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The Farmville Board of Commissioners met in regular session on Monday, October 7, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Alma Hobbs, Brenda Elks, David Shackleford, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m. 

Commissioner John Moore offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Ms. Salaam, a Farmville citizen.

Ms. Salaam expressed her opinion that recent demolitions in Town have been concentrated in low income areas and she stated that she would like to increase awareness of this as unjust.

Town Manager Hodgkins had the following comments:

• Semi-annual water conversion from well water to GUC water has been completed.  This could have caused some temporary discoloration in the water.
• Boys and Girls Club gymnasium floor was damaged due to a leak.  The floor should be refinished this week.  Repairs will be fully funded by insurance reimbursement.
• The community center is now staffed in the afternoons by part-time employees.  Shifts are worked Monday thru Thursday, 8:00 am until 12 noon, 12 noon until 4:00 pm and Friday, 8:00 am until 12 noon.  New furniture has also been placed in the lobby of the community center.
• NC Bicycle ride took place last week and was a success again this year.
• May Museum Annual Oyster Roast is set for Sunday, October 13^th at 4:00 pm
• Market on Main will take place on Tuesday, October 15^th
• 1^st Annual Pumpkin Chunkin Festival will take place on Saturday, October 26^th

Major Jeffrey Spencer introduced Kelly Cox as a new police officer for the Town.

Finance Director Amy Johnson provided the financial report for the month of September, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Town Manager stated there are no changes to the evening’s agenda.

Public Hearing

1.  Ordinance Amending Chapter 150 of the Code of Ordinances Regarding the Size of Street Address Numbers to be Displayed on Structures

Planning Director Justin Oakes requested an amendment to Chapter 150 of the Code of Ordinances to bring it into compliance with current North Carolina Building Code standards regarding the size of addressing numerals to be displayed on both Residential and Commercial properties.

Mayor Evans declared the public hearing open at 6:41 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:42 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2019) 942, Ordinance Amending Chapter 150, Building Regulations; Construction, of the Town of Farmville.  The motion carried unanimously. 

2.  Ordinance Amending Chapter 119 of the Code of Ordinances Regarding Unlicensed and/or Uninspected Vehicles

Planning Director Justin Oakes requested an amendment to the Chapter 119 of the Code of Ordinances to remove the term “Junk Vehicle” and replace it with “Unlicensed and/or Uninspected Vehicles.”  Oakes stated this amendment would change the department responsible for enforcement of this chapter from the Police Department to Planning and Code Enforcement.

      Mayor Evans declared the public hearing open at 6:46 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:47 p.m. 

On motion by Commissioner Dixon, the Board adopted Ordinance (2019) 943, Ordinance Amending Chapter 119, Abandoned Vehicle Enterprise Ordinance, of the Town of Farmville.  The motion carried unanimously. 

Mayor Evans asked for a motion to approve the evening’s agenda.

Commissioner Hobbs made a motion to approve the agenda as presented this evening.  The motion carried unanimously. 

Mayor Evans recognized the Jack, Arch and Sam Flanagan for their presence at the meeting.  Evans also recognized Matthew Edwards for his presence.

Items for Consent

3.  Approval of Minutes

     To approve the minutes from the following session:

• September 3, 2019 Regular Session

4.  Consideration of Permitting the Town’s Contracted Tax Attorney to Continue  Action on 3894 Brooks Drive, Parcel# 10959 for Tax Delinquency

To approve the request to leave the property located at 3894 Brooks Drive with the tax attorney for processing.

5.   Resolution Authorizing the Sale of Surplus Real Property at 3519 Zeno Street

To adopt a resolution authorizing the sale of surplus property at 3519 Zeno Street to Bobby Joyner, the only bidder.

On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:

• Approved the September 3, 2019 minutes
• Approved the request to leave the property located at 3894 Brooks Drive with the tax attorney for processing
• Adopted Resolution (2019) 1469, Resolution Authorizing Disposal of Certain Real Property on Zeno Street (3519)

The motion carried unanimously. 

Items for Decision

6.  Presentation on Farmville Participation in the Greenville ENC Alliance Economic Development Organization- Michael Overton, Alliance Board Chairman

Michael Overton, Alliance Board Chairman, made a presentation to the Town Board explaining the structure and purpose of the new organization, listing the activities to date and describing how Farmville may achieve a more formal role in the organization.  He asked for their support.

On motion by Commissioner Moore, the Board agreed to approve the funding ($4,677) for membership in the ENC Alliance Economic Development Organization.  The motion carried unanimously. 

7.  Update on Farmville Public Library Project- David Miller, Library Director

Library Director David Miller provided an update of the Library project.  He stated the library is currently setup and open in the building on the corner of North Main/Wilson Street.  Miller said they should be moving to the depot by the end of December, 2019.  In addition, Miller stated the stained glass window was successfully removed from the old Library, along with the mantel and plaques to retain this history in the new library. 

 8.  Request for Additional Assistance by Rooted in Community/Community Garden

Sandy Pruette presented a proposal for additional assistance for beds, crush & run for walkways and paths, fence posts and materials to support grapevines, berry bushes and fruit trees.  She stated right now they need the land cleared by the Town for the planned orchard.  Pruette informed the Board that Martin Marietta is giving them a certain amount of crush & run free but the amount is undetermined at this time.  She reduced the amount of the request from the Town Board to $6,000.

Commissioner Moore made a motion for Ms. Pruette to come back in November with numbers that are more firm on crush & run cost and what amount is going to be donated.  The motion carried unanimously.

9.  Request by Power Resource Group/Carolina Poultry Power to Reactivate a Town Well on West Marlboro Road Adjacent to Ham’s Produce for the Purpose of Providing Additional Cooling Capacity

Rich Deming, with Carolina Poultry Power, presented a proposal to the Board about renovating and re-commissioning an old Town owned well located near the silos on the Ham Produce site for the purpose of utilizing the well as an emergency cooling source for their process.  If approved, Deming stated the well would only be used during unusual situations where the existing cooling pond water level gets low, or the pond gets too hot.  He further stated that they want to make sure the power plant doesn’t have any operational issues in drought or extremely hot conditions.  Deming said all costs of bringing the well up to operational standards will be at the expense of Carolina Poultry Power and they have no plans to interconnect with the Town’s system.  He requested for the Town Board to approve Carolina Poultry Power to spend $3,000 for the well to be inspected and determine if it is even operational. 

