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The Farmville Board of Commissioners met in regular session on Monday, February 1, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m. 

Mayor Moore offered condolences to Officer Katie Tetterton for the recent loss of her father.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Retired Chief Donnie Greene and all other Police Officers present.

Citizen Presentations

Mayor Moore recognized Steven Hardy-Braz, who resides at 3340 North Greene Street in Farmville.

Mr. Hardy-Braz thanked the Town and everyone for their hard work restoring the natural gas during this weekend’s natural gas transmission line rupture.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• A Budget Calendar was provided in their packet this evening for information
• There was a major gas line break this weekend that caused approximately 1,500 customers to be without natural gas service in Farmville.  It was restored by mid-day Sunday (1,300 customers by Saturday evening).  The Town came together and assisted when and wherever needed.  This is another example of Farmville coming together.  Piedmont representatives commented on how nice everyone was in Farmville.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

Commissioner Smith made a motion to accept the agenda as presented.  The motion carried unanimously.

Special Presentations

1.  Presentation of Service Weapon to Retired Police Chief Donnie Greene

Interim Chief Jeffrey Spencer presented retired Police Chief Donnie Greene with his badge and a plaque honoring his service to the Town.

Greene thanked everyone and said it had been a pleasure to serve the citizens and the town.

Commissioner Elks presented Greene with his service sidearm.

2.  Presentation of Service Weapon to Retired Police Sergeant Derek Ennis

Interim Chief Jeffrey Spencer presented retired Police Sergeant Derek Ennis with his badge and a plaque honoring his service to the Town.

      Retired Police Chief Greene presented Ennis with his service sidearm.

Public Hearings

3.   Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Solar Collectors, Accessory

Code Enforcement Officer Paul Ellis requested approval of a proposed ordinance amendment to Chapter 157 of the Code of Ordinances.  He stated this amendment would bring the Code of Ordinances into compliance with current NC General Statutes regarding the use of Solar Collectors as an accessory use.

      Mayor Moore opened the public hearing at 6:50 p.m.

Steven Hardy-Braz questioned why the Town would not allow placement of solar panels on property anywhere that is best rather than restricting placement.

      Ellis stated the Planning Board was concerned with appearance in regards to placement.

There being no other comments, Mayor Moore closed the public hearing at 7:01 p.m.

Commissioner Smith made a motion to adopt Ordinance (2021) 971, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, to Add Solar Collector, Accessory.  The motion carried unanimously.

4.  Rezone Property at the Intersection of West Church Street and West Wilson Street (Parcel #57404) From Residential (R-15) to Residential- Agricultural (RA-20)

Code Enforcement Officer Paul Ellis requested approval of a proposed rezoning request to Rezone Parcel #57404 located at the corner of West Church Street and West Wilson Street from Residential (R-150) to Residential-Agricultural (RA20).

      Mayor Moore opened the public hearing at 7:02 p.m.

There being no other comments, Mayor Moore closed the public hearing at 7:04 p.m.

Commissioner Elks made a motion to approve the rezoning request by adopting Ordinance (2021) 972, Ordinance Amending Chapter 157 Zoning.  The motion carried unanimously. 

Items for Consent

5.  Approval of Minutes- January 4, 2021 (Regular Session)

     To approve the minutes from the following session(s):

• January 4, 2021 regular session

6.  Ordinance Amending the FY 2020/2021 Budget Ordinance – Devisconti Trust Fund

To adopt an ordinance amending the FY 2020/2021 Budget to transfer monies from the Devisconti Trust in to the General Fund – Library Department budget to use for the purchase of exterior trash receptacles and shelving in the new Library facility per request of Library Director David Miller.

On motion by Commissioner Elks, the Board approved/adopted the following:

• Approved the January 4, 2021 regular session minutes
• Adopted Ordinance (2021) 973, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Devisconti Trust Fund

The motion carried unanimously. 

Items for Discussion

7.  Resolution to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

Interim Chief Jeffrey Spencer requested approval from the Board to approve a resolution, per NCDOT request, to temporarily close a portion of North Main Street for the Dogwood Festival in April 2021.

Commissioner Smith made a motion to adopt Resolution (2021) 1499, A Resolution to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 23-25, 2021.  The motion carried unanimously.

8.  Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins requested approval of the final agenda for the Annual Board of Commissioners Planning Retreat. 

