Town of Farmville Board of Commissioners
The Farmville Board of Commissioners met in regular session on Tuesday, June 2, 2015 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Etsil S. Mason presiding. Present for the meeting were Commissioners John Baker, Richard Hicks, John Moore and David Shackleford; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Jamin Dixon was absent.
Mayor Mason called the meeting to order at 6:30 p.m.
Dr. Rick Bailey, of the Farmville First Baptist Church, provided the invocation which was followed by the pledge of allegiance to the flag.
Mayor Mason stated there were no citizen presentations this evening.
Town Manager Hodgkins updated the Board on the software search process.
Finance Director Amy Johnson gave the financial report for the month of April, 2015.
Mayor Mason asked for approval of the evening’s agenda.
Commissioner Moore made a motion to approve the evening’s agenda. The motion carried unanimously.
1. Beach Bingo as a Special Exception in the Highway Business District (HBD)
Mayor Mason opened the public hearing on the question of allowing Beach Bingo as a special exception in the Highway Business District at 6:38 p.m.
Mayor Mason stated the Planning and Zoning Board voted at their regular scheduled meeting to recommend allowing Beach Bingo as a special exception in the HBD.
There being no further comments, Mayor Mason closed the public hearing at 6:39 p.m.
On motion by Commissioner Hicks, the Board adopted Resolution (2015) 1283, Resolution Approving Consistency Statement for Beach Bingo and adopted Ordinance (2015) 835, Ordinance Amending Chapter 157, Zoning Ordinance of the Town of Farmville. The motion carried unanimously.
2. Neuse River Basin Regional Hazard Mitigation Plan
Mayor Mason opened the public hearing on the Neuse River Basin Regional Hazard Mitigation Plan at 6:39 p.m.
Frank Bradham, a representative on the Planning Board, addressed the Board and expressed the importance of approving this plan.
There being no further comments, Mayor Mason closed the public hearing at 6:43 p.m.
On motion by Commissioner Shackleford, the Board adopted Resolution (2015) 1284, Resolution Adopting the Neuse River Basin Regional Hazard Mitigation Plan. The motion carried unanimously.
3. FY 2015/2016 Annual Budget
Mayor Mason opened the public hearing on the FY 2015/2016 Budget at 6:45 p.m.
There being no comments, Mayor Mason closed the public hearing at 6:46 p.m.
Mayor Mason expressed her concern over no cost of living raises being placed in the budget and the cuts made to Economic Development.
Items for Consent
4. Approval of Minutes
To approve the minutes from the following meeting(s):
- May 5, 2015 Regular meeting
- May 20, 2015 Budget workshop
5. Adoption of Ordinance Amending the FY 2014/2015 Budget Ordinance- Library
To adopt an ordinance to amend the FY 2014/2015 budget to reflect additional funds received from the Library LSTA Grant, and expenses related to grant monies spent.
6. Audit Contract for the Year Ended June 30, 2015
To approve the audit contract with Barrow, Parris and Davenport for the fiscal year 2014/2015.
7. Farmville Central High School Academic Awards Sponsorship
To approve a donation of $200 to Farmville Central High School for sponsorship at the annual academic banquet.
On motion by Commissioner Moore, the Board approved/adopted the following:
- Approved the minutes from the May 5th regular sessions and the May 20th workshop session
- Adopted Ordinance (2015) 836, An Ordinance Amending the FY 2014/2015 Budget Ordinance
- Approved the audit contract with Barrow, Parris & Davenport for the year ended June 30, 2015
- Approved a donation of $200 to Farmville Central High School for sponsorship at the annual academic banquet
The motion carried unanimously.
Items for Discussion/Decision
8. Ordinance Approving NCEMPA Generating Asset Sale
Graham Edwards, CEO of ElectriCities, made a brief presentation on the status of the generating asset sale and requested that the Town Board adopt an ordinance approving execution of the necessary documents to effect the sale of generation assets to Duke Progress Energy on behalf of the Town of Farmville.
Commissioner Moore made a motion to approve the sale and adopted Ordinance (2015) 837, An Ordinance of the Board of Commissioners of the Town of Farmville, North Caorlina, Determining that it is in the Best Interests of the Town of Farmville to Approve the Asset Purchase Agreement and the Full Requirements Power Purchase Agreement between North Carolina Eastern Municipal Power Agency and Duke Energy Progress, Inc. to Consent to the Transactions Contemplated thereby, and to Approve and Authorize the Execution and Delivery of the Debt Service Support Contract, the Full Requirements Power Sales Agreement and the Power Sales Agreements Termination Agreement between the Town of Farmville and North Carolina Eastern Municipal Power Agency. The motion carried unanimously.