Commissioner Dixon made a motion to approve the refurbishment plan and allow Carolina Poultry Power to have the well inspected to determine if it is operational and what it would cost to make it so.  The motion carried unanimously. 

10. Resolution Requesting An Extension of Farmville’s Extraterritorial Jurisdiction to Include Parcel# 03260

Planning Director Justin Oakes stated that the Town has received a request from Bynum Satterwhite, property owner for parcel 03260, to be included within Farmville’s ETJ.  Oakes stated the reason for the request is so the property could become eligible for the ElectriCities Smart Sites Certification Program.  Oakes added the site is currently served by Farmville water, sewer and electric, and the Town has sufficient capacity in that area to accommodate the intended proposed uses to be marketed in the Smart Sites program.

On motion by Commissioner Elks, the Board adopted Resolution (2019) 1470, Resolution of the Board of Commissioners of the Town of Farmville Requesting the Pitt County Board of Commissioners to Agree to an Extension of the Town of Farmville’s Extraterritorial Jurisdiction.  The motion carried unanimously. 

11. Consideration of Amendments to the Town of Farmville Target Business Incentive Grant Program

Town Manager Hodgkins requested that the Board adopt an amendment to the Town’s Target Business Incentive Grant program to place a greater emphasis on encouraging certain types of businesses more so than just filling up vacant buildings.  Hodgkins stated the amendment allows more flexibility with the length of time a building has to be vacant to be eligible for grant assistance and add pharmacies as a new target business since we have lost our downtown pharmacy.

Commissioner Hobbs made a motion to adopt the Amended Target Business Incentive Grant Program.  The motion carried unanimously. 

12. Consideration of Amendments to the Town of Farmville Building Improvement Incentive Grant for Vacant Downtown Buildings

Town Manager Hodgkins requested that the Board adopt an amendment to the Town’s Building Improvement Incentive Grant Program to place a greater emphasis on renovating and filing vacant spaces quickly regardless of how long they have been vacant.  Hodgkins stated that the amendment allows more flexibility to permit assistance for any vacant buildings and not just those that have been vacant for twelve or more months prior to occupancy. 

Commissioner Shackleford made a motion to adopt the Amended Building Improvement Incentive Grant Program for Vacant Downtown Buildings.  The motion carried unanimously.

Citizen Comments

Mayor Evans recognized Cheryl Patterson, a Farmville citizen.

Mrs. Patterson expressed her excitement about the library and its recent progress.  She thanked the Town Board for their support.

Commissioner Elks asked for an update on the alley and Wilson Street issue.  She expressed her concern over the length of time it has taken and it still is not complete.

Town Manager Hodgkins explained that blame could not be placed on any one individual/business due to their being several instances constituting the delays.  He said that currently, a new plan is being developed to prevent future flooding in the alley and once it is finalized, the alley will be completed and the street will be paved on Wilson.

Commissioner Moore thanked the Board for their great work.  He thanked Steven Hardy- Braz for helping bring the cyclists to Farmville.  He thanked Greg Cannon for bringing the Hardware Store to Town and Brenda Elks for Hometown Halloween.  Moore stated the Town has had nine new businesses locate in Farmville since January 2019 and houses are going up, so growth in Farmville is happening now.  In conclusion, Moore commented that this Town Board is the most united Board he has ever served on.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 8:07 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Tuesday, September 3, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, Alma Hobbs, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m. 

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Bobby Joyner, President of H B Sugg Charitable organization.

Mr. Joyner thanked the Board for the Town’s participation in this project.  He stated the unveiling of the new park had taken place and it was a hit.  Joyner further stated the park adds beauty to that side of Farmville.

Mayor Evans recognized John Spruill, a Farmville citizen.

Mr. Spruill asked for clarification on why he did not have to pay for debris pickup but the Town was going to have to charge for pickup on a vacant lot where a tree was cut down.

Mayor Evans recognized Steven Hardy-Braz, a Farmville citizen.

Mr. Hardy-Braz informed the Board that on October 3, 2019, from 11:00 a.m. until 3:00 p.m., there will be over 2,000 cyclists with the Cycle NC Mountains to the Coast Ride coming through the Farmville again due to the Town’s warm welcome last year.  He added that Greenville has been selected as an overnight host for the first time ever after last year’s event.  He stated that the route would be down Church Street and Main Street and they are hoping to have ESPN here to cover the event.  Mr. Hardy-Braz thanked the Town employees for all their help and the Board for their continued support.

Town Manager Hodgkins had the following comments:

• Town is in full storm mode in preparation for Hurricane Dorian, with the first meeting being held this morning.  Updates will be given regularly, including on Facebook.
• Commissioner Hobbs and myself attended the Greenville ENC Alliance meeting earlier today.  He stated that it’s time for the Town to consider a formal role in the organization by giving a contribution of $4,700, which would give the Town a voting membership.

Commissioner Moore requested to be informed when the George Street drainage improvements are completed so he can get the word out to let the citizens living there know.

Finance Director Amy Johnson provided the financial report for the month of August, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Planning Director Justin Oakes requested for the following changes to the agenda:

• Remove Agenda item #4 – Ordinance Amending Chapter 119 of the Code of Ordinances Regarding Unlicensed and/or Uninspected Vehicles

Mayor Evans asked for a motion to approve the evening‘s agenda.

Commissioner Dixon made a motion to approve the evening’s agenda with the above requested changes.  The motion carried unanimously. 

Public Hearing

1.  Zoning Text Amendment to Regulate Parking of Non-Commercial Vehicles and Equipment in Front and Corner Side Yards

Planning Director Justin Oakes requested approval of an amendment to add a section regarding the enforcement of non-commercial vehicles parked in front and side yards.

Mayor Evans declared the public hearing open at 6:54 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:55 p.m.

Commissioner Elks expressed her concerns with telling people who live and pay taxes that drive for a living that they can’t park their work cars at their home.

Chief Greene stated it’s a problem because there is nowhere for them to park.

Planning Director Oakes stated the ordinance was more for passenger vehicles to not park in yards but rather on street and driveways.