Commissioner Elks made a motion to approve the final agenda for the Board’s Annual Retreat.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

Steven Hardy-Braz questioned why the Retreat Agenda did not have an ADA plan for the Town’s non-compliance in regard to sidewalks.

Public Works Director Wes Thomas stated that Planning Director Justin Oakes and himself have already contracted with a firm on developing an ADA plan for the Town.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:17 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, January 4, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards and Town Clerk Amy B. Johnson.  Town Manager Hodgkins and Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m. 

Public Works Director Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Smith.

Citizen Presentations

Mayor Moore recognized Demon Barnes, who owns a business at 3832 South Main Street in Farmville.

Mr. Barnes stated he has moved his car wash business to Main Street and would like to be able to sell his cars there as well.  He asked for the Board’s consideration in regards to the current zoning issue preventing him from having his car lot.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The old HB Sugg School is now on the National Register of Historic Places

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2020.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to add:

• Agenda Item #12- Consideration of Extension of Emergency FLMA Leave for COVID Related Illness

Commissioner Elks made a motion to adopt the agenda as presented with the above addition.  The motion carried unanimously.

Proclamation- Mayor Moore

1.  Human Trafficking and Awareness Month

Mayor Moore read and presented a proclamation for Human Trafficking and Awareness Month to Pam Strickland, from Eastern Stop Human Trafficking Now.

Public Hearings

2.   Structure for Demolition- 4337 Thorne Street (Parcel #24888)

Code Enforcement Officer Paul Ellis requested approval to demolish the property located at 4337 West Thorne Street (Parcel #24888).  Ellis stated that he had sent at least four certified letters to the responsible person for this property.

      Mayor Moore opened the public hearing at 6:49 p.m.

Brenda Foreman expressed her desire to bring her mother’s property up to code and requested time to do so.

There being no other comments, Mayor Moore closed the public hearing at 7:01 p.m.

Commissioner Dixon made a motion to approve the request to demolish the building if not brought up to minimum housing standards within 90 days.  The motion carried unanimously. 

Items for Consent

3.  Approval of Minutes- November 30, 2020 (Regular Session)

     To approve the minutes from the following session(s):

• November 30, 2020 regular session

4.  Ordinance Amending the FY 2020/2021 Budget Ordinance – Police Donation

To adopt an ordinance amending the FY 2020/2021 to adjust revenue and expenditure accounts for the receipt of a $5,000 donation from the Tabitha DeVisconti Trust given to the Police Department.

5.  Ordinance Amending the FY 2020/2021 Budget Ordinance – Electric Surplus Sale

To adopt an ordinance amending the FY 2020/2021 to adjust revenue and expenditure accounts for the receipt of funds in the amount of $20,720.80 from the sale of copper to the NC Salvage Company.

6.  Appointment of Fire Chief for 2021

     To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

7.  Appointment of Planning Board Member – Tammy Matis

To adopt a resolution appointing Tammy Matis to serve as a member on the Planning and Zoning Board.

On motion by Commissioner Smith, the Board approved/adopted the following:

• Approved the November 30, 2020 regular session minutes
• Adopted Ordinance (2021) 969, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Police
• Adopted Ordinance (2021) 970, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Electric
• Approved Appointment of Tommy Brady as Fire Chief
• Adopted Resolution (2021) 1498, Appointing Advisory Board Member- Farmville Planning Board- Tammy Matis

The motion carried unanimously. 

Items for Discussion

8.  Proposed Presentation of Service Weapons to Retired Police Chief Donnie Greene and Retired Sergeant Derek Ennis at the February Meeting

Interim Chief Jeffrey Spencer requested approval from the Board to present retired Chief Donnie Greene and retired Sergeant Derek Ennis their service weapons at the February Board meeting. 

On motion by Commissioner Smith, the Board approved the Presentation of Sidearms at the February meeting.  The motion carried unanimously. 

9.  Consideration of Extending the Temporary Moratorium on New Annual or One-Time Food Truck Permits

Planning Director Justin Oakes requested an extension for an additional 3 months on the temporary moratorium on new annual or one-time food truck permits.  Oakes stated the grace period of existing permits expired on December 31^st.

After a general discussion, Commissioner Dixon made a motion to extend the 90-day moratorium on new annual and one-time food truck permits.  The motion carried 4 to 1, with Commissioners Dixon, Hobbs, Smith and Shackleford voting in the affirmative and Commissioner Elks voting in the negative.

