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The Farmville Board of Commissioners met in regular session on Monday, February 3, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding.  Present for the meeting were Commissioners Jamin Dixon, Brenda Elks, Alma Hobbs, David Shackleford and Bert Smith; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m. 

Dr. Rick Bailey from the First Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag lead by Parker Church, who is working on his Eagle Scout.

Citizen Presentations

Mayor Moore recognized Bobby Joyner, a Farmville citizen.

Mr. Joyner stated the HB Sugg Charitable Organization was honoring Black history month on February 20-22, 2020.  He invited everyone to come out on Thursday, February 20^th for “untold stories” in Farmville’s history.  Mr. Joyner stated one of his classmate’s would be present to talk about his invention of an item that all households use today.  Mr. Joyner also mentioned the Friday night street dance featuring Motown music.  Mr. Joyner also stated he started a mentoring program and has already helped 2 people get jobs at Mestek.  He asked if anyone knew of any available jobs to please let him know so he can continue to mentor and help these people.

Mayor Moore recognized AC Saleem, a Farmville citizen.

Ms. Saleem spoke of some moments that stood out to her in honor of Black history month and spoke of displacement.

Mayor Moore recognized Jay Morris, a Farmville citizen.

Mr. Morris expressed his apologies to Town Manager Hodgkins for a recent Facebook comment regarding the placement of the future fire station.  He explained that he chose his house for the golf course practice green being behind the house and stated how he and his son enjoy it.  Mr. Morris expressed his displeasure with the new fire station being located right in his backyard and how he wished there was another place for it to located, and how he wished someone had spoken to him about it.

Commissioner Elks explained the process of the new fire station placement decision and how the Board tried so hard to make another piece of land work.  She expressed how upset it made her to know he was upset.  Elks said she had spoken to Mr. Morris’s wife and thought everything was okay.  She further explained how the fire siren would remain where it is and will not be place on the new fire station building so the sound will not be so loud at his house.

Mr. Morris stated his understanding was the Fire Department had no choice but to accept the location because they were worried if they did not, they would not get to build a new station. 

Commissioner Moore explained the Fire department had to move and for every Board of Commissioners closed session meeting, the Fire Chief Tommy Brady, John Baker and Buzzy Wells were also in attendance to provide their input.  Moore further explained the Fire Department made this decision to move forward with the current location.  Commissioner Moore stated the fire siren would not be re-located and the fire trucks will not turn their sound on coming out of the station out of respect for the residents nearby.

Morris expressed his concern over the estimated cost of the new fire station.  He also asked why the Town sold the fire station and is paying rent when they could have waited until the building is built and then sell the old station.

Town Manager Hodgkins stated that no architect has been hired yet, and there has been no cost even discussed regarding the project.  He also stated that the fire station has not been sold yet and the Town is not paying rent yet either.

Town Manager Hodgkins had the following comments:

• FY 2020/2021 Budget Calendar has been given in your packet for your information
• Library Director David Miller was unable to attend the meeting this evening, but has given a written report to update the Board of the Library project.
• The Town has participated the past couple of years in the Downeast Outdoor Sculpture Program.  They are set to bring another sculpture later this month to change out the existing one.

Finance Director Amy Johnson provided the financial report for the month of January, 2020.

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager stated there are no changes to the evening’s agenda.

On motion by Commissioner Elks, the Board approved the evening’s agenda.  The motion carried unanimously.    

Public Hearings

1.   Structure for Demolition- 3714 Cameron Street (Parcel #05805)

Code Enforcement Director Paul Ellis presented a request to demolish the structure located on 3714 Cameron Street, parcel #05805.

      Mayor Moore declared the public hearing open at 7:06 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 7:07 p.m.

On motion by Commissioner Dixon, the Board adopted Ordinance (2020) 947, An Ordinance Directing the Building Official to Demolish the Property Herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that the Same may not be Occupied Until Demolished.  The motion carried unanimously. 

2.  Amend the Extra-Territorial Jurisdiction (ETJ) Boundary to Include All of Parcel #03260 Located on Stantonsburg Road

Planning Director Justin Oakes presented a proposed request to amend the Extra-Territorial Jurisdiction Boundary to include all of Parcel 03260, located on Stantonsburg Road, as well as assign the zoning classification of Light Industrial (LID) to this property.

      Mayor Moore declared the public hearing open at 7:09 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 7:10 p.m.

Commissioner Smith made a motion to amend the Extra- Territorial Jurisdiction Boundary to include all of Parcel 03260.  The motion carried unanimously. 

Commissioner Dixon made a motion to assign the zoning classification of Light Industrial (LID) to Parcel 03260.  The motion carried unanimously. 

With both motions, the Board adopted Ordinance (2020) 948, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map and Extra-Territorial Jurisdiction of the Town of Farmville. 