Commissioner Dixon said he sees both sides, but asked for a more complete understanding of the ordinance, with highlighting the sections that are being changed/added.  Commissioner Dixon asked Planning Director Oakes to bring this back to the Board to discuss at the October or November meeting.

2.  Zoning Text Amendment to Add a Definition for Non-Bulk Storage of Liquefied Petroleum and Bulk Storage of Liquefied Petroleum in the Zoning Ordinance; Establish Non-Bulk Storage as a Permitted Accessory Use and Special Exception for Primary Use in General Business, Highway Business, Industrial, and Light Industrial Zoning Districts; and Establish Storage Location Requirements

Planning Director Justin Oakes presented an ordinance amending Chapter 157 of the Code of Ordinances that would add a definition for Non-Bulk Storage of Liquefied Petroleum and Bulk Storage of Liquefied Petroleum; establish non-bulk storage as a permitted accessory use and Special Exception of primary use in General Business, Highway Business, Industrial, and Light Industrial Districts; and establish storage location requirements.

      Mayor Evans declared the public hearing open at 7:15 p.m.

There being no further comments, Mayor Evans closed the public hearing at 7:16 p.m. 

On motion by Commissioner Shackleford, the Board approved the amendment and adopted Ordinance (2019) 937, Ordinance Amending Chapter 157 Zoning Ordinance.  The motion carried unanimously. 

3.  Ordinance Amending Chapter 111 of the Code of Ordinances Regulating Transient Merchants, Itinerant Merchants, and Vendors

Planning Director Justin Oakes presented a proposed amendment to Chapter 111 of the Code of Ordinances that would break out Transient Merchants, Itinerant Merchants and Vendors, provide additional requirements, and require a permit application.  Oakes added this would establish a new language regulating food trucks.

     Mayor Evans declared the public hearing open at 7:15 p.m.

     There being no further comments, Mayor Evans closed the public hearing at 7:26 p.m. 

On motion by Commissioner Elks, the Board approved the amendment and adopted Ordinance (2019) 938, Ordinance Amending Chapter 111, Peddlers and Solicitors Ordinance.  The motion carried unanimously. 

4.  Ordinance Amending Chapter 119 of the Code of Ordinances Regarding Unlicensed and/or Uninspected Vehicles

     Removed.

Items for Consent

5.  Approval of Minutes

     To approve the minutes from the following session:

• August 5, 2019 Regular Session

6.  Adoption of Ordinance Amending FY 2019/2020 Budget- Fire Department

To adopt an ordinance amending the FY 2019/2020 Budget, which places funds received from insurance to cover damage repairs to the 2009 Freightliner Pumper.

7.  Adoption of Ordinance Amending FY 2019/2020 Budget- Library Department

To adopt an ordinance amending the FY 2019/2020 Budget, which transfers grant monies received from the North Carolina Humanities Council “Let’s Talk About It” grant program into the Library Department – Special Programs expenditure account to cover funds spent.

On motion by Commissioner Hobbs,HHSSSS the Board approved/adopted the following:

• Approved the August 5, 2019 minutes
• Adopted Ordinance (2019) 939, An Ordinance Amending the FY 2019/2020 Budget Ordinance- Fire Dept.
• Adopted Ordinance (2019) 940, An Ordinance Amending the FY 20169/2020 Budget- Library Dept.

The motion carried unanimously. 

Items for Decision

8.  Request for Additional Assistance by Rooted in Community/Community Garden

Sandy Pruette, a representative of the Farmville Community Garden (“Rooted in Community”), requested additional assistance from the Town Board.  She stated the group wants to expand their beds and incorporate a walking path.  Pruitt explained the group wants to develop an orchid and vineyard in the lot behind the shed.  She also explained that there are a few trees that need to come down on the lot to try and reduce trip hazards due to uneven areas, and gravel needs to be brought in.  Pruitt stated more points of water access are needed as well.  She requested extension of their five-year agreement with the Town to ten more additional years since they are nearing the end of the five-year agreement.

Commissioner Dixon made a motion to provide the adjacent lot for garden use, to extend the agreement for an additional ten years, to clear the overgrown land and to add more water sources.  He also requested Ms. Pruette to bring a cost estimate of the other requests for bed development and gravel to the next Town Board meeting for consideration.  The motion carried unanimously. 

9.  Consideration of Authorizing Closure of Portions of Some Streets in Downtown Farmville for the Hometown Halloween Event on October 31

Commissioner Elks stated Hometown Halloween is in its 5^th year, and it has grown it each year.  Elks stated the event will have free games, candy and musical entertainment with food trucks where people can purchase dinner.  She requested permission to have street closures from 5:00 p.m. until 10:00 p.m.

On motion by Commissioner Dixon, the Board approved the street closures for Hometown Halloween and adopted Ordinance (2019) 941, An Ordinance to Temporary Close North Main Street Between Belcher Street and Church Street in Farmville, NC on October 31, 2019.  The motion carried unanimously.

10. Consideration of Re-Taking Control of Three (3) Tax Delinquent Parcels From the Contracted Attorney for Immediate Action by the Town of Farmville

Planning Director Justin Oakes, requested to retake control of the following properties from the Tax Attorney for Demolition:

• 4315 West Pine Street
• 3894 Brooks Drive
• 3714 Cameron Street

Oakes explained due to various obstacles, including difficulty locating and serving heirs to these properties, many have sat, with Code Enforcement unable to take action on cleaning up the properties.  Oakes added, in order to retrieve a property from the Tax Attorney, a fee of $600 must be paid to the attorney.

Commissioner Hobbs made a motion to approve the request to retake control of listed properties from the Tax Attorney for demolition.  The motion carried unanimously. 

11. Appointment to the Mid-East Rural Transportation Planning Organization

Planning Director Justin Oakes requested to appoint Commissioner Alma Hobbs to the Technical Advisory Committee and Town Manager David Hodgkins and himself, to the Technical Coordinating Committee, all as a part of the Mid-East Rural Transportation Planning Organization.

On motion by Commissioner Moore, the Board appointed Commissioner Alma Hobbs to the Technical Advisory Committee, and Town Manager David Hodgkins and Planning Director Justin Oakes to the Technical Coordinating Committee.  The motion carried unanimously. 