10. Appointment of Voting Delegate for NCLM Biennial Legislative and Policy Goals

Town Manager Hodgkins requested for the Board to designate a voting delegate to vote on NCLM legislative priorities for FY 2021-2022.

Commissioner Dixon made a motion to designate Commissioner Alma Hobbs as the voting delegate for the NCLM Biennium Policy Goals.  The motion carried unanimously. 

11. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins provided the Board with a draft agenda for the Annual Board of Commissioners Planning Retreat.

Mayor Moore asked for a 3-minute presentation from all the Town advisory boards to give a 6-month report on accomplishments along with future plans.

12. Consideration of Extension of Emergency FLMA Leave for COVID Related Illness

Town Manager Hodgkins stated the Emergency FLMA leave for COVID related illness expired on December 31^st of this year, which gave employees up to 80 hours of sick leave.  He requested approval from the Town to extend this leave availability to employees who need it through March 31, 2021.

Commissioner Elks made a motion to extend the Emergency FLMA leave for COVID related illness under the Cares Act until March 31, 2021.  The motion carried unanimously. 

Commissioner Elks made a motion to make the extension retroactive to January 1, 2021.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Commissioner Elks thanked Wes Thomas and his department for cleaning up the town for the holidays.  She added that everything looked good for the Home For The Holidays event and thanked all the Town employees for keeping everything running smoothly. 

Mayor Moore noted that Farmville will be 150 years old in 2022 and that we would need ideas for a special event and suggestions on people who would be willing to serve on a planning committee.  He also asked all Town employees to please wear their masks when entering Town Hall.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:56 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 30, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Pro-Tempore Bert Smith presiding.  Present for the meeting were Commissioners Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Mayor John Moore and Commissioner Alma Hobbs attended by phone.

Mayor Pro-Tempore Smith called the meeting to order at 6:30 p.m. 

Code Enforcement Director Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Elks.

Citizen Presentations

Mayor Pro-Tempore Smith recognized Steven Hardy-Braz, a Farmville citizen. 

Mr. Hardy-Braz asked the Board to consider, at the upcoming retreat, putting the transition plan in place that was required 30 years ago by the American Disabilities Act.

Town Manager’s Comments

Town Manager Hodgkins made the following comments to the Board:

• Pitt County Health Dept flu shot clinic to be held on December 9^th from 10 am until 2 pm at the Farmville Community Center
• Introduced new Recreation Director Diane White who started work on November 30.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November, 2020.

Changes/Additions/Deletions to Agenda

Mayor Pro-Tempore Smith asked if there were any additional changes to the agenda.

Commissioner Dixon made a motion to adopt the agenda as presented.  The motion carried unanimously.

Public Hearings

1.   Ordinance to Amend Chapter 157 of the Code of Ordinances to Amend the Official Zoning Map to Rezone Property on the East Side of Wilson Street being all of  Parcels #77836, #77383, #77384, and #77385

Planning Director Justin Oakes stated the public hearing is being held on a proposed ordinance amendment to Chapter 157 of the Code of Ordinances of the Town of Farmville.  Oakes further stated the parcels are currently zoned Residential-Agricultural, which allows Single-Family residences, but requires a minimum lot size of 20,000 square feet.  Oaks said the applicant is seeking to rezone the property to Residential (R-8), which also allows Single-Family as a permitted use by right, on lots of at least 8,000 square feet.  In closing, Oakes stated the request is being made to bring currently proposed residential lots into compliance for the development of Phase 1 of the proposed Dalton’s Cove Subdivision.  He added this request comes with a favorable recommendation from the Planning Board.

      Mayor Pro-Tempore Smith opened the public hearing at 6:42 p.m.

Catheryn Cotton, from 3421 East Wilson Street, asked whether the plan for the subdivision is Single-Family or Multi-Family, whether something is going to be done to address the drainage issues, and what is the development plan for the area.

Oakes stated that R-8 allows for Single-Family as a permitted use.  He said there has been a retention pond installed to address the drainage issues.  In regards to construction plans, Oakes stated they would be beginning with the utility infrastructure, with the final plat approval to be in early 2021 and then the builders can move forward with construction of houses.  Oakes further stated that Phase 1 has a plan of 13 single-family houses to be built.

