and other various items on the bike route to make the cyclists’ experience in Farmville a memorable one.

Commissioner Moore made a motion to approve a $2,000 funding request.  The motion carried unanimously.

Commissioner Dixon gave permission to move current bike racks to better places.

7. Request for Permission to Use Town of Farmville Logos in Materials to Promote the Upcoming “Cycle to Sanctuary” Public Ride Scheduled for November 17- Linda Adele Goodine

Dr. Linda Adele Goodine, of the ECU Fine Arts Department, requested permission to use Town of Famville gazebo logo and to do chalk painting/drawings on streets of Church, Main and Wilson plus various sidewalks.  She said it would be completed before a public bicycle ride planned for November 17 called “Cycle to Sanctuary.”

Commissioner Elks made a motion to grant permission.  The motion carried unanimously.

8. Presentation on Activities at the Farmville Unit of the Boys and Girls Club- D.J. Jones, Executive VP/ Boys & Girls Clubs of the Coastal Plain

D.J. Jones, Executive Vice President, Boys and Girls Club of the Coastal Plain, provided the Board with an update on plans and activities for the Farmville location.

Mayor Evans called a brief recess at 8:00 p.m.  The meeting reconvened at 8:09 p.m.

9. Request by Developers of Dalton’s Cove Subdivision for a 50% Town Reimbursement under the Farmville Subdivision Participation Program and Authorization to Proceed with Sanitary Sewer System Extension to Serve Project

Town Manager Hodgkins presented a request from Mike Baldwin, a Dalton’s Cove representative, for the Town Board to consider a 50% reimbursement of infrastructure costs as per the Town’s Residential Development Participation Policy due to the developers’ agreement to provide enhanced features such as a landscaped berm along the front the development, additional sidewalks and an attractive entry feature.  Hodgkins also presented the request for the Town to commit to bring a 10-inch sewer line from Davis Street to the edge of the planned development.

Commissioner Moore made a motion to accept the 50% reimbursement for infrastructure costs and the extension of sewer to the subdivision.  The motion carried unanimously.

10. Appointments to Strategic Economic Development Plan Steering Committee

      Town Manager Hodgkins stated ElectriCities has agreed to assist the Town of Farmville in updating its Strategic Economic Development Plan.  Hodgkins proposed a list of individuals, which expressed a willingness to serve on the Project Steering Committee:

• Jamin Dixon, BOC representative
• Carrie Baker- Citizen at Large, Past Planning Board Member
• Brad Durrett- Citizen at Large, Media & Marketing Background
• Todd Edwards- Citizen at Large, Construction & Economic Development Background
• Betsy Flanagan- Citizen at Large, Accounting & Educational background
• David Miller- Cultural Resources & Information Science Background
• Wanda Yuhas- Pitt County Economic Development Commission
• David Hodgkins- Ex Officio Member, Staff Liaison

Commissioner Elks made a motion to approve the individuals listed above to be on the Project Steering Committee.  The motion carried unanimously.

11. Consideration of Authorization the Closure of a Portion of Main and Belcher Streets for the Hometown Halloween Event on October 31

Commissioner Brenda Elks requested permission to block off Main Street between Belcher Street and Church Street, and to block off Belcher Street between Main Street and Walnut Street on October 31, 2017 between the hours of 5:00 p.m. and 10:00 p.m.

Commissioner Dixon made a motion to approve the requested closures.  The motion carried unanimously.

Citizen Comments

Mayor Evans stated there were no citizen presentations.

 

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 8:43 p.m., pursuant to G.S. 143-318.11(a)(5), to instruct the public body’s staff concerning the position to be taken by, or on behalf of the public body in negotiating the material terms of a contract, or proposed contract for the acquisition of real property by purchase, option, exchange, or lease.  The motion carried unanimously. 

On motion by Commissioner Walters, the Board returned into regular session at 9:26 p.m.  The motion carried unanimously.

Commissioner Dixon made a motion to enter into an agreement with the property owner at Horne

Avenue and Highway 258, to allow the Town to spend the next year doing due diligence on the

new fire station.  The motion carried unanimously. 

Adjournment

On motion by Commissioner Shackleford, the Board adjourned at 9:30 p.m.  The motion carried unanimously.