Citizen Comments

Mayor Evans recognized Farmville Boy Scout, Michael Fields, who attended the meeting this evening.  Evans stated Michael is working on his community merit badge and plans to work on the community garden for his Eagle Scout project.

Commissioner Hobbs encouraged the Town Board to pay the membership fee to have voting rights on the Greenville ENC Alliance Board.  Hobbs commented the community garden is beautiful and has enhanced our community.

Commissioner Dixon requested to have the membership fee for the Greenville ENC-Alliance on the October agenda.

Commissioner Moore stated he had the honor of being the MC at the unveiling of the HB Sugg Park.  He said it was a proud and overwhelming experience to be there.  Moore commented that Commissioner Hobbs had presented a plaque to honor Bobby Joyner for his commitment to this project and to Farmville.

Commissioner Moore read a press release regarding the opening of Furniture Warehouse to Farmville.  He said the business will open in the shopping center on Cooperative Way and will have affordable home furnishings, including Ashley Furniture.  Moore stated the owner of the business is Benji Holloman.  He also read from the press release where Mr. Holloman thanked Commissioner John Moore for his recruitment efforts and thanked the other Town Board members for their support.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 8:05 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, August 5, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, Alma Hobbs, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m. 

Pastor Lester Gay, from the Community Fellowship Ministries Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Tyler Cash, a Farmville Boy Scout.  Mayor Evans stated that Tyler is working on his communication and citizenship in the community badges.

Mayor Evans recognized John Spruill, who resides at 3609 South George Street in Farmville.

Mr. Spruill expressed his concern over wanting the Town Board to make improvements on the south side of Town in regards to businesses and beautification. 

Mayor Evans introduced Bobby Joyner, a Farmville citizen.

Mr. Joyner invited the Board to attend the “Hands Across the Tracks” event to be held on August 31^st at the Farmville Arts Center.

Commissioner Alma Hobbs stated that she attended the Salvation and Praise Church and accepted an award for the Town from the Early Rise Prayer Ministry.  Hobbs presented Mayor Evans with the recognition award for the Town being responsive to citizen needs.

Town Manager Hodgkins had the following comments:

• Tuesday, August 6^th is National Night Out which will be held at 6:00 pm on the lot at the corner of Walnut Street and Belcher Street
• Monday, August 13^th will be the combined Music on Main and Market on Main event starting at 4:00 pm with vendors and music from Steve Owens and the Summertime Band
• Economic Development efforts are ongoing involving most all of the towns in Pitt County and City of Greenville participating with attention focused on job creation and business retention
• Splash pad discussion is taking place and issues are being worked out and the hope is to have it in place for next season

Major Jeffrey Spencer introduced Katie Tetterton, the Town’s new Animal Control Officer.

Major Spencer updated the Board on the animal shelter project by stating Mark Cannon’s son is going to fix up the shelter as a part of his Eagle Scout project.

Finance Director Amy Johnson provided the financial report for the month of July, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion for the following changes to the agenda:

• Remove Agenda item #8 – Resolution Authorizing Sale of Surplus Real Property – 204 Cameron Street
• Remove Agenda item #9 – Resolution Authorizing Sale of Surplus Real Property – South George Street
• Remove Agenda item #10 – Resolution Authorizing Sale of Surplus Real Property – 3632 Williams Street

The motion carried unanimously. 

Mayor Evans asked for a motion to approve the evening‘s agenda.

Commissioner Dixon made a motion to approve the evening’s agenda.  The motion carried unanimously. 

Public Hearing

1.  Structure for Demolition – 3886 Brooks Drive (Pitt County Tax Parcel #24490)

Code Enforcement Officer Paul Ellis requested approval for the structure located at 3886 Brooks Drive to be demolished.  Ellis stated if approved, the owner will have ninety days to remove the structure or bring it up to minimum housing standards or it will be demolished.

Mayor Evans declared the public hearing open at 6:52 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:53 p.m.

On motion by Commissioner Moore, the Board approved the request and adopted Ordinance (2019) 935, An Ordinance Directing the Building Official to Demolish the Property Herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that the Same May Not Be Occupied Until Demolished.  The motion carried unanimously.

2.  To Rezone Property Located at 4475 Wallace Street (Pitt County Tax Parcel  #78578 from Industrial District (ID) to Office & Institutional (O&I)

Planning Director Justin Oakes presented a proposed rezoning request for Parcel 78578, located on Wallace Street.  Oakes stated the Planning Board has approved this request.

      Mayor Evans declared the public hearing open at 6:57 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:58 p.m. 

On motion by Commissioner Shackleford, the Board approved the rezoning request and adopted Ordinance (2019) 936, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

3.  Approval of Minutes

     To approve the minutes from the following session:

• June 24, 2019 Regular Session

4.  Reschedule Regular September Board of Commissioners Meeting to September 3 Due to Labor Day Holiday

To reschedule the September Board meeting to Tuesday, September 3, 2019 due to the Labor Day holiday.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the June 24, 2019 minutes
• Approved to reschedule the September Board meeting to Tuesday, September 3, 2019

The motion carried unanimously. 

Items for Decision

5.  Consideration of Granting an Easement to Piedmont Natural Gas Company to Establish a Substation on Wallace Street Near Its Intersection With Fields Street

Planning Director Justin Oakes stated `that Piedmont Natural Gas Company maintains a substation on Wallace Street near the intersection with South Fields Street.  Due to anticipated growth, Oakes said Piedmont is requesting to acquire a permanent easement from the Town of Farmville on property adjacent to the existing substation to upgrade its facility.  He stated the amount to be paid to the Town for compensation would be $12,500.

Commissioner Elks made a motion to approve granting the easement to Piedmont Natural Gas Company and to accept the $12,500 payment for compensation.  The motion carried unanimously. 

 6.  Presentation By Allison Setzer, Sugg Bundy Principal, Jeremiah Miller, Farmville Middle School Principal, and Brad Johnston, Farmville Central High School Principal

Allison Setzer introduced Jeremiah Miller as the new Farmville Middle School Principal.

Mrs. Setzer asked the Board for their continued support for the Farmville Schools Kick Off Cook Out.

Commissioner Moore made a motion for the Board to continue to support the Farmville Schools Kick Off Cook Out and to raise the contribution from the Town from $400 to $500.  The motion carried unanimously. 

