Town of Farmville Board of Commissioners
The Farmville Board of Commissioners met in regular session on Tuesday, February 3, 2015 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Etsil S. Mason presiding. Present for the meeting were Commissioners John Baker, Richard Hicks, Jamin Dixon, John Moore and David Shackleford; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Mason called the meeting to order at 6:30 p.m.
Reverend Rick Bailey, pastor of the First Baptist Church in Farmville, provided the invocation which was followed by the pledge of allegiance to the flag.
Mayor Mason recognized Bert Warren, Sr.
Dr. Warren asked the Board to prepare another area at the existing Veterans Memorial for installation of additional brick pavers that could be sold and engraved with the names of area veterans. He stated there is a currently a list of individuals interested in purchasing a brick paver to honor a local veteran.
Mayor Mason recognized Doreen Atkinson, Director for the Farmville Senior Center.
Ms. Atkinson informed the Board that she was leaving and wanted to thank them for all their support over the past eight years.
Town Manager Hodgkins informed the Board of the following:
- FY 2015/2016 Budget calendar is provided in the agenda packet
- Town has been establishing space in the community center for use as a Town gym, with a cardio room for use by senior citizens and employees
- Town is a recipient of a $5,000 Municipal Support Grant from the Pitt County Development Commission for the website upgrade
- The Duke Energy solar farm deal fell through due to issues with the NC Utilities Commission but there is renewed interest from other parties
Finance Director Amy Johnson gave the financial report for the month of December, 2014.
Mayor Mason asked for changes/additions/deletions to the evening’s agenda.
Town Manager Hodgkins asked for the following addition to the agenda:
- Agenda item #4A- Adoption of Ordinance Amending the FY 2014/2015 Budget Ordinance- May Museum
Commissioner Moore made a motion to add the above agenda item to the evening’s agenda. The motion carried unanimously.
1. CDBG Projects
Mayor Mason declared the public hearing on the CDBG projects open at 6:44 p.m.
Mike Barnette, from McDavid Associates, stated two public hearings must be held by the Board of Commissioners prior to filing an application for Community Development Block Grant funding for funding in the 2015 CDBG grant cycle. He stated an initial public hearing tonight is being held for this purpose, and the second public hearing will be held in March to receive citizen input.
There were no public comments.
Mayor Mason closed the public hearing at 6:45 p.m.
Items for Consent
2. Approval of Minutes
To approve the minutes from the following meeting(s):
- January 6, 2015 Regular session
3. Adopt Ordinance Amending the FY 2014/2015 Budget Ordinance- Library
To adopt an ordinance amending the FY 2014/2015 budget ordinance to adjust revenue and expenditure accounts to reflect the funds received from the Library LSTA Grant, the matching funds from the Friends of the Library and for expenses related to grant monies spent.
4. Approval of Permitting Placement of Additional Brick Pavers for Future Engraving at the Veterans’ Memorial
To approve a project to add additional brick pavers at the Veterans Memorial to be funded through the sale of brick pavers with any surplus funds to go to the PCC Veterans Scholarship Fund
4A. Adoption of Ordinance Amending the FY 2014/2015 Budget Ordinance- May Museum
To adopt an ordinance amending the FY 2014/2015 budget ordinance to transfer monies from the General Fund into the May Museum fund to cover the expenditures for building improvements made to the May Museum.
On motion by Commissioner Moore, the Board approved/adopted the following:
- Approved the minutes from the January 6th regular session
- Adopted Ordinance (2015) 829, An Ordinance Amending the FY 2014/2015 Budget Ordinance- Library LSTA Grant
- Approved a project to add additional brick pavers at the Veterans Memorial to be funded through the sale of brick pavers with any surplus funds to go to the PCC Veterans Scholarship Fund
- Adopted Ordinance (2015) 830, An Ordinance Amending the FY 2014/2015 Budget Ordinance- May Museum
The motion carried unanimously.
Items for Discussion/Decision
5. Presentation of FY 2013/2014 Audit
Jay Parris, from Barrow, Parris and Davenport, P.A., provided the Board with a presentation of the year ended June 30, 2014 audit report. He stated that the Board could not accept the audit report at this time because the Local Government Commission had not yet approved it. Action will be taken at the next Commissioners meeting.
6. Farmville Comprehensive Bicycle Plan
Justin Oakes, from the Mid-East Commission, provided the Board with a presentation on the proposed Comprehensive Bicycle Plan.
Commissioner Dixon made a motion to approve the Comprehensive Bicycle Plan as presented. The motion carried unanimously.
7. Board of Commissioners Annual Planning Retreat Agenda
Town Manager Hodgkins presented the annual planning retreat agenda. He stated that there would be a report on the Monk Ballfield project added to the agenda and item #16 would be removed from the agenda.
Commissioner Shackleford made a motion to approve the retreat agenda with the changes stated by Hodgkins. The motion carried unanimously.
8. Schedule Joint Meeting with Greene County on GUC Contract Amendments
Mayor Mason requested establishment of a meeting date in order to hold a joint meeting with the Town Board and the Greene County Board to discuss the GUC Water Purchase Contract.
After a general discussion, the Board suggested holding the meeting on either the 2nd or 4th Monday in March at 6:00 p.m.
Mayor Mason asked for citizen comments.
Steven Hardy-Braz, a Farmville citizen, thanked the Board for accepting the bicycle plan.
Commissioner Richard Hicks asked the Town Attorney to look into the legality of making changes to the zoning ordinance without the statement of compliance with the Town’s Land Use Plan from the Planning Board.
On motion by Commissioner Dixon, the meeting was adjourned at 7:45 p.m. The motion carried unanimously.