There being no other comments, Mayor Pro-Tempore Smith closed the public hearing at 6:47 p.m.

Commissioner Dixon stated he needed more information and would like to see a copy of the map for the subdivision.

Commissioner Elks made a motion to table until Justin has the additional maps later in the meeting.  The motion carried unanimously. 

Items for Discussion

2.  Ordinance Amending the FY 2020/2021 Budget Ordinance- Police Grants

Major Spencer requested adoption of an ordinance amending the FY 2020/2021 Budget Ordinance in order to place funds received from two Animal Control grants back into the Police Department budget.

Commissioner Elks made a motion to adopt Ordinance (2020) 966, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Police.  The motion carried unanimously. 

3.   Ordinance Amending the FY 2020/2021 Budget Ordinance – State Fire Grant

Finance Director Johnson requested adoption of an ordinance amending the FY 2020/2021 Budget Ordinance to place funds received from the NC Department of Insurance for a State Grant received for the Fire Department back into the Fire Department budget to offset expenditures made.

Commissioner Elks made a motion to adopt Ordinance (2020) 967, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Fire.  The motion carried unanimously. 

4.  Appointment of Library Advisory Board – Alma Hobbs

Town Manager Hodgkins requested adoption of a Resolution Appointing Commissioner Alma Hobbs to serve a three-year term on the Library Advisory Board.

Commissioner Dixon made a motion to adopt Resolution (2020) 1497, Appointing a Member to the Library Advisory Board – Alma Hobbs.  The motion carried unanimously. 

5.  Cemetery Fee Schedule Revision

Public Works Director Wes Thomas presented the current cemetery plot purchase rates.  He stated many people bypass our out of town rates by having a family member who lives in town to purchase plots at the lesser rate for them and then transfer the deed to the out of town family member.  Thomas added that this causes additional work for Town staff and penalizes people who are honest about who is truly buying the plot.  Thomas suggested charging a fee of $600 per plot for everyone without regard for where the buyer lives.

After a general discussion, Commissioner Dixon made a motion to maintain the $400 per plot fee for in town people, to charge $600 per plot fee for out of town people and to charge a $200 transfer fee.  The motion carried unanimously.   

6.  Board of Commissioners Annual Retreat

Town Manager Hodgkins asked the Board to schedule their annual retreat which has traditionally been around the end of February. 

On motion by Commissioner Elks, the Board approved the 2021 retreat to be held on Monday, February 22^nd and Tuesday, February 23^rd.  The motion carried unanimously. 

1.  Public Hearing on Chapter 157 Amendment- Continued

     Planning Director Oakes presented subdivision maps to the Board for clarification.

Commissioner Dixon made a motion to approve the zoning change request and adopted Ordinance (2020) 968, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Information only

Town Manager Hodgkins recognized the following employees for their years of service milestones:

• Jennie Beaman, Finance                     5 years
• Cindy Stelck, Finance                         5 years
• Bret Canuette, Police                          5 years
• Daniel Hawkins, Police                      5 years
• Melissa Pierce, Police                         5 years
• Chris Stokes, Recreation                  10 years
• Doug Brann, Electric                        15 years

Citizen comments

Mayor Pro-Tempore Smith asked for citizen comments at this time.

There were no citizen comments.

Commissioner Elks reminded everyone about the “Home for the Holidays” to be held on Sunday, December 13^th, where you can ride around and look at the houses decorated for Christmas.  She said to let her know and she will email you the map for the houses participating.

Commissioner Elks mentioned the donation letter from the Farmville Rescue and asked for everyone to donate if you can.

Commissioner Elks recognized Chief Donnie Greene who is retiring as of December 30^th with 30 years of service.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 7:52 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 2, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m. 

Public Works Director Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Elks.

Citizen Presentations

Mayor Moore recognized Sallie Eason, who resides at 3682 Hillcrest Drive in Farmville.

Mrs. Eason expressed her concern over the “cat colony” located at the Rescue building.  She stated she knows they are beneficial to the Rescue Squad because they help to control the rat population and she and a group in citizens would like permission from the Town Board to personally pay to neuter 15 of the cats and then return them back to the Rescue building area.

Mayor Moore recognized Ricky Smith, who resides at 9058 West Marlboro Road in Farmville.

Mr. Smith stated there is a right-of-way in front of his house and with the recent gas and water projects, holes have been dug but never fixed back completely right so he has issues even cutting his grass.