Mrs. Setzer thanked the Board.  She also asked for their support and patience as parents and school employees adjust to the recent and still ongoing construction to make their schools as safe as possible for their students.

 7. Award Contract for Construction of Basin 5 Sanitary Sewer Improvements in South Farmville Create Corresponding Capital Project Ordinance

Rich Moore, from McDavid Associates, stated that bids for construction were received on July 16, 2019 and the low bidder was Ralph Hodge Construction.  Moore requested for the Board to award the construction contract to the low bidder and to adopt a resolution amending the capital project budget ordinance.

Commissioner Moore made a motion to adopt Resolution (2019) 1468, Awarding Construction Contract and Amending Capital Project Budget Ordinance, Basin 5 Sanitary Sewer Improvements, State Wastewater Reserve Project E-SRP-W-17-0108.  The motion carried unanimously. 

 8. Resolution Authorizing Sale of Surplus Real Property- 204 Cameron Street       (Vacant)

Tabled.

 9. Resolution Authorizing Sale of Surplus Real Property- South George Street (Vacant)

Tabled.

10. Resolution Authorizing Sale of Surplus Real Property- 3632 Williams Street (Vacant)

Tabled.

11. Farmville Community Center Rentals

Town Manager Hodgkins presented a rental fee change for the Community Center Use Policy.  He stated that the existing policy allows you to pay a rental fee by the number of rooms to be used and whether the kitchen is to be used.  Hodgkins proposed a flat rental fee of $150 for residents and $250 for non-residents and keeping the $100 deposit in place.  He said that would eliminate the current issues with individuals using rooms that are not paid for.

On motion by Commissioner Hobbs, the Board approved the amendment to the Community Center Use Policy.  The motion carried unanimously. 

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The Farmville Board of Commissioners met in regular session on Monday, June 24, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, Alma Hobbs, David Shackleford, and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. 

Mayor Evans called the meeting to order at 6:30 p.m. 

Pastor Jerry Spruill, from the Macedonia Baptist Church, in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans stated there were no citizen presentations at this time.

Town Manager Hodgkins had the following comments:

• Next Market on Main event will be Tuesday, June 25^th from 4-8pm with crafts, live music and food; July 16^th will be the next one
• July 4^th Town celebration will be held on July 3^rd with the Tar River Community Band, food and fireworks

Finance Director Amy Johnson provided the financial report for the month of June, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Town Manager Hodgkins recommended the following changes to the agenda:

• Add Agenda item #24 – Farmville Community Center
• Add Pitt County Recycling Award under Agenda item #17

Commissioner Elks made a motion to approve the above changes to the evening’s agenda.  The motion carried unanimously. 

Public Hearing

1.  To Rezone Parcel #07465 Located at 4211 East Cotton Street from Residential- 5 (R-5) to Residential Multi-Family (RMF)

Planning Director Justin Oakes requested adoption of an ordinance to rezone 4211 East Cotton Street from Residential-5 to Residential Multi-Family.  He stated the Planning Board unanimously approved this request.

Mayor Evans declared the public hearing open at 6:38 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:39 p.m.

Commissioner Hobbs made a motion to approve the rezoning request and to adopt Ordinance (2019) 931, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville.  Commissioner Dixon abstained from voting.  The motion carried 4 to 0, with Commissioners Hobbs, Moore, Elks and Shackleford voting in the affirmative.

2.  To Rezone Parcel #07024 Located at 3945 West Wilson Street from Residential- 5 (R-5) to General Business (GB)

Planning Director Justin Oakes requested adoption of an ordinance to rezone 3945 West Wilson Street from Residential-5 to General Business.  He stated the Planning Board unanimously approved this request.

Mayor Evans declared the public hearing open at 6:41 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:42 p.m.

Commissioner Elks made a motion to approve the rezoning request and to adopt Ordinance (2019) 932, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville.   The motion carried unanimously.

Items for Consent

3.  Approval of Minutes

     To approve the minutes from the following sessions:

• June 3, 2019 Regular Session
• June 3, 2019 Closed Session 1
• June 3, 2019 Closed Session 2

4.  Ordinance Amending the FY 2018/2019 Budget Ordinance- Year End

     Adjustments

To adopt an ordinance amending the FY 2018-2019 Budget Ordinance to cover any final budget over-expenditures.

5.  Re-Appointment of Dogwood Festival Committee Member- Denise McLawhorn

To adopt a resolution re-appointing Denise McLawhorn to the Dogwood Festival Committee.

6.  Re-Appointment of Dogwood Festival Committee Member- Dan Taylor

     To adopt a resolution re-appointing Dan Taylor to the Dogwood Festival Committee.

7.  Re-Appointment of Farmville Housing Authority Board Member- Donnie Greene

To adopt a resolution re-appointing Donnie Greene to the Housing Authority Board.

8.  Re-Appointment of May Museum Advisory Committee Member- Tracie Durrett

To adopt a resolution re-appointing Tracie Durrett to the May Museum and Park Commission.

9.  Re-Appointment of May Museum Advisory Committee Member- Carolyn Erwin

To adopt a resolution re-appointing Carolyn Erwin to the May Museum and Park Commission.

10. Re-Appointment of May Museum Advisory Committee Member- Larry King

To adopt a resolution re-appointing Larry King to the May Museum and Park Commission.

11. Re-Appointment of May Museum Advisory Committee Member- Joe Willoughby

To adopt a resolution re-appointing Joe Willoughby to the May Museum and Park Commission.

12. Re-Appointment of Recreation Advisory Committee Member- Greg May

      To adopt a resolution re-appointing Greg May to the Recreation Advisory Board.

13. Re-Appointment of Recreation Advisory Committee Member- Chad Moore

      To adopt a resolution re-appointing Chad Moore to the Recreation Advisory Board.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the minutes from the June 3^rd regular session, the June 3^rd closed session-1 and the June 3^rd closed session-2
• Adopted Ordinance (2019) 933, An Ordinance Amending the FY 2018-2019 Budget Ordinance
• Adopted Resolution (2019) 1454, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Denise McLawhorn
• Adopted Resolution (2019) 1455, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Dan Taylor
• Adopted Resolution (2019) 1456, Re-Appointing a Member to the Housing Authority Commission- Donnie Greene
• Adopted Resolution (2019) 1457, Re-Appointing a Member to the May Museum and Park Commission- Tracie Durrett
• Adopted Resolution (2019) 1458, Re-Appointing a Member to the May Museum and Park Commission- Carolyn Erwin
• Adopted Resolution (2019) 1459, Re-Appointing a Member to the May Museum and Park Commission- Larry King
• Adopted Resolution (2019) 1460, Re-Appointing a Member to the May Museum and Park Commission- Joe Willoughby
• Adopted Resolution (2019) 1461, Re-Appointing a Member to the Parks and Recreation Advisory Committee- Greg May
• Adopted Resolution (2019) 1462, Re-Appointing a Member to the Parks and Recreation Advisory Committee- Chad Moore

The motion carried unanimously. 

