Town of Farmville
Board of Commissioners
December 3, 2018
The Farmville Board of Commissioners met in regular session on Monday, December 3, 2018 at 4:00 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 4:00 p.m.
Pastor Tim Leggett from the Spring of Living Waters Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans stated there were no citizen presentations for this evening.
Town Manager Hodgkins stated he had the following comments:
- OSHA was invited by the Town to do mock inspections on November 20th of the facilities to look for potential violations. The report found no hazards in the Police Department or Utilities Department, and the Town was praised for their commitment to safety. The report did show two minor findings in the Utilities Dept. that are already being corrected.
- Garden Club is working with Public Works to beautify Town Commons with new shrubs and flowers.
- Christmas Parade is Saturday, December 8 at 10:30 a.m.
- May Museum Christmas Tea is on Sunday, December 9 from 3:00 – 5:30 p.m.
Finance Director Amy Johnson provided the financial report for the month of October, 2018.
Mayor Evans asked if there were any additional changes to the agenda.
Town Manager Hodgkins recommended the following changes to the agenda:
- Remove item #8 – Dalton’s Cove Subdivision
- Remove item #9 – Strata Solar
- Add item #5A – FCHS Students Presentation
On motion by Commissioner Elks, the Board approved the above changes to the agenda. The motion carried unanimously.
Items for Consent
1. Approval of Minutes
To approve the minutes from the following sessions:
- November 5, 2018 Regular session (change David Dupree to Bobby Joyner, change Commissioner Hobbs’ comment to say mid-year instead of more frequent employee evaluations)
- November 5, 2018 Closed session
2. Resolution Authorizing Sale of Surplus Personal Property
To adopt a resolution declaring certain personal property as surplus and authorize the sale utilizing private sale at a negotiated price as authorized by NCGS 160A-267.
3. Ordinance Amending the FY 2018/2019 Budget Ordinance – Police Vehicles
To adopt an ordinance amending the FY 2018-2018 budget to recognize extra funds received from Pitt County Schools for the SRO position at the Elementary School in order to purchase four late model police cars from the Town of Ayden.
4. Ordinance Amending the FY 2018/2019 Budget Ordinance- Police Pistol Range
To adopt an ordinance amending the FY 2018/2019 budget to place funds received from the Pitt County ABC Commission into the Police Department to help offset the expense for the construction of the pistol range on Stantonsburg Road.
On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the November 5th regular and closed sessions
- Adopted Resolution (2018) 1427, Resolution Authorizing Town Manager to Dispose of Surplus Property by Private Sale
- Adopted Ordinance (2018) 922, An Ordinance Amending the FY 2018-2019 Budget Ordinance – Police Dept. Police Cars
- Adopted Ordinance (2018) 923, An Ordinance Amending the FY 2018-2019 Budget Ordinance – Police Dept. Pistol Range
The motion carried unanimously.
Items for Decision
5A. Farmville Central High School
Students from Farmville Central High School spoke to the Board asking them for assistance, advice or suggestions of how to get more parent/student involvement at the high school. They also want to increase and improve parent awareness, which will lead to improved academic success.
5. Special Presentation- Herbert Weatherford, Regional Director of North and
Central America, Alliance One
Herbert Weatherford, Regional Director of North and Central America for Alliance One, provided clarification and more detailed information on the company’s recent announcement to eliminate more than 500 seasonal jobs at the Farmville facility. He also provided insight on the future of the Alliance One facility in Farmville.
6. Donation of Real Property to the Town – 4305 West Pine Street
Code Enforcement Director Paul Ellis stated that Edgar Wall, owner of 4305 West Pine Street property (parcel 17600), wishes to donate the property to the Town of Farmville to be used for any purpose. Ellis stated that all taxes have been paid on the property and there are no liens.
Commissioner Hobbs made a motion to accept the donation of parcel 17600 from Edgar Wall. The motion carried unanimously.
7. Consideration of a New Lease Agreement with the Boys and Girls Club for Use of
Town Owned Property Located at 3443 Park Street
Town Manager Hodgkins presented a new lease agreement for approval between the Boys and Girls Club and the Town.
Commissioner Moore made a motion to approve the lease agreement with the added changes suggested by Commissioner Dixon (to make clear the financial responsibility of the Town versus the Boys and Girls Club). The motion carried unanimously.
8. Consideration of Sewer Line and Infrastructure Reimbursement Agreement
Between the Town of Farmville, Murphrey Development, LLC, and Houses BPR,
LLC for Serving the Proposed Dalton’s Cove Subdivision
Agenda item removed by request of both parties.
9. Zoning Text Amendment to Add a Solar Power Overlay District as a New District
in the Farmville Zoning Ordinance that Could Overlay Existing Industrial or RA-
20 Zoning Districts
Agenda item removed by request of applicant.
10. Board of Commissioners Annual Retreat
Commissioner Moore made a motion to have the annual retreat on February 18th & 19th, in the courtroom starting at 9:00 a.m. with a facilitator. The motion carried unanimously.
Mayor Evans asked for citizen comments at this time.
Commissioner Elks reminded everyone that Shop with a Cop will be on December 14th and the Polar Express movie at the Arts Council will be on December 15th.
On motion by Commissioner Elks, the meeting was adjourned at 5:28 p.m. The motion carried unanimously.