Items for Consent

3.  Approval of Minutes

     To approve the minutes from the following session:

• January 6, 2020 Regular Session

4.  Adoption of Ordinance Amending FY 2019-2020 Budget- Fire Department

To adopt an ordinance amending the FY 2019-2020 Budget to place grant funds received, from the NC Department of Insurance for a State Fire Grant, into the Fire-Capital Outlay-Equipment expense account to offset grant-approved expenditures made.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the January 6, 2020 regular session minutes
• Adopted Ordinance (2020) 949, An Ordinance Amending the FY 2019-2020 Budget Ordinance.  The motion carried unanimously. 

Items for Decision

5.  Presentation of Audit Report for FY 2018/2019

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2019.

The Board approved the audit report.

6.  Presentation on Pitt County Creek and Waterway Debris Removal Project- P.J. Andrews, Pitt County Soil and Water Conservation

P.J. Andrews, a representative from Pitt County Soil and Water Conservation, made a presentation to the Board on the Contentnea Creek Cleak0Up Project.  Andrews explained Pitt County received a grant in 2018, to remove debris along the full length of Contentnea Creek, beginning at the Neuse Rive and ending in the Farmville area (later expanded into the Middle Swamp area).  He stated the project’s purpose was to alleviate flooding in the area and after over a year of work, the project is almost finished.

7.  Resolution Recognizing Pitt County Planning Department as Reviewing Agency for Zoning Compliance for Cell Tower on Pitt County Tax Parcel 03260, Located Within the Extra-Territorial Jurisdiction of the Town of Farmville

Planning Director Justin Oakes requested adoption of a resolution recognizing the Pitt County Planning Department as the reviewing agency for Zoning Compliance and Farmville Planning and Inspections Department as the reviewing agency for Building and Site Plan Review and Inspections for a proposed Cell Tower on Pitt County Tax Parcel 03260, located within the Extra-Territorial Jurisdiction (ETJ) of the Town of Farmville.

Oakes stated the USCOC of Greater North Carolina, LLC submitted an application to Pitt County for a Zoning Permit for a Cell Tower, to be placed on Parcel 03260, prior to the property being brought into Farmville’s ETJ.  Oakes further stated the Pitt County Planning Department and the Town of Farmville Planning Department have agreed that Pitt County will retain jurisdiction for zoning as to the application submitted by USCOC and Pitt County will be responsible for the Zoning Application Review, and the Town of Farmville will be responsible for the Building and Site Plan Review and Inspections, and any subsequent zoning enforcement for the proposed Cell Tower.

On motion by Commissioner Dixon, the Board endorsed Resolution (2020) 1476, Resolution Recognizing Pitt County Planning Department as Reviewing Agency for Zoning Compliance for Cell Tower on Pitt County Tax Parcel 03260, Located Within the Extra-Territorial Jurisdiction of the Town of Farmville.  The motion carried unanimously. 

8.  Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented the final agenda for the Annual Board of Commissioners Retreat in February.  He asked for approval.

On motion by Commissioner Hobbs, the Board approved the final agenda for the Annual Board of Commissioners Planning Retreat.  The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for citizen comments.

There were no comments.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 7:48 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, January 6, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding.  Present for the meeting were Commissioners Jamin Dixon, Brenda Elks, Alma Hobbs, David Shackleford and Bert Smith; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m. 

Reverend Cedric Frisbee from the Saint John Freewill Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag lead by Eagle Scout Colt Jordan.

Special Presentation

Mayor Moore recognized Senator Don Davis.

Senator Don Davis recognized former Mayor Robert Evans. He stated Evans has set the bar high by his service to the community, by having put his heart and soul in everything he did.  Davis coined Evans as “Mr. Farmville” for his legacy in this community.

Senator Davis, along with Mayor John Moore, former NC Representative Edith Warren, and Representative Kandie Smith, presented the “Order of the Long Leaf Pine” to former Mayor Robert L. Evans for his extraordinary service to the Town of Farmville.  Edith Warren presented Evans with the official pin.

Evans thanked all the citizens of Farmville and his family for all the years of support.

Citizen Presentations

Mayor Moore recognized AC Salaam, a Farmville citizen.

Ms. AC Salaam recognized Delores Artis Cowan, who is 82 years old today, is an HB Sugg School Alumni and is the Valedictorian of the Class of 1956.

Ms. AC Salaam stated she appreciated the videoing of the monthly Board meetings so the “shut-ins” can see them.  She expressed the desire for the Town to video all Town public meetings, including the many committee meetings.

Town Manager Hodgkins had the following comments:

• Pitt County Soil and Water Conservation Service leading a project to clear debris out of our waterways, which will make the water flow better and minimize flooding.  They have been working their way upstream and it has taken some time to get to Farmville due to large amounts of debris.  They are current working off of Highway 121 north near the bridge.  PJ Andrews, from Pitt County Soil and Water Conservation will be making a presentation to the Board of Commissioners in February.

Finance Director Amy Johnson provided the financial report for the month of December, 2019.

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager stated there are no changes to the evening’s agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda.  The motion carried unanimously.    