Items for Decision

14. Presentation by Doris Connell, Pitt County Farm and Food Council

Doris Connell, from the Pitt county Farm and Food Council, made a brief presentation explaining the group’s mission and activities.  She also informed the Board of a new electronic “Food Finder” app for IPhone and Android use.

15. Construction Contract Award- Farmville Public Library

Drew Wilgus, from Smith Sinnett, requested for the Town Board to award the construction contract for the Farmville Public Library Project to the low bidder, Farrior & Sons, Inc., in the amount of $4,934,537.

Commissioner Dixon made a motion to award the construction contract to Farrior and Sons, Inc. in the amount of $4,934,537, pending LGC approval, and to adopt Resolution (2019) 1463, Resolution Awarding Construction Contract for New Farmville Public Library.  The motion carried unanimously. 

 16. Resolution Approving Financing Terms- Farmville Public Library

Town Manager Hodkgins stated the Town received financing proposals from BB&T and Southern Bank, with BB&T being the most cost effective.  He requested the Board to approve the financing agreement with BB&T.

Commissioner Moore requested to abstain from voting since he serves on the Southern Bank Board.

Commissioner Shackleford made a motion to approve the financing agreement with BB&T and to adopt Resolution (2019) 1464, Resolution Approving Financing Terms.  The motion carried 4 to 0, with Commissioners Hobbs, Dixon, Elks and Shackleford voting in the affirmative.

 17. Contract Extension for Solid Waste Services

 Town Manager presented a contract extension proposal from Waste Industries due to the current contract ending June 30, 2019.  He stated this proposal has a three-year term whereas the previous ones were five-year terms.  Hodgkins said he believes the proposal is fair and will enable the Town to continue to provide the essential solid waste and recycling services our residents have come to depend on in the most economical manner.

Commissioner Elks expressed her concern over citizen complaints regarding their pickup service.  She asked for a response from Waste Industries.

Mike Donovan, a representative from Waste Industries, explained they do have a portal to enter all complaints and he can go back and research certain addresses to see if there are reoccurring problems at that address.  He gave his business contact card to the Commissioners if they ever need him.

On motion by Commissioner Elks, the Board approved the contract amendment extending the term of the current agreement with Waste Industries to June 30, 2022.  The motion carried unanimously. 

Mike Donovan presented the Town of Farmville with the Pitt County Recycling Award for the 2018 year.

 18. Report on Disc Golf Project

 Library Director David Miller stated they are working on a disc golf course on the property adjacent to Oliver Murphrey Park with the assistance of the Greenville Disc Golf organization.  He said it would feature 18 holes suitable for both recreational and competitive players with the potential to attract visitors and tournaments to Farmville.

Max Crotts, Board President of the Greenville Disc Golf organization stated the organization seeks to promote and expand the game and sport of disc golf to the greater Greenville area.  He stated they have worked alongside local governments in the planning, design and implementation of courses in Greenville, Ahoskie and Kinston.

 19. Ordinance Closing a Portion of Main Street on August 13 for Music on Main Event

 Jay Johnson asked the Board to approve the next Music on Main event scheduled for August 13, 2019.

Hobbs made a motion to approve the August 13^th date for the next Music on Main event and to adopt Ordinance (2019) 934, An Ordinance to Temporary Close North Main Street Between Wilson Street and Church Street in Farmville, NC on August 13, 2019.  The motion carried unanimously. 

 20. Resolution Authorizing Exchange of Real Property- Farmville Fire Headquarters

 Town Manager Hodgkins stated in order to finalize the action taken at the June 3^rd Board meeting, the Board must advertise their intent and adopt a resolution to formerly approve the exchange of property.

      Mayor Evans asked if anyone from the public wished to comment.

Commissioner Moore made a motion to approve the exchange of real property for the new fire station and to adopt Resolution (2019) 1465, Resolution Authorizing Exchange of Real Property.  The motion carried unanimously. 

21. Resolution Supporting the 2020 US Decennial Census and the Pitt County Complete Count Committee

Planning Director Justin Oakes stated the U.S. Constitution mandates a headcount every 10 years of all residents of the United States in the form of the decennial census, with the population totals derived from the census used to determine the number of seats allocated to each state in the U.S. House of Representatives, as well as determining other state and local legislative, school, and voting districts.  Oakes further stated the US Census is seeking the support of municipalities and counties across the Country.  He asked the Board to adopt a resolution in support.

Commissioner Shackleford made a motion to adopt Resolution (2019) 1466, A Resolution of the Town of Farmville Board of Commissioners to Support the 2020 United States Decennial Census and the Pitt County Complete Count Committee.  The motion carried unanimously.

22. Resolution Supporting Application for NCDOT Bicycle and Pedestrian Project Acceleration Planning Grant

Planning Director Justin Oakes stated the NCDOT has announced a call for applications for its Fall 2019 Bicycle and Pedestrian Planning Grant Initiative.  Oakes explained this grant assists municipalities across the state by awarding funding to conduct both Comprehensive and Project Specific Plans.  He stated through new grant category, Project Acceleration Planning Grant, the Town is seeking funding to undertake a Comprehensive Greenways Plan.  Oakes further stated this plan would provide proposed Greenway segments and routes, as well as cost estimates.  He explained the grant is a 90/10 matching grant and the Town is responsible for a 10% match if selected, which would be $2,500 due to the plan project cost to be $25,000.  Oakes requested the Board to adopt a resolution in support of the application.

Commissioner Elks made a motion to adopt Resolution (2019) 1467, Resolution Endorsing the Application for a Project Acceleration Planning Grant by the Town of Farmville.  The motion carried unanimously. 