Town Manager’s Comments

Town Manager Hodgkins made the following comments to the Board:

• Town’s early voting site at the Community Center was successful
• The Health Department conducted COVID-19 testing at the Community Center and it was also successful.  The Health Director has expressed interest in having a free flu shot clinic there as well.
• The Town will be picking up loose leaves at curbside for free during the month of November.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October, 2020.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commission Elks made a motion to add Agenda Item #7- Cat Colony- Rescue Building to the evening’s agenda.  The motion carried unanimously. 

Commissioner Smith made a motion to add Agenda Item #8- December Town Board Meeting Date Change to the evening’s agenda.  The motion carried unanimously. 

Commissioner Elks made a motion to adopt the agenda as presented with the above approved changes.  The motion carried unanimously.

Public Hearings

1.  Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Solar Collectors as a Permitted Use in the RA-20 Zoning District

Planning Director Justin Oakes stated the public hearing is being held on a proposed ordinance amendment to Chapter 157 of the Code of Ordinances of the Town of Farmville.  Oakes further stated this amendment would bring the Code of Ordinances into compliance with current North Carolina General Statutes regarding the use of Solar Collectors as an accessory use.

      Mayor Moore opened the public hearing at 6:56 p.m.

      There being no comments, Mayor Moore closed the public hearing at 6:57 p.m.

      Commissioner Dixon asked for action to be delayed this evening.

Commissioner Smith made a motion to table this agenda item until the January 2021 Town Board meeting.  The motion carried unanimously. 

2.  2018 CDBG-NR Program Amendment

Mike Barnette, from McDavid Associates, stated the Town received funds to add ADA compliant restrooms to the Arts Council Annex to service the theater.  Barnette requested a program amendment to allow the interior surfaces in a previously unfinished area of the Annex to be finished and to add minimal lighting and hanging facilities to allow for displays in the finished area.  He stated one of the houses in the original program has requested to be removed from the program which will make funds available for this additional activity.

     Mayor Moore opened the public hearing at 7:00 p.m.

     There being no comments, Mayor Moore closed the public hearing at 7:01 p.m.

Commissioner Dixon made a motion to authorize submission of the program amendment and to authorize the Mayor to approve the minutes of the Public Hearing when prepared by the Clerk.  The motion carried unanimously. 

3.  2018 CDBG-I Program Amendment

Mike Barnette, from McDavid Associates, stated the Town had received bids for the 2018 CDBG-I Program – Basin 5 Sanitary Sewer Improvements to replace sewer collection lines.  Due to the bid coming in under budget, Barnette stated the State has recommended that the Town add additional activities to the program to utilize these excess funds in addition to any unanticipated underruns during construction.  He suggested expanding the existing project area to include additional sewer collection replacement on Moore Street, Barrett Street and Pittman Alley.

     Mayor Moore opened the public hearing at 7:02 p.m.

     There being no comments, Mayor Moore closed the public hearing at 7:03 p.m.

Commissioner Elks made a motion to authorize submission of the program amendment and to authorize the Mayor to approve the minutes of the Public Hearing when prepared by the Clerk.  The motion carried unanimously. 

Items for Discussion

4.  Approval of Minutes

     To approve the minutes from the following session(s):

• October 5, 2020 regular session

Commissioner Elks made a motion to approve the October 5, 2020 regular session minutes.  The motion carried unanimously. 

5.  Re-Appointment of Tree and Community Appearance Board Member- Larry King

Town Manager Hodgkins requested adoption of a resolution to re-appoint Larry King to the Tree and Community Appearance Board.

Commissioner Hobbs made a motion to adopt Resolution (2020) 1495, Appointing a Member to the Tree and Community Appearance Committee – Larry King.  The motion carried unanimously. 

6.   Re-Appointment of Tree and Community Appearance Board Member- LaRue King

Town Manager Hodgkins requested adoption of a resolution to re-appoint LaRue King to the Tree and Community Appearance Board.

Commissioner Smith made a motion to adopt Resolution (2020) 1496, Appointing a Member to the Tree and Community Appearance Committee – LaRue King.  The motion carried unanimously. 

7.  Cat Colony- Rescue Building

Commissioner Elks thanked Sallie Eason and the other citizens in her group for caring about the cats and being willing to help.