Proclamation- Mayor Moore

1.  Human Trafficking and Awareness Month

Mayor Moore presented Melinda Sampson, from the Pitt County Coalition Against Human Trafficking, with a proclamation declaring January, 2020 as Human Trafficking and Prevention Awareness Month in Farmville.

Public Hearings

2.  Zoning Text Amendment to Add Accounting/Tax Preparation as a Special Use in the R-5 Zoning District

Planning Director Justin Oakes presented a proposed ordinance amendment to Chapter 157 of the Code of Ordinances of the Town of Farmville.  Oakes stated this amendment would add Accounting/Tax Preparation Offices as a Special Exception in the R-5 Zoning District, only if the structure can’t be used for residential purposes. 

      Mayor Moore declared the public hearing open at 6:57 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 6:58 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2020) 945, Ordinance Amending Chapter 157 Zoning Ordinance, of the Town of Farmville.  The motion carried unanimously. 

3.  Code of Ordinances Amendment to Reduce the Number of Planning Board/Board of Adjustment Members

Planning Director Oakes presented a proposed ordinance amendment to Chapter 31 of the Code of Ordinances of the Town of Farmville.  Oakes stated this amendment would reduce the number of Planning Board members from 9 to 7, with amendments to the maximum and minimum number of In-Town and ETJ Seats allowed on the Board at any one time.

      Mayor Moore declared the public hearing open at 7:00 p.m.

      There being no further comments, Mayor Moore closed the public hearing at 7:01 p.m.

Commissioner Smith made a motion to adopt Ordinance (2020) 946, Ordinance Amending Chapter 31, Planning Board of the Town of Farmville.  The motion carried unanimously. 

Items for Consent

4.  Approval of Minutes

     To approve the minutes from the following session:

• December 3, 2019 Regular Session

5.  Appointment of Fire Chief for 2020

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

6.  Appointment of Commissioner Alma Hobbs as the Board of Commissioners Liaison to the Library Advisory Board

To appoint Alma Hobbs as the Board of Commissioners Liaison to the Library Advisory Board.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the December 3, 2019 regular session minutes
• Approved the appointment of Tommy Brady as Fire Chief for another one-year term
• Appointed Alma Hobbs as the Board of Commissioners Liaison to the Library Advisory Board

The motion carried unanimously. 

Items for Decision

7.  Report on Farmville Public Library Project

Library Director David Miller provided the Board with an update on the construction progress of the new Library.  He stated construction activities during December 2019 included the completion of the elevator’s foundation, completion of the masonry foundation, completion of the column/ribbon footers, completion of the under slab plumbing, and 50% completion of the stairwell/elevator masonry shaft.

Miller continued his update by stating plans to relocate to the temporary facility at the old depot should be happening in early January 2020.  Miller stated that once they are moved into the former depot building, the Library will operate there until the new facility is completed, which is estimated to be 2021.

8.  Request from Farmville Senior Council for Additional Funding

Cathy Holmes, a representative from the Farmville Senior Council, asked the Town Board for an additional contribution of $2,000 due to wanting to continue to help elderly residents with unmet transportation needs.  She stated that the Council has been successful with a few fundraisers, but are still falling short of the budget needs for the year.

Commissioner Hobbs made a motion to give the Farmville Senior Council an additional contribution of $2,000.  The motion carried unanimously. 

9.  Change Order #4 – Bonnie’s Alley Project

Rich Moore, from McDavid Associates, presented Change Order #4 due to requests from two local businesses.  Moore explained that Doug Henry has requested his deteriorating asphalt be replaced with concrete.  He stated the cost is $6,600 and Doug agreed to pay for this cost.  Moore further explained that McDavid and Associates has requested installation of new valley gutter within the middle of the existing parking lot to improve drainage and for resurfacing of the lot.  He stated that the cost is $40,000 and McDavid agreed to pay for this cost.  Moore explained this change order only makes this work a part of the project but both businesses are covering the cost in full.

Commissioner Elks made a motion to approve Change Order #4 and adopted Resolution (2020) 1475, Amending Capital Project Budget Ordinance Approving Change Order No. 4 for Contract No. 1 Water and Sanitary Sewer Improvements, Bonnie’s Alley.  The motion carried unanimously. 

10. Report on Fire Department Headquarters Project

Town Manager Hodgkins reported the Town has received responses from six architectural firms that are interested in providing planning and design services for the new fire station.  He recommended forming an interview committee and for it to be comprised of the Town Manager David Hodgkins, Fire Chief Tommy Brady, Commissioner Bert Smith, Assistant Chief Buzzy Wells, Rural Board Representative Tommy Brady, Sr., and Charles Tripp from NC Emergency Management.  Hodgkins stated the committee would evaluate the proposals and invite firms to make presentations outlining their qualifications and design philosophy to meet the needs of the Town.

Commissioner Shackleford made a motion to approve the interview committee and the architectural firm selection process discussed.  The motion carried unanimously.

11. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented a draft agenda for the upcoming Board of Commissioners Retreat.  He asked for any needed changes or additions.

