The Farmville Board of Commissioners met in regular session on Monday, August 3, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding. Present for the meeting were Commissioners Brenda Elks, Jamin Dixon, Alma Hobbs, David Shackleford, and Bert Smith; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Moore called the meeting to order at 6:30 p.m.
Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag lead by Commissioner Elks.
Mayor Moore stated there were no citizen presentations at this time.
Town Manager’s Comments
Town Manager Hodgkins had the following comments:
- Hurricane preparations from all departments are underway. Pitt County has decided not to open their shelters at this time.
- Executive Order #124 expired on July 29th and all utility customers owing past due balances will be placed on a 6-month repayment schedule.
- Twenty-five percent of the CARES Act money that Pitt County receives will go to the towns and be distributed based on population rather than need pending County Commissioner approval. If that becomes the approved method of distribution, then the Town of Farmville will receive approximately $67,527 where we originally asked for approximately for $94,000.
- The recent relocation of the DMV Office has made office life less disruptive and has been good for employee morale.
Finance Director Amy Johnson provided the financial report for the month of June, 2020.
Changes/Additions/Deletions to Agenda
Mayor Moore asked if there were any additional changes to the agenda. There were no changes.
Commissioner Elks made a motion to adopt the agenda as presented. The motion carried unanimously.
Items for Consent
1. Approval of Minutes
To approve the minutes from the following sessions:
- June 29, 2020 Regular Session
- June 29, 20209 Closed Session
2. Recodification of Ordinance Regulating the Operation of Golf Carts on Public Streets and Roads
To approve the recodification of the Ordinance Regulating the Operation of Golf Carts on Public Streets and Roads as Chapter 76 under Traffic Code.
On motion by Commissioner Hobbs,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the June 29th regular & closed sessions
- Approved the recodification of the Ordinance Regulating the Operation of Golf Carts on Public Streets and Roads as Chapter 76 under Traffic Code
The motion carried unanimously.
Items for Decision
3. Consideration of Amending Chapter 75: Parking Schedules of the Town of Farmville Code of Ordinances to Provide for Fifteen Minute Timed Parking and an Additional Handicap Parking Spaces in a Portion of R.L. Davis Lane
Major Jeffrey Spencer presented a recommendation for the addition of three (3) timed, 15 – minute parking spaces and one (1) handicap parking space, in a portion of RL Davis Lane. Spencer explained that there have been several new businesses in this area and they have back entrances, and this would benefit them.
Commissioner Elks made a motion to adopt Ordinance (2020) 961, Ordinance Amending Chapter 75: Parking Schedules. The motion carried unanimously.
4. Consideration of a One – Time Grant of Additional Vacation Leave Hours to All Full Time Town Employees
Town Manager Hodgkins stated that Mayor Moore has asked that the Board of Commissioners consider granting each full-time Town employee an additional eight (8) hours of vacation time on a one-time non-recurring basis, effective immediately in recognition of the staff’s work during the Coronavirus pandemic.
Commissioner Elks made a motion to approve the eight (8) hours of additional vacation time to all full-time Town employees. The motion carried unanimously.
5. Award of Contract for Construction of Basin 5 Sanitary Sewer Improvements in South Farmville
Rich Moore, with McDavid Associates, recommended award of a contract to Jones and Smith Contractors, LLC for their low bid of $969,365. Moore stated that the construction work to replace aged sewer collection lines in a defined Basin 5 area is the result of a $1,625,000 grant received from the Division of Water Infrastructure. Moore requested adoption of a Resolution Amending the Capital Project Budget Ordinance.
On motion by Commissioner Shackleford, the Board adopted Resolution (2020) 1493, Resolution Awarding Construction Contract and Amending Capital Project Budget Ordinance, 2018 CDBG Infrastructure Sewer Project 18-I-3044. The motion carried unanimously.
6. Special Reports from Department Heads on Departmental Activities and Accomplishments
The following Department Heads presented a report to the Board on activities and accomplishments in their respective departments:
- Finance – Amy Johnson
- Police – Jeffrey Spencer
- IT – Brian Spehar
- Planning – Justin Oakes
- Code Enforcement – Paul Ellis
- Public Works – Wes Thomas
- Parks and Recreation – Isaiah Lubben
- Library – David Miller
- Utilities – Brian Shackelford
Mayor Moore asked for citizen comments at this time.
AA Salaam made a suggestion for the Police Department to require that make people identify themselves when they register complaints.
On motion by Commissioner Smith, the meeting was adjourned at 7:55 p.m. The motion carried unanimously.