9. Resolution Authorizing Sale of Real Property to Cooperative Solar LLC
Town Manager Hodgkins updated the Board on the use of the upset bid process for soliciting offers to purchase forty (40) acres of land from the Town in the Farmville Industrial Park and indicated that the offer from Cooperative Solar LLC was the only one received during the bid period. He recommended that the Board approve the resolution and purchase offer authorizing the sale of land to Cooperative Solar LLC.
Commissioner Baker made a motion to adopt Resolution (2015) 1285, Resolution Authorizing Disposal of Certain Real Property in the Farmville Industrial Park and to approve the Purchase and Sale Agreement. The motion carried unanimously.
10. Use of Town Common by Antioch Church Ministries for Community Outreach Event
Judy Dupree, a representative from the church, asked the Board for permission to use the Town Common on Saturday, June 27, 2015 from 1:00 p.m. – 4:00 p.m. for a community outreach event. She explained the event will include live music and entertainment, as well as free food and food pantry giveaways.
After a brief discussion, the Board and Chief Greene suggested the church look at using the Horne Avenue ball field for the event due to safety, bathroom accessibility and other reasons.
Commissioner Moore asked Ms. Dupree to visit the Horne Avenue ball field to see if it would be feasible for their event and to come back before the evening’s meeting concluded.
11. Proposed Changes to Recommended Budget for FY 2015/2016
Town Manager Hodgkins presented the recommended changes to the FY 2015/2016 Budget.
Commissioner Hicks expressed his appreciation of the effort Town Manager Hodgkins made towards reducing the transfers from the Enterprise Funds to the General Fund but stated he could not vote for the 5% increase in water rates.
Commissioner Moore made a motion to approve the proposed changes to the recommended budget for FY 2015/2016. The motion carried 3 to 1, with Commissioners Moore, Shackleford and Baker voting in the affirmative, and Commissioner Hicks voting in the negative.
12. Adoption of Budget Ordinance for FY 2015/2016
Town Manager Hodgkins requested for the Board to adopt the Budget Ordinance for FY 2015/2016.
Commissioner Moore made a motion to adopte Ordinance (2015) 838, Town of Farmville Budget Ordinance for Fiscal Year 2015/2016. The motion carried 3 to 1, with Commissioners Moore, Shackleford and Baker voting in the affirmative, and Commissioner Hicks voting in the negative.
13. Technology Use Policy
IT Director Brian Spehar stated in order for the Town to complete the “.gov” registration, the United States GSA Office of Information needs for the Town of Farmville to have a Technology Usage Policy in place. He asked for approval of the policy as presented.
On motion by Commissioner Shackleford, the Board approved the Computer Equipment and Services Acceptable Use Policy. The motion carried unanimously.
14. No Parking Changes on Grimmersburg Street
Chief Donnie Greene stated employees at Physician East have complained to the Town concerning the inability to see oncoming traffic on Grimmersburg Street as they leave their parking lot because of parked cars next to the driveway blocking visibility. Chief Greene further stated he reviewed the situation and determined that it would be desirable if the Board would authorize elimination of one parking space on the west side of the parking lot by making it a “No Parking” area.
Commissioner Baker made a motion to approve the elimination of one parking space on Grimmersburg Street and to adopt Ordinance (2015) 839, Ordinance Amending Chapter 75, Parking Schedules. The motion carried unanimously.
Commissioner Hicks asked Chief Greene to look at the entire street to assess any other parking problems.
15. Reschedule July Board Commissioners Meeting
Town Manager Hodgkins requested that the regular meeting for July be rescheduled to Monday, June 29th at 6:30 p.m. due to the July 4th holiday and year-end budget amendments needing to be adopted.
Commissioner Moore made a motion to reschedule the July 7th Board meeting to Monday, June 29th at 6:30 p.m. The motion carried unanimously.
Judy Dupree returned to the meeting and addressed the Town Board stating that the church would like to use the Horne Avenue ball field for their event.
Commissioner Shackleford made a motion to authorize the use of the facilities for the Antioch Church Ministries’ Outreach Event on June 27, 2015. The motion carried unanimously.
Mayor Mason asked for citizen comments.
There were no comments.
On motion by Commissioner Shackleford, the meeting was adjourned at 7:31 p.m. The motion carried unanimously.