Mayor Moore asked Town Manager Hodgkins to invite Connie Corey to the retreat so she can provide the Town with a residential market update.

Citizen Comments

Mayor Moore asked for citizen comments.

There were no comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:22 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Tuesday, December 3, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, David Shackleford, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m. 

Pastor Tim Leggett, from the Spring of Living Waters Church, offered the invocation, which was followed by the pledge of allegiance to the flag.

Old Business

1.  Approval of Minutes

     Mayor Evans requested approval of the following minutes:

• November 4, 2019 (regular session)
• November 4, 2019 (closed session)

On motion by Commissioner Hobbs, the Board approved the minutes from the November 4, 2019 regular and closed sessions.  The motion carried unanimously.

Special Recognitions/Outgoing Elected Officials’ Remarks

Mayor Evans recognized his family for their twenty years of support and thanked the Town of Farmville citizens for their continued support over the past twenty years.  Evans expressed that he leaves with mixed feelings.  He stated the gavel is a symbol of order and he chooses to leave the gavel on the dais to signify unfinished business.  Evans stated the new Board would do the citizens of Farmville proud.

Administer Oaths of Office

The Honorable Sara Beth Fulford Rhodes, Pitt County Clerk of Superior Court, administered the oaths of office to Commissioners Jamin Dixon, Brenda Elks and Bert Smith, and to Mayor John O. Moore.

Mayor Moore announced that he asked Robert Evans to co-host the December Town events with him.

Mayor Moore invited Senator Don Davis to come up and help present Robert Evans with a plaque for appreciation for twenty years of service as Mayor of the Town of Farmville.

Mayor Moore called a recess at 6:53 p.m.  The meeting reconvened at 7:15 p.m.

Mayor Moore, Commissioners Dixon, Elks and Smith thanked everyone for the opportunity to serve the Town.

New Business

2.  Election of Mayor Pro Tempore

     Mayor Moore opened the floor for nominations for Mayor Pro Tempore.

Commissioner Shackleford made a motion to nominate Commissioner Bert Smith for Mayor Pro Tempore.  The motion carried unanimously. 

Special Presentation

3.  Proclamation Recognizing the Vines Sisters

Mayor Moore presented a Proclamation Honoring the Vines Sisters on an Illustrious Career Spreading the Gospel through Music.

Citizen Presentations

Mayor Moore stated there were no citizen presentations.

Town Manager’s Comments

Town Manager Hodgkins had the following comments:

• Town Commons Beautification – The Garden Club along with Public Works employees will be planting pansies
• Christmas Tree Lighting will be held on December 6^th beginning at 6:00 p.m. and the Taste of Farmville will be held on December 6^th beginning at 6:30 p.m.
• Christmas Parade will be held on December 14^th beginning at 10:30 a.m.
• May Museum Christmas Tea will be held on December 15^th beginning at 4:00 p.m.

Major Jeffrey Spencer stated that the Saint Elizabeth Catholic Church is having a parade on December 12^th at 6:00 p.m. in Farmville to celebrate their Lady of Guadalupe Feast Day.  He stated there would be about 100 to 200 people but he did not see any issues and the Police Department will assist in traffic control.

Finance Director Amy Johnson provided the financial report for the month of November, 2019.

Mayor Moore asked if there were any changes to the agenda.

Town Manager stated he had no changes to the evening’s agenda.

Public Hearing

5.  Structure for Demolition- 4315 West Pine Street (Pitt County Tax Parcel #01558)

     Code Enforcement Director Paul Ellis requested permission for the property located at

     4315 West Pine Street to be demolished.

     Mayor Moore declared the public hearing open at 7:22 p.m.

There being no further comments, Commissioner Elks made a motion to close the hearing at 7:23 p.m.

On motion by Commissioner Dixon, the Board approved the request to demolish the property located at 4315 West Pine Street by adopting Ordinance (2019) 944, An Ordinance Directing the Building Official to Demolish the Property Herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that the Same May not be Occupied until Demolished.  The motion carried unanimously. 

Items for Decision

6.  Re-Appointment of Tree and Community Appearance Commission Member – Tammy Matis

Town Manager Hodgkins requested adoption of a resolution to re-appoint Tammy Matis to the Tree and Community Appearance Commission.

Commissioner Hobbs made a motion to adopt Resolution (2019) 1473, Re-Appointing a Member to the Tree and Community Appearance Committee.  The motion carried unanimously. 

7.  Report on Farmville Public Library Project- David Miller

Library Director David Miller provided a monthly update on the construction progress on the new Library and the temporary facility.  He also reported on the current capital campaign status.

Carl Bonner, a consultant from Terracon, stated they had uncovered considerable amounts of debris in the borings of the ground where the old library previously stood.  He further reported that after demolition, they dug six test pits and every test pit found brick debris and chunks of concrete, therefore explaining the apparent instability of the old library building structure.  Bonner stated due to these findings, it was necessary to remove about four (4) feet of unsuitable soil from the entire building pad and replace with good soil in order to get a good solid foundation for construction of the new building.

