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The Farmville Board of Commissioners met in regular session on Monday, February 4, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Dr. Rick Bailey from the First Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Cathy Holmes from the Farmville Senior Council.
Ms. Holmes stated that they are running low on funds to operate their van. She added that they are trying to solicit private donations but are requesting an additional contribution of $2,000 from the Town. She stated that if they are unable to raise the funds, the van will no longer be in service to transport the seniors to and from the center.
Steven Hardy-Braz informed the Board of another upcoming bike ride scheduled for October 3, 2019, with Farmville being a rest stop for over 2,000 cyclist. He asked for consent to pursue working on this event. The Board gave their consent.
Mayor Evans read a proclamation honoring African American History Month.
Town Manager Hodgkins had the following comments:
- Presented the FY 2019/2020 Budget calendar
- Reported that the Pitt County Board of Education will be holding its regular meeting in Farmville on May 6th at 6:30pm and asked that the Town Board hold their meeting earlier in the day.
- Reported that the Town will again be participating in the Down East National Outdoor Sculpture Exhibition and that the Pitt Count Arts Council is giving the Town the sculpture which was judged best in show when it is time to replace the current sculpture in March.
- Introduced new employees – Cailan Gray, Recreation Director & Justin Oakes, Planning Director
Finance Director Amy Johnson provided the financial report for the month of January, 2019.
Mayor Evans asked if there were any additional changes to the agenda.
Town Manager Hodgkins recommended the following changes to the agenda:
- Move Agenda item #16 – Audit for Fiscal Year 2017/2018 to after Agenda item #10
Commissioner Moore made a motion to approve the above change to the evening’s agenda. The motion carried unanimously.
Public Hearings
1. Structure for Demolition- 4310 Wallace Street
Code Enforcement Director Paul Ellis requested permission to demolish the structure located at 4310 Wallace Street (Parcel 12705).
Mayor Evans declared the public hearing to be open at 6:52 p.m.
John Spruill spoke for the Ward family, who are the owners of the property. He stated that he would like to have time to get some items out of the building that he and the family would like to preserve.
There being no comments, Mayor Evans closed the public hearing at 6:56 p.m.
Commissioner Moore made a motion to table the agenda item for 120 days unless the building becomes an environmental hazard before that time. The motion carried unanimously.
Items for Consent
2. Resolution Designating Applicant’s Agent for FEMA Reimbursement
To adopt a resolution designating agents, Cindy Thomas and David Hodgkins, for
federal and state emergency assistance
3. Adoption of Ordinance Amending FY 2018/2019 Budget- Library Department
To adopt an ordinance amending the FY 2018/2019 Library budget in order to transfer grant monies received from the LSTA grant to cover funds spent.
4. Appointment of Dogwood Festival Advisory Board Member – Haley Chambers
To adopt a resolution appointing a member to the Dogwood Festival Advisory Committee.
5. Re-Appointment of Dogwood Festival Advisory Board Member – Fraley Greene
To adopt a resolution re-appointing a member to the Dogwood Festival Advisory Committee.
6. Re-Appointment of Dogwood Festival Advisory Board Member – Ricky Langley
To adopt a resolution re-appointing a member to the Dogwood Festival Advisory Committee.
7. Re-Appointment of Dogwood Festival Advisory Board Member – Kearney Long
To adopt a resolution re-appointing a member to the Dogwood Festival Advisory Committee.
8. Re-Appointment of Dogwood Festival Advisory Board Member – Twana Wilkins
To adopt a resolution re-appointing a member to the Dogwood Festival Advisory Committee.
On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:
- Adopted Resolution (2019) 1433, Resolution of Applicant’s Agent, NC Division of Emergency Management
- Adopted Ordinance (2019) 926, An Ordinance Amending the FY 2018/2019 Budget Ordinance- Library LSTA grant
- Adopted Resolution (2019) 1434, Appointing a Member to the Dogwood Festival Advisory Committee- Haley Chambers
- Adopted Resolution (2019) 1435, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Fraley Greene
- Adopted Resolution (2019) 1436, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Ricky Langley
- Adopted Resolution (2019) 1437, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Kearney Long
- Adopted Resolution (2019) 1438, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Twana Wilkins
The motion carried unanimously.
