Town of Farmville
Board of Commissioners
February 5, 2018
The Farmville Board of Commissioners met in regular session on Monday, February 5, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Alma Hobbs, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Dr. Rick Bailey, from the First Baptist Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans stated there were no citizen presentations this evening.
Town Manager Comments
• FY 2018/2019 Budget calendar presented
• Mayor Evans and I are planning a reception for Dr. Massey from Pitt Community College due to his retirement. We are thinking about a date in early March. This reception would be to honor him for all he has done for the town.
Finance Director Amy Johnson provided the financial report for the month of December, 2017.
Town Manager Hodgkins stated he had the following change to the evening’s agenda:
• Add Agenda Item #10- Wallace Street Storm Drainage Improvements Contract Award
Commissioner Elks made a motion to approve the agenda with the above change. The motion carried unanimously.
- Structure for Demolition- 4305 West Pine Street
Code Enforcement Officer Paul Ellis requested approval to demolish the structure located on 4305 West Pine Street, Parcel #17600. He stated the property would be demolished ninety days from this date if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards. Mayor Evans declared the public hearing on 4305 West Pine Street open at 6:41 p.m. There being no comments, Mayor Evans closed the public hearing at 6:42 p.m.
Commissioner Dixon made a motion to adopt Ordinance (2018) 903, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that the Same May Not be Occupied Until Demolished. The motion carried unanimously.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meeting:
• January 2, 2018 regular session
- Adoption of Ordinance Amending FY 2017-2018 Budget- Fire Department
To adopt an ordinance to amend the FY 2017/2018 budget to place insurance funds received from the damage of Fire Department radios into the Fire Department expense budget to offset the repair to those radios.
- Appointment of Dogwood Festival Advisory Board Member- Kathy Harper
To appointment Kathy Harper to serve as a member of the Dogwood Festival Advisory Committee.
- Final Agenda for Annual Board of Commissioners Planning Retreat
To approve the final agenda for the Board of Commissioners Annual Planning Retreat scheduled for February 19th & 20th.
On motion by Commissioner Hobbs, the Board approved/adopted the following:
• Approve the minutes from the January 2, 2018 regular session
• Adopted Ordinance (2018) 902, An Ordinance Amending the FY 2017/2018 Budget Ordinance – Fire Department
• Approved Resolution (2018) 1386 , Appointing a Member to the Dogwood Festival Advisory Committee (Kathy Harper)
• Approved final agenda for the Annual Board of Commissioners Planning Retreat
The motion carried unanimously.
Citizen Committee Presentations
The following committees presented an annual report:
• Dogwood Festival Advisory Committee – Dan Taylor
• Library Advisory Board – Kearney Long
• May Museum & Park Advisory Commission – Bob Newton
• Parks & Recreation Advisory Committee – Greg May
• Planning & Zoning Board- Tim Reida
Items for Decision
- Presentation and Public Input on the Farmville Public Library Project
Library Director David Miller provided a brief summation report of the Library expansion process thus far.
Rhonda Angerio and Drew Wilgus of Smith-Sinnett Architects, Structural Engineer Brian Ross, and Soil Scientist Carl Bonner all presented brief reports on their findings that the structural integrity of the original building was poor and that addressing the structural deficiencies would be costly. They recommended that the existing building be demolished in favor of constructing a new building on the same site.
The following citizens spoke to the Board in support of constructing a new library building instead of renovating and expanding the current facility: Joyce Albritton, Cheryl Patterson, Steven Hardy-Braz and Connie Widney.
Commissioner Moore, Elks, Shackleford, Dixon and Hobbs, all spoke in support of the Library project.
Commissioner Moore asked for the Board to consider naming it the Davis Library and asked for the legacy of the family to remain.
Commissioner Moore made a motion to build a new Library on the site of the current library. The motion carried unanimously.
- Consideration of Memorandum of Understanding with Neutron Holdings LLC
DBA LimeBike for Bike Sharing Services
Dan Hemme, Operations Manager of LimeBike, presented a request for the Town to establish a bike sharing service in Farmville. Hemme explained that LimeBike is a bicycle-sharing company that operates a dockless bicycle-sharing system in several cities and college campuses across the United States, using a mobile app for reservations. He stated that the service starts at $1 for a 30-minute ride. He also stated that the Town will incur no cost for permitting the service and the Farmville Police Department and Town management had no opposition to the proposal.
Commissioner Dixon made a motion for the Town of Farmville to enter into an agreement with LimeBike to operate bike sharing service in the public rights-of-way in Farmville. The motion carried unanimously.
- Consideration of Appointing a Representative to the NC Eastern Municipal Power
Agency Board of Commissioners
Mayor Evans stated the Town is entitled to one voting member on the NC Eastern Municipal Power Agency (NCEMPA) Board of Commissioners. He said the last voting member the Town had was Richard Hicks who is no longer associated with the Town of Farmville. He requested for the Board to appoint David Hodgkins to serve as the Town’s representative.
Commissioner Elks made a motion to appoint David Hodgkins to serve as the Town’s representative on the NCEMPA Board of Commissioners. The motion carried unanimously.
- Consideration of Appointing a Representative to the Mid-East Commission Board
Mayor Evans requested for the Board to appoint David Hodgkins to serve on the Mid-East Commission Board of Directors due to the term of Wes Thomas expiring and Mr. Thomas stating that the meetings conflict with his work and personal obligations.
Commissioner Moore made a motion to appoint David Hodgkins to serve on the Mid-East Commission Board of Directors. The motion carried unanimously.
- Wallace Street Storm Drainage Improvements Contract Award
Town Manager Hodgkins stated that the Town received bids for storm drainage improvements on Wallace Street on January 25, 2018. He added the project is entirely funded through a grant from the Golden Leaf Foundation’s Disaster Recovery program which is administered by the NC Department of Commerce. Hodgkins said McDavid and Associates recommends award of the construction of storm drainage improvements to the low bidder, Everett’s Lot Clearing & Grading Inc., for their bid of $35,110.52.
Commissioner Hobbs made a motion to adopt Resolution (2018) 1385, Resolution Establishing Capital Project Budget Ordinance and Awarding Construction Contracts, Golden Leaf Disaster Recovery Project, Wallace Street Storm Drainage Improvements, Contract No.1- Storm Drainage Improvements. The motion carried unanimously.
Mayor Evans stated there were no citizen comments at this time.
On motion by Commissioner Moore, the meeting was adjourned at 8:15 p.m. The motion carried unanimously.