 8.  Installation of “Blessing Box” by Farmville Women’s Club

A representative from the Farmville Women’s Club asked the Board for permission to erect a feeding box at the Farmville Community Center and stated they would be responsible for filling the box with non-perishable food.

Commissioner Elks made a motion to approve the installation of a “Blessing Box” with the assistance of the Public Works Department.  The motion carried unanimously. 

 9.  Resolution Amending Capital Project Ordinance – Wallace Street Storm Drain Improvements

      Rich Moore, from McDavid Associates, presented a Resolution to Amend the Capital

Project Budget Ordinance for the Wallace Street Storm Drainage Improvements in order to bring the project in balance with final project costs.

Commissioner Smith made a motion to adopt Resolution (2019) 1474, Amending Capital Project Budget Ordinance, Golden Leaf Disaster Recovery Project, Wallace Street Storm Drainage Improvements, Contract No. 1 – Storm Drainage Improvements.  The motion carried unanimously. 

10. Board of Commissioners Annual Retreat

Town Manager Hodgkins asked the Board to establish a date and time for the upcoming annual retreat.

After a general discussion, Commissioner Elks made a motion to schedule the annual retreat for February 24, 2020 and February 25, 2020, in the Town Hall Courtroom.  The motion carried unanimously. 

Citizen Comments

Mayor Moore opened the floor for citizen comments.

There were no comments.

Commissioner Hobbs recognized Mayor Evans and thanked him for his service.  She also welcomed new and old Commissioners and new Mayor Moore.

Commissioner Dixon stated he appreciated Mayor Evans’ service to the Town.

Commissioner Elks thanked Mayor Evans for the years she worked with him and stated she learned a lot.  She also asked him to lead the Christmas Parade this year.

Commissioner Smith stated it is an honor and a pleasure to be here and will do his best to serve the community.

Mayor Moore welcomed any citizen who has questions, to call.  He thanked Jay Johnson for helping make the Tree lighting ceremony live.  Moore stated he would always do what he can to put Farmville on the map. 

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 7:46 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, November 4, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Brenda Elks, David Shackleford, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Alma Hobbs joined the meeting by conference call.

Mayor Evans called the meeting to order at 6:30 p.m. 

Pastor Rick Bailey, from the Farmville First Baptist Church, offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Steven Hardy-Braz, a Farmville citizen. Mr. Hardy-Braz thanked Board and everyone at Town that helped with the Cycle NC event.

Mayor Evans recognized John Spruill, a Farmville citizen. Mr. Spruill expressed his concern about the cleanliness of the neighborhoods in town.  He stated he wished the Town could adopt an ordinance to make people keep their neighborhoods clean.   

Town Manager Hodgkins had the following comments:

• Good news – Library Director David Miller and himself attended the Pitt County Board meeting today and the County Commissioners voted unanimously to give additional funding of   $25,000 to the Library in this budget year.
• Boys and Girls Club gym floor has been refinished with the work being funded by an insurance settlement due a previous roof leak.
• Upcoming events:  Christmas Tree Lighting and Taste of Farmville on December 6^th at 6:00 p.m. and 6:30 p.m., Christmas Parade on December 14^th at 10:30 a.m., May Museum Christmas Tea on December 15^th at 4:00 p.m.

Major Jeffrey Spencer introduced a new Police Officer, Jasmine Barrett. Jasmine stated that she comes from Greene County where she was a Deputy.  She stated that she was happy to join the Farmville Police Department.

Finance Director Amy Johnson provided the financial report for the month of October, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Town Manager stated there are no changes to the evening’s agenda.

Commissioner Moore informed the Board he had met with someone from Martin Marietta last Thursday and asked for special consideration for the Community Garden and their need for crush and run.  Moore asked to table the agenda item this evening until he hears back from Martin Marietta.

On motion by Commissioner Moore, the Board agreed to table Agenda item #5 – Update from Rooted in Community/Community Garden on Funding for Improvements, until more information is obtained from Martin Marietta.  The motion carried unanimously.    

Items for Consent

1.  Approval of Minutes

     To approve the minutes from the following session:

• October 7, 2019 Regular Session

2.  Appointment of Commissioner David Shackleford as the Board of Commissioners 

     Liaison to the Dogwood Festival Advisory Committee

To approve the request to adopt a resolution appointing Commissioner David Shackleford to serve on the Dogwood Festival Advisory Committee.

On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:

• Approved the October 7, 2019 minutes
• Approved Resolution (2019) 1471, Appointing a Member to the Dogwood Festival Advisory Committee – David Shackleford

The motion carried unanimously. 

Items for Decision

3.  Request by Eastern Carolina Broadband to Lease Space on the Town’s Water Tank on US 264- Alternate West to Mount Antennas for Providing Internet Access to Rural Areas in the Farmville Area

Susan Myers, Managing Partner for Eastern Carolina Broadband, stated that her group leases space on public and private structures to mount antennas to provide internet access to residents and businesses in rural areas.  She stated they are asking the Town to consider leasing space on the Town’s water tank on US 264 – Alternate West.  Myers added that mounting the equipment will not interfere with the operation or maintenance of the tank nor will it preclude the Town from leasing space on the tank to other entities in the future.