23. Approval of New Records Retention Policy

Town Manager Hodgkins stated State law states that the NC Department of Natural and Cultural Resources (DNCR) governs the retention of public records and publishes information to guide the handling of public records by governmental agencies in North Carolina.  He further stated in March 2019, the Archives Division of DNCR released a new records retention schedule for local government.  Hodgkins requested the Board to adopt the updated Records Retention Policy.

Commissioner Hobbs made a motion to approve the new Records Retention Policy to be consistent with current State requirements.  The motion carried unanimously.

24. Farmville Community Center Rental

Public Works Director Wes Thomas presented a proposed fee increase for the rental of the Farmville Community Center.  He stated currently customers pay for one room but usually end of using both rooms and the kitchen.  He proposed charging a flat fee of $150 for the rental of the center and allow the customer to use whatever space they need.  Thomas stated the Town was losing money.

Commissioner Moore expressed his concern over a Town employee not being present in the building during rental.

Thomas responded that it has always been this way but Police do check to make sure the building is locked up each night and he always inspects the building every Monday morning after rental.  Hodgkins said this was most common in rentals.

Commissioner Elks made a motion to delay the policy change until the August 5, 2019 meeting so more information can be obtained.  The motion carried unanimously. 

Citizen comments

Mayor Evans asked for citizen comments at this time.

Commissioner Elks thanked Public Works for their hard work on storm debris cleanup.

Commissioner Elks thanked Police, Library and Recreation for an amazing Summer Splash Fun Day event.

Commissioner Moore thanked Isaiah Lubben and Christopher Stokes for their efforts in the disc golf course and for feeding the children this summer.

Commissioner Moore thanked the Board for their patience and for paving the way for the new fire station.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 7:47 p.m.  The motion carried unanimously.

Podcast: Play in new window | Download (Duration: 1:37:54 — 82.2MB)

The Farmville Board of Commissioners met in regular session on Monday, June 3, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Hobbs joined the meeting by phone.

Mayor Evans called the meeting to order at 6:30 p.m. 

Pastor Lester Gay, from the Community Fellowship Ministries Church, in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Ernestine Bass.

Mrs. Bass expressed her concern regarding trying to get information about the location of her 6 cemetery plots and lack of communication from the Town for several weeks.  She asked someone from the Town to meet her at the cemetery to locate her six plots.

Mayor Evans recognized Judy Gidley.

Ms. Gidley thanked the Board for allowing the Music on Main event and stated she hopes it continues.

Mayor Evans recognized Katie Pobanz Grissom from Farmville Pizza.

Ms. Katie Pobanz Grissom from Farmville Pizza expressed her support for the Music on Main event.

Town Manager Hodgkins had the following comments:

• Independence Day celebration will be held on July 3^rd at 5:30 p.m. and there will be a parade and other events on the Town Commons from 6:00 p.m. until 9:30 p.m.
• Town is in storm response mode with debris cleanup continuing  and the Town allowing no charge pickup now thru June 17^th

Finance Director Amy Johnson provided the financial report for the month of May, 2019.

Closed Session

1.  Closed Session- Pursuant to NCGS 143-318.11(a)(5)- Land Acquisition

On motion by Commissioner Elks, the Board adjourned into closed session at 6:43 p.m., pursuant to G.S. 143-318.11(a)(5), to discuss possible acquisition of real property.  The motion carried unanimously.

On motion by Commissioner Moore, the Board returned into regular session at7:03 p.m.  The motion carried unanimously.

Mayor Evans asked if there were any additional changes to the agenda.

Commissioner Moore made a motion to add the following to the agenda under discussion items:

• Agenda item 7A- Land Acquisition for New Fire Station

The motion carried unanimously. 

Town Manager Hodgkins recommended the following changes to the agenda:

• Add Agenda item #12- CDBG-NR plan and policy
• Add Agenda item #13- CDBG-I plan and policy
• Add Agenda item #14- CDBG-I Funding

Commissioner Shackleford made a motion to approve the above changes to the evening’s agenda.  The motion carried unanimously. 

Public Hearing

2.  Financing Proposal for the Farmville Public Library Project and Authorization for the Filing of an Application for Approval of a Financing Agreement to the NC Local Government Commission

Town Manager Hodgkins requested adoption of a resolution authorizing the filing of the Town’s application with Local Government Commission for financing of the library project under NCGS 160A-20.

Mayor Evans declared the public hearing open at 7:11 p.m.

Todd Edwards encouraged the Board to make wise decisions and explore all options available.

There being no further comments, Mayor Evans closed the public hearing at 7:18 p.m.

Commissioner Elks stated there were some misconceptions concerning information given about the number of juvenile card holders the Town library has.  She read information received from the State Library Office that gave the accurate number of cardholders and clarified what these numbers meant.  Elks stated David Miller was a great librarian and the Town was lucky to have him.

Commissioner Dixon made a motion to adopt Resolution (2019) 1449, Authorizing the Filing of an Application for Approval of a Financing Agreement Authorized by North Carolina General Statute 106A-20.  The motion carried unanimously. 

3.  FY 2019/2020 Annual Budget Ordinance

Town Manager Hodgkins presented the FY 2019/2020 Budget Ordinance with the recommended changes that came out of the May budget workshop and requested approval.

      Mayor Evans declared the public hearing open at 7:30 p.m.

There being no further comments, Mayor Evans closed the public hearing at 7:32 p.m. 

On motion by Commissioner Shackleford, the Board approved the changes made to the budget proposal per the Board’s request from the budget workshop.  The motion carried unanimously.    

On motion by Commissioner Dixon, the Board adopted Ordinance (2019) 930, Budget Ordinance for FY 2019/2020.  The motion carried unanimously.

Items for Consent

4.  Resolution for Reimbursement of Expenses Made by the Town Prior to the Issuance of the Borrowing From Proceeds of the Borrowing in Connection to the Farmville Public Library Project

To adopt a resolution authorizing reimbursement of expenditures in connection with the design and construction of the library project once financing is in place.

5.  Approval of Minutes

     To approve the minutes from the following sessions:

• April 25, 2019 Special Session
• May 6, 2019 Regular & Closed Sessions
• May 14, 2019 Budget Workshop Session & Closed Session

6.  Approval of the Audit Contract for Year Ended June 30, 2019

To adopt the audit contact with Barrow, Parris & Davenport for audit services for fiscal year ending June 30, 2019.