Commissioner Elks made a motion to allow the colony of cats and kittens to be picked up by the rescuer to be altered and then re-released back to the area from where they were picked up.  The motion carried unanimously. 

8.  December Town Board Meeting Date Change

Town Manager Hodgkins stated the Fire Department has not decided whether or not they will be having their annual Christmas party yet but if they do, it is always held on the first Monday in December.  He suggested changing the December Board meeting date to Monday, November 30, 2020 at 6:30 p.m.

Commissioner Smith made a motion to change the December Town Board meeting date to Monday, November 30, 2020.  The motion carried unanimously. 

The Farmville Board of Commissioners met in regular session on Monday, October 5, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding.  Present for the meeting were Commissioners Brenda Elks, Jamin Dixon and David Shackleford; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs and Bert Smith attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m. 

Citizen Presentations

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Dixon.

Mayor Moore recognized AC Salaam, a Farmville citizen.

Ms. Salaam announced the recent death of Laura Ann King Willoughby, a long time citizen of Farmville.

Town Manager’s Comments

Town Manager Hodgkins made the following comments to the Board:

• Town has recently converted to Greenville Utilities water so you may see a little discoloration during this time.
• Several events have been cancelled due to COVID-19 including:  Hometown Halloween, Taste of Farmville, Farmville’s Annual Tree Lighting Ceremony and the Farmville Christmas Parade
• Farmville should receive an initial CARES act payment from Pitt County soon and it should be around $68,000.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September, 2020.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.  There were no changes.

Commissioner Smith made a motion to adopt the agenda as presented.  The motion carried unanimously.

Items for Consent

1.  Approval of Minutes- August 31, 2020 regular session

     To approve the minutes from the following session(s):

• August 31, 2020 regular session

2.  Ordinance Amending the FY 2020/2021 Budget Ordinance- Library LSTA Grant

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to account for the receipt of $17,588 in LSTA grant funds for the Library.  This amendment will offset expenditures made due to grant monies received.

3.  Ordinance Amending the FY 2020/2021 Budget Ordinance- Library Trust Fund

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to transfer monies received from the DeVisconti Trust Fund into the General Fund – Library Department budget to use for the purchase of a Self-Checkout Station in the new Library building.

On motion by Commissioner Elks, the Board approved/adopted the following:

• Approved the August 31, 2020 regular session minutes
• Adopted Ordinance (2020) 964, An Ordinance Amending the FY 2020/2021 Budget Ordinance- Library LSTA grant
• Adopted Ordinance (2020) 965, An Ordinance Amending the FY 2020/2021 Budget Ordinance- DeVisconti Trust Fund

The motion carried unanimously. 

Items for Decision

4.  Appointment of Recreation Advisory Board Member- Joe Pickett

Town Manager Hodgkins requested the appointment of Joe Pickett to the Recreation Advisory Board.

Commissioner Shackleford made a motion to adopt Resolution (2020) 1494, Appointing a Member to the Recreation Advisory Board- Joe Pickett.  The motion carried unanimously. 

5.  Consideration of Design Services Contract for the New Fire Department Headquarters Facility

Town Manager Hodgkins stated on August 31, 2020, the Board of Commissioners voted to retain the services of Davis Kane Architects of Raleigh, NC to provide design services related to construction of the new Farmville Fire Department Headquarters.  Hodgkins presented a proposal from Davis Kane outlining a project description, scope of services, an anticipated schedule and a proposed fee arrangement.  He asked for approval of this proposal.

Hodgkins introduced Jimmy Edwards, from Davis Kane, who will be the architect for the project.

Mr. Edwards expressed his excitement to be able to do this project since Farmville is special to him due to his childhood experiences in the area.

Commissioner Elks made a motion to accept the proposal.  The motion carried unanimously. 

6.  Consideration of Imposing a Temporary Moratorium on New Annual or One-Time Food Truck Permits

Planning Director Justin Oakes stated that due to recent concerns over the Town’s current Food Truck Regulations, it is recommended that a moratorium be placed on the issuance of any new annual or one-time Food Truck Permits.  Oakes explained this would allow Town staff an opportunity to review our current regulations and develop alternatives that may best address the concerns that have been raised. 

On motion by Commissioner Dixon, the Board issued a moratorium on new annual or one-time Food Truck Permits for 3 months.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:04 p.m.  The motion carried unanimously.