Commissioner Dixon made a motion to lease space to Eastern Carolina Broadband on the Town’s US 264 Alternate Water Tank for antennas to provide internet access to rural areas and encourage them to come back and ask for more space if they see a need.  The motion carried unanimously. 

4.  Request by Conterra Networks for Co-Location of Equipment and Easements on Town Property and Within Town Rights-of-Way for Upgrading Internet Service at Town Hall

Christopher Harris, a representative from Conterra, stated they would like to get an agreement to put a fiber optics equipment hut in Town Hall in the computer server room and acquire easements to get the 2 fiber optic trunk lines run into the server room to connect together.  He explained this would allow them to connect separate fiber optic networks together to build redundancy and install new and faster fiber optic equipment into their network.  Harris stated in exchange for the co-location agreement and easements, Conterra is offering to provide the Town with 1 GB of dedicated internet access with the option to upgrade to 1.5 GB for $250.00 per month.

IT Director Brian Spehar stated this agreement would save the Town about $500 per month for internet service as well as improve internet speed and reliability. 

Commissioner Elks made a motion to grant the co-location request to and easements to Conterra in exchange for Internet Service.  The motion carried unanimously. 

 5.  Update from Rooted in Community/Community Garden on Funding for Improvements

Tabled.

6.   Consideration of Moving the Regular December Board of Commissioners Meeting from December 2 to December 3 Due to the Fire Department Christmas Party

Town Manager Hodgkins requested to move the December regular Board meeting from Monday, December 2^nd to Tuesday, December 3^rd due to the Fire Department Christmas Party.

Commissioner Elks made a motion to change the date of the December monthly Board meeting to Tuesday, December 3, 2019.  The motion carried unanimously. 

Citizen Comments

Mayor Evans asked for citizen comments.

There were no comments.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:59 p.m. pursuant to G.S. 143-318.11(a)(5) to instruct the public body’s staff concerning the position to be taken by or on behalf of the public body in negotiating the material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease.  The motion carried unanimously.

On motion by Commissioner Moore, the Board returned into regular session at 8:10 p.m.  The motion carried unanimously.

Regular Session- continued

Commissioner Dixon asked to be excused from voting due to his personal involvement.

Commissioner Hobbs made a motion to allow Commissioner Dixon to abstain from voting.  The motion carried unanimously.

Van Lewis, from McDavid Associates, presented a petition from 11 property owners from Bonnie’s Alley making a contribution of $38,000 towards the purchase of property owned by Todd Edwards to open access from Bonnie’s Alley to Walnut Street.  He asked for approval of the Memorandum of Agreement Between the Town of Farmville and all participating parties outlining the agreement between the parties and the acceptance of the contributions and the acquisition of property owned by Todd Edwards.

Commissioner Elks made a motion to accept the contribution of $38,000 from the 11 property owners and to purchase the property owned by Todd Edwards.  This motion stated approval of the Memorandum of Agreement Between the Town of Farmville and Todd D. Edwards Building & Realty, Inc., Robert L. Crocker, McDavid Associates, Inc., Albert V. Lewis, Jr., Vance B. Taylor, Farmville Real Estate Company, LLC, Tag Investments, LLC, Douglas W. Henry, Uptown Properties, LLC, Devisconti Residual Trust, Walstonburg Hardware, LLC, Farmville Police Department, Farmville Fire Department, Farmville EMS, Phillip A. Lewis and Don Edwards.  The motion carried 4 to 0, with Commissioner Dixon abstaining.

Van Lewis presented a Resolution Amending the Capital Project Budget Ordinance, Approving Change Order No. 2 and Change Order No. 3 for the Bonnie’s Alley construction work changes and to open access from the alley to Walnut Street.

Commissioner Shackelford made a motion to adopt Resolution (2019) 1472, Amending Capital Project Budget Ordinance, Approving Change Order No. 2 and Change Order No. 3 for Contract No. 1 Water and Sanitary Sewer Improvements, Bonnie’s Alley.  The motion carried 4 to 0, with Commissioner Dixon abstaining.

Citizen Comments

Mayor Evans opened the floor for citizen comments.

There were no comments.

Mayor Evans asked the Board for comments.

Commissioner Moore told Mayor Evans it had been a pleasure serving with him.

Commissioner Dixon stated it had been a pleasure serving Mayor Evans as well.

Mayor Evans stated it had been a pleasure serving and wished the Board lots of luck for the future.

Adjournment

On motion by Commissioner Moore, the meeting was adjourned at 8:18 p.m.  The motion carried unanimously.

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The Farmville Board of Commissioners met in regular session on Monday, October 7, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding.  Present for the meeting were Commissioners Alma Hobbs, Brenda Elks, David Shackleford, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Evans called the meeting to order at 6:30 p.m. 