7.  Approval of Sponsorship for Farmville Central High School Academic Banquet

To approve the Town Board sponsoring the Farmville Central High School Academic Banquet by providing a $200 donation.

On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:

• Adopted Resolution (2019) 1450, Resolution of the Board of Commissioners of the Town of Farmville Declaring Official Intent to Reimburse Itself from the Proceeds of a Tax Exempt Financing for Certain Expenditures Made and/or to be Made in Connection with Construction of a New Public Library
• Approved the minutes from the April 25^th special session, the May 6^th regular & closed sessions and the May 14^th budget workshop session and closed session
• Approved the audit contract with Barrow, Parris & Davenport for fiscal year ending June 30, 2019
• Approved the sponsorship of the FCHS Academic Banquet with a $200 donation

The motion carried unanimously. 

Items for Decision

7A.Land Acquisition for New Fire Station

Town Manager Hodgkins presented a contract to purchase land for the new fire station.  He explained that a deal for a land swap and acquisition of land has been worked out.  Hodgkins said the Town would acquire 2.3 acres of land, which includes the Reds TV site and a couple of acres behind it.  He said the land acquisition would be from Frank Styers and Palco Investments.  He explained that Palco Investments would receive the existing fire department property plus pay the Town a cash settlement of $75,000 which represented the difference in the value of the properties to be exchanged.  The Town would then lease back the fire department property for 3 years for $25,000/year until a new station could be designed and constructed.

Commissioner Moore made a motion that the Town approve the land exchange contract with Palco Investments and Frank Styers.  The motion carried unanimously.

Commissioner Moore briefed the audience that this idea originated between Phil Lewis and himself.  Moore explained the timeline of events and negotiations, and thanked everyone for their help.

8.  Discussion of Next Music on Main Event

Jay Johnson stated they had another successful Music on Main event and they have scheduled the next event for Tuesday, August 13, 2019 with Steve Owens and Summertime Band to perform.  Johnson further stated this would also be a back to school supply drive.

 9.  Consideration of an Agreement with May-Lew, Inc. to Lease the Building and Other Improvements Located at 3466 North Walnut Street and the Lot Immediately Adjacent Thereto on West Wilson Street (Pitt County Tax Parcels 00252 and 19356) for a Temporary Location of the Farmville Public Library

Town Manager Hodgkins requested approval of a lease agreement for use of the former depot building as a temporary library facility.

Commissioner Elks made a motion to approve the lease agreement under the conditions on the lease.  The motion carried unanimously.

 10.Consideration of Granting an Easement to Piedmont Natural Gas Company to Establish a Substation on Wallace Street Near Its Intersection With Fields Street

Planning Director Justin Oakes requested approval of a permanent easement to Piedmont Natural Gas Company from the Town on property adjacent to the existing substation to upgrade their facility.  Oakes explained this easement is a portion of the former American Elements brownfield site and totals slightly more than 11,000 square feet in size.  He also explained Piedmont is offering to pay the Town $2,800 for the easement. 

After a general discussion, Commissioner Elks made a motion to table the discussion until more information can be obtained and have the agenda item presented on the June 24, 2019 meeting.  The motion carried unanimously. 

 11.Consideration of an Agreement with Allen Family Holdings, LLC, Allen Family Farms, LLC, and Marion Allen Stowe to Lease Lands North of Oliver Murphrey Park for Proposed Recreational Use

Town Manager Hodgkins presented a proposed lease agreement to acquire land for public recreational use.  He stated the Town would like to develop this area on NC 121 north of Town and make it for recreational use.  He added some ideas for development included nature trails, disc golf and scenic overlooks.  Hodgkins stated the Town would lease the property (approx. 100 acres) for $4,000 per year for the first 5 years and $6,000 per year for the next 5 years, with an option to purchase the land outright for $150,000.

Commissioner Dixon made a motion to approve the lease agreement for the approximately 100 acres of land.  The motion carried unanimously.

12. CDBG-NR Plans & Policies

Rich Moore, from McDavid Associates, requested approval of the plans and policies- required by HUD for the CDBG-Neighborhood Revitalization grant program.

On motion by Commissioner Dixon, the Board approved the program plan and policies for the CDBG-NR grant program.  The motion carried unanimously. 

13.CDBG-I Plans & Policies

Rich Moore, from McDavid Associates, requested approval of the plans and policies- required by HUD for the CDBG-Infrastructure grant program.

On motion by Commissioner Dixon, the Board approved the program plan and policies for the CDBG-Infrastructure grant program.  The motion carried unanimously. 

14.CDBG-I Funding

Rich Moore, from McDavid Associates, requested approval and acceptance of CDBG-I grant funding.  He stated the funding for this grant would be for sewer replacement in the Basin 5 area of Farmville.

Commissioner Dixon made a motion to accept the grant offer and to adopt Resolution (2019) 1451, Resolution by the Board of Commissioners of the Town of Farmville, 2018 CDBG-Infrastructure Program.  The motion carried unanimously. 

Commissioner Dixon made a motion to approve the budget for the program by adopting the Resolution (2019) 1452, Grant Program Budget, 2018 CDBG Infrastructure Program.  The motion carried unanimously. 

Commissioner Dixon made a motion to authorize the Town Manager to procure and contract service contracts needed for the program by adopting Resolution (2019) 1453, Resolution by the Board of Commissioners of the Town of Farmville, 2018 CDBG Infrastructure Program.  The motion carried unanimously. 

Citizen comments

Mayor Evans asked for citizen comments at this time.

Commissioner Elks commented that this week had been a busy week for the Town with a shooting, animal cruelty case and a wind storm with many trees down and power lost.  She thanked all the Town employees for an amazing job.

Commissioner Elks also thanked Commissioner Moore for working out this deal for the new fire station.

Closed Session

Pursuant to NCGS 143-318.11(a)(6)- Personnel

On motion by Commissioner Dixon, the Board adjourned into closed session at 8:27 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.

On motion by Commissioner Moore, the Board returned into regular session at 9:18 p.m.  The motion carried unanimously.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 9:19 p.m.  The motion carried unanimously.