Items for Decision
9. Update on Farmville Public Library Project – David Miller
Library Director David Miller updated the Board on the Library Facility project. Miller informed the Board of the following:
- Depot building will be available May 10th for occupancy for temporary library location
- Grant applications pending in the amount of $750,000
- Currently raised $380,000 through grants, local donors and fundraising events
- Fundraising events scheduled are: Wine and Chocolate in the Stacks on February 23rd, Booking It 5K Race on May 11, and the Friends are working on other fundraising activities.
10. Use of Town Soccer Field by Farmville Middle School for Games – Chad Moore
Chad Moore, the Athletic Director for Farmville Middle School, requested use of the Town’s soccer field for their six upcoming home games.
Commissioner Elks made a motion to allow the school to use the Town soccer field for their six home games. The motion carried unanimously.
16. Presentation of Audit Report for FY 2017/2018
Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2018.
Commissioner Shackleford made a motion to approve the audit report. The motion carried unanimously.
11. Resolution Authorizing Sale of Surplus Real Property at 3818 South Main Street
Town Manager Hodgkins stated the Town received an offer from Jamin Dixon to purchase a 0.7 acre storefront owned by the Town located at 3818 South Main Street. He stated there were no additional bids received through the upset bid process. He recommended adoption of a resolution to authorize the sale of the lot to Dixon.
Commissioner Hobbs made a motion to adopt Resolution (2019) 1439, Resolution Authorizing Disposal of Certain Real Property on South Main Street (3818). The motion carried unanimously, with Commissioner Dixon abstaining.
12. Resolution Authorizing Sale of Surplus Real Property at 4359 Railroad Street
Town Manager Hodgkins stated the Town received an offer from Barry Newton to purchase a 0.09 acre lot owned by the Town located at 4359 Railroad Street. He stated there were no additional bids received through the upset bid process. He recommended adoption of a resolution to authorize the sale of the lot to Newton.
Commissioner Elks made a motion to adopt Resolution (2019) 1440, Resolution Authorizing Disposal of Certain Real Property on Railroad Street (4359). The motion carried unanimously.
13. Resolution Authorizing Sale of Surplus Real Property at 4363 Railroad Street
Town Manager Hodgkins stated the Town received an offer from Barry Newton to purchase a 0.11 acre lot owned by the Town located at 4363 Railroad Street. He stated there were no additional bids received through the upset bid process. He recommended adoption of a resolution to authorize the sale of the lot to Newton.
Commissioner Hobbs made a motion to adopt Resolution (2019) 1441, Resolution Authorizing Disposal of Certain Real Property on Railroad Street (4363). The motion carried unanimously.
14. Resolution Authorizing Sale of Surplus Real Property at 4371 Railroad Street
Town Manager Hodgkins stated the Town received an offer from Barry Newton to purchase a 0.07 acre lot owned by the Town located at 4371 Railroad Street. He stated there were no additional bids received through the upset bid process. He recommended adoption of a resolution to authorize the sale of the lot to Newton.
Commissioner Shackleford made a motion to adopt Resolution (2019) 1442, Resolution Authorizing Disposal of Certain Real Property on Railroad Street (4371). The motion carried unanimously.
15. Consideration of a Sewer Line and Infrastructure Reimbursement Agreement
Between the Town of Farmville, Murphrey Development, LLC, and Houses BPR,
LLC for Serving the Proposed Dalton’s Cove Subdivision
Town Manager Hodgkins presented a proposed reimbursement agreement for sewer service for the Dalton’s Cove Subdivision. He stated the document has been reviewed and agreed to by Town staff, the Town Attorney, the subdivision developers, and the attorney for the developers, pending Board of Commissioner approval.
Commissioner Moore made a motion to approve the proposed reimbursement agreement for sewer service for the Dalton’s Cove Subdivision. The motion carried unanimously.
17. Consideration of Final Agenda for Annual Board of Commissioners Planning
Retreat
Town Manager Hodgkins asked for approval of the final agenda for the Board of Commissioners Annual Planning Retreat.
On motion by Commissioner Hobbs, the Board approved the final agenda for their retreat. The motion carried unanimously.
Information Only
18. Budget Calendar for FY 2018/2019
19. Minutes of January 7, 2019 (Regular Meeting)
(Previously approved per Board action on January 7, 2019)
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Citizen comments
Mayor Evans asked for citizen comments at this time.
Steven Hardy-Braz expressed his concern for the safety of residents of new subdivision trying to walk to school and cross the busy intersection.
Adjournment
On motion by Commissioner Dixon, the meeting was adjourned at 7:59 p.m. The motion carried unanimously.