Commissioner John Moore offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Evans recognized Ms. Salaam, a Farmville citizen.

Ms. Salaam expressed her opinion that recent demolitions in Town have been concentrated in low income areas and she stated that she would like to increase awareness of this as unjust.

Town Manager Hodgkins had the following comments:

• Semi-annual water conversion from well water to GUC water has been completed.  This could have caused some temporary discoloration in the water.
• Boys and Girls Club gymnasium floor was damaged due to a leak.  The floor should be refinished this week.  Repairs will be fully funded by insurance reimbursement.
• The community center is now staffed in the afternoons by part-time employees.  Shifts are worked Monday thru Thursday, 8:00 am until 12 noon, 12 noon until 4:00 pm and Friday, 8:00 am until 12 noon.  New furniture has also been placed in the lobby of the community center.
• NC Bicycle ride took place last week and was a success again this year.
• May Museum Annual Oyster Roast is set for Sunday, October 13^th at 4:00 pm
• Market on Main will take place on Tuesday, October 15^th
• 1^st Annual Pumpkin Chunkin Festival will take place on Saturday, October 26^th

Major Jeffrey Spencer introduced Kelly Cox as a new police officer for the Town.

Finance Director Amy Johnson provided the financial report for the month of September, 2019.

Mayor Evans asked if there were any additional changes to the agenda.

Town Manager stated there are no changes to the evening’s agenda.

Public Hearing

1.  Ordinance Amending Chapter 150 of the Code of Ordinances Regarding the Size of Street Address Numbers to be Displayed on Structures

Planning Director Justin Oakes requested an amendment to Chapter 150 of the Code of Ordinances to bring it into compliance with current North Carolina Building Code standards regarding the size of addressing numerals to be displayed on both Residential and Commercial properties.

Mayor Evans declared the public hearing open at 6:41 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:42 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2019) 942, Ordinance Amending Chapter 150, Building Regulations; Construction, of the Town of Farmville.  The motion carried unanimously. 

2.  Ordinance Amending Chapter 119 of the Code of Ordinances Regarding Unlicensed and/or Uninspected Vehicles

Planning Director Justin Oakes requested an amendment to the Chapter 119 of the Code of Ordinances to remove the term “Junk Vehicle” and replace it with “Unlicensed and/or Uninspected Vehicles.”  Oakes stated this amendment would change the department responsible for enforcement of this chapter from the Police Department to Planning and Code Enforcement.

      Mayor Evans declared the public hearing open at 6:46 p.m.

There being no further comments, Mayor Evans closed the public hearing at 6:47 p.m. 

On motion by Commissioner Dixon, the Board adopted Ordinance (2019) 943, Ordinance Amending Chapter 119, Abandoned Vehicle Enterprise Ordinance, of the Town of Farmville.  The motion carried unanimously. 

Mayor Evans asked for a motion to approve the evening’s agenda.

Commissioner Hobbs made a motion to approve the agenda as presented this evening.  The motion carried unanimously. 

Mayor Evans recognized the Jack, Arch and Sam Flanagan for their presence at the meeting.  Evans also recognized Matthew Edwards for his presence.

Items for Consent

3.  Approval of Minutes

     To approve the minutes from the following session:

• September 3, 2019 Regular Session

4.  Consideration of Permitting the Town’s Contracted Tax Attorney to Continue  Action on 3894 Brooks Drive, Parcel# 10959 for Tax Delinquency

To approve the request to leave the property located at 3894 Brooks Drive with the tax attorney for processing.

5.   Resolution Authorizing the Sale of Surplus Real Property at 3519 Zeno Street

To adopt a resolution authorizing the sale of surplus property at 3519 Zeno Street to Bobby Joyner, the only bidder.

On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:

• Approved the September 3, 2019 minutes
• Approved the request to leave the property located at 3894 Brooks Drive with the tax attorney for processing
• Adopted Resolution (2019) 1469, Resolution Authorizing Disposal of Certain Real Property on Zeno Street (3519)

The motion carried unanimously. 

Items for Decision

6.  Presentation on Farmville Participation in the Greenville ENC Alliance Economic Development Organization- Michael Overton, Alliance Board Chairman

Michael Overton, Alliance Board Chairman, made a presentation to the Town Board explaining the structure and purpose of the new organization, listing the activities to date and describing how Farmville may achieve a more formal role in the organization.  He asked for their support.

On motion by Commissioner Moore, the Board agreed to approve the funding ($4,677) for membership in the ENC Alliance Economic Development Organization.  The motion carried unanimously. 

7.  Update on Farmville Public Library Project- David Miller, Library Director

Library Director David Miller provided an update of the Library project.  He stated the library is currently setup and open in the building on the corner of North Main/Wilson Street.  Miller said they should be moving to the depot by the end of December, 2019.  In addition, Miller stated the stained glass window was successfully removed from the old Library, along with the mantel and plaques to retain this history in the new library. 

 8.  Request for Additional Assistance by Rooted in Community/Community Garden

Sandy Pruette presented a proposal for additional assistance for beds, crush & run for walkways and paths, fence posts and materials to support grapevines, berry bushes and fruit trees.  She stated right now they need the land cleared by the Town for the planned orchard.  Pruette informed the Board that Martin Marietta is giving them a certain amount of crush & run free but the amount is undetermined at this time.  She reduced the amount of the request from the Town Board to $6,000.

Commissioner Moore made a motion for Ms. Pruette to come back in November with numbers that are more firm on crush & run cost and what amount is going to be donated.  The motion carried unanimously.

9.  Request by Power Resource Group/Carolina Poultry Power to Reactivate a Town Well on West Marlboro Road Adjacent to Ham’s Produce for the Purpose of Providing Additional Cooling Capacity

Rich Deming, with Carolina Poultry Power, presented a proposal to the Board about renovating and re-commissioning an old Town owned well located near the silos on the Ham Produce site for the purpose of utilizing the well as an emergency cooling source for their process.  If approved, Deming stated the well would only be used during unusual situations where the existing cooling pond water level gets low, or the pond gets too hot.  He further stated that they want to make sure the power plant doesn’t have any operational issues in drought or extremely hot conditions.  Deming said all costs of bringing the well up to operational standards will be at the expense of Carolina Poultry Power and they have no plans to interconnect with the Town’s system.  He requested for the Town Board to approve Carolina Poultry Power to spend $3,000 for the well to be inspected and determine if it is even operational. 

Commissioner Dixon made a motion to approve the refurbishment plan and allow Carolina Poultry Power to have the well inspected to determine if it is operational and what it would cost to make it so.  The motion carried unanimously. 

10. Resolution Requesting An Extension of Farmville’s Extraterritorial Jurisdiction to Include Parcel# 03260

Planning Director Justin Oakes stated that the Town has received a request from Bynum Satterwhite, property owner for parcel 03260, to be included within Farmville’s ETJ.  Oakes stated the reason for the request is so the property could become eligible for the ElectriCities Smart Sites Certification Program.  Oakes added the site is currently served by Farmville water, sewer and electric, and the Town has sufficient capacity in that area to accommodate the intended proposed uses to be marketed in the Smart Sites program.

On motion by Commissioner Elks, the Board adopted Resolution (2019) 1470, Resolution of the Board of Commissioners of the Town of Farmville Requesting the Pitt County Board of Commissioners to Agree to an Extension of the Town of Farmville’s Extraterritorial Jurisdiction.  The motion carried unanimously. 

11. Consideration of Amendments to the Town of Farmville Target Business Incentive Grant Program

Town Manager Hodgkins requested that the Board adopt an amendment to the Town’s Target Business Incentive Grant program to place a greater emphasis on encouraging certain types of businesses more so than just filling up vacant buildings.  Hodgkins stated the amendment allows more flexibility with the length of time a building has to be vacant to be eligible for grant assistance and add pharmacies as a new target business since we have lost our downtown pharmacy.

Commissioner Hobbs made a motion to adopt the Amended Target Business Incentive Grant Program.  The motion carried unanimously. 

12. Consideration of Amendments to the Town of Farmville Building Improvement Incentive Grant for Vacant Downtown Buildings

Town Manager Hodgkins requested that the Board adopt an amendment to the Town’s Building Improvement Incentive Grant Program to place a greater emphasis on renovating and filing vacant spaces quickly regardless of how long they have been vacant.  Hodgkins stated that the amendment allows more flexibility to permit assistance for any vacant buildings and not just those that have been vacant for twelve or more months prior to occupancy. 

Commissioner Shackleford made a motion to adopt the Amended Building Improvement Incentive Grant Program for Vacant Downtown Buildings.  The motion carried unanimously.

Citizen Comments

Mayor Evans recognized Cheryl Patterson, a Farmville citizen.

Mrs. Patterson expressed her excitement about the library and its recent progress.  She thanked the Town Board for their support.

Commissioner Elks asked for an update on the alley and Wilson Street issue.  She expressed her concern over the length of time it has taken and it still is not complete.

Town Manager Hodgkins explained that blame could not be placed on any one individual/business due to their being several instances constituting the delays.  He said that currently, a new plan is being developed to prevent future flooding in the alley and once it is finalized, the alley will be completed and the street will be paved on Wilson.

Commissioner Moore thanked the Board for their great work.  He thanked Steven Hardy- Braz for helping bring the cyclists to Farmville.  He thanked Greg Cannon for bringing the Hardware Store to Town and Brenda Elks for Hometown Halloween.  Moore stated the Town has had nine new businesses locate in Farmville since January 2019 and houses are going up, so growth in Farmville is happening now.  In conclusion, Moore commented that this Town Board is the most united Board he has ever served on.

Adjournment

On motion by Commissioner Elks, the meeting was adjourned at 8:07 p.m.  The motion carried unanimously.