Town of Farmville
Board of Commissioners
February 6, 2017
The Farmville Board of Commissioners met in regular session on Monday, February 6, 2017 at 6:00 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.
Mayor Evans called the meeting to order at 6:00 p.m.
Agenda item D. Closed Session Pursuant to NCGS 143-318.11 (a)(6), was moved up to the next item on agenda.
Commissioner Shackleford made a motion to go into closed session. The motion carried unanimously.
Commissioner Shackleford made a motion to go out of closed session. The motion carried unanimously.
Pastor Rick Bailey of the First Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized the Scouts in attendance and asked for explanation. Scott Beamon explained that they are working on their communication badge. Mayor Evans thanked them for attending.
Mayor Evans informed citizens of post card received from ECU Women’s Basketball Coach commending Farmville Police Department for Shop with a Cop program.
Town Manger Hodgkins informed the Board of the following:
- Budget calendar for 2017-18 year is included in agenda packet for informational purpose
- Budget process has begun
- Update on former Farmville Hardware Store property
- Hurricane Matthew recovery – met with FEMA in January. Gathering information for reimbursement of funds.
Mayor Evans informed Board that Finance Report was included in agenda and if any questions, see Town Manager.
Changes/Additions/Deletions to Agenda
Commissioner Moore requested for the following change(s) to the evening’s agenda:
- Add item #6a Pay Adjustment for the Farmville Town Manager
Commissioner Shackleford made a motion to add agenda item #6a Pay Adjustment for the Farmville Town Manager. The motion carried unanimously.
- Structure for Demolition – 6919 Stantonsburg Road
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 6919 Stantonsburg Road. Ellis said if the owners take no action to remove the structure or bring it up to minimum housing standards, in 90 days the Town would demolish the structure.
Mayor Evans opened the public hearing at 6:39 p.m.
Bobby Mills, owner of 6919 Stantonsburg Road approached the podium. He stated that after he received the first letter, he cleaned up the property. Then in September, Mr. Ellis wanted to inspect the house so his allowed it and now he disagrees with his findings. He agrees that work needs to be done but not to the extent that Mr. Ellis states. He wants a fair assessment from a licensed inspector. Mr. Ellis explained that Mr. Mills still has 90 days from the commissioners meeting to become compliant.
Hazel Joyner, co-owner of neighboring property approached the podium. She showed the board pictures of Mr. Mills’ property from last summer and explained that his property has prevented her from selling her mother’s property. She does not want the board to grant him any additional time.
Wayne, Hazel Joyner’s brother and co-owner of neighboring property approached the podium. He informed the board that they have been fighting with Mr. Mills for over 2 years, the house has been vacant for 2 years and he wants the house demolished. He does not think Mr. Mills is going to make the repairs. He does not want the board to grant him any additional time.
Mr. Mills stated that it has not been 2 years. His first letter on the condition of the house was received in 2016 and the list of items it too long for the short amount of time given. Mr. Ellis told him that the house must be brought up to NC Minimum Housing Standards and that he will be ok with a report from a licensed inspector.
Commissioner Dixon suggested tabling the item until the retreat to give Mr. Mills time to get the inspection report from the licensed inspector. Mr. Ellis stated that he does not want to delay the issue. Commissioner Moore asked if Mr. Ellis would be good with 90 days from the time the licensed inspector report is submitted, giving Mr. Mills 2 weeks to gather that report.
Mayor Evans closed the public hearing at 6:52 p.m.
Commissioner Moore made a motion that effective Tuesday, February 7, 2017, Bobby Mills will have 104 (2 weeks to obtain an inspection from an outside inspector and 90 days to comply) days to bring the property located at 6919 Stantonsburg Road up to minimum housing standards or demolish the property. The motion carried 4 to 1, with Commissioner Moore, Dixon, Shackleford and Walters voting in the affirmative and Commissioner Elks voting in the negative.
- Rezone property on South Fields Street from Residential Agricultural (RA20) to Industrial (ID)
Town Manager Hodgkins presented a request by Southern States to rezone parcel 59769, located on the west side of South Fields Street adjacent to the southern boundary of the existing Southern States facility, from Residential-Agricultural (RA-20) to Industrial (ID). The Planning Board unanimously recommended that the property be rezoned as requested.
Mayor Evans declared the public hearing on the rezoning of parcel 59769 open at 6:54 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:56 p.m.
On a motion by Commissioner Walters, the board voted to approve the rezoning request and adopt Ordinance (2017) 884, Ordinance Amending Chapter 157 Zoning. The motion carried unanimously.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meeting:
- January 3, 2016 regular session
- Adoption of Ordinance Amending the FY 2016/2017 Budget Ordinance – Fire Department
To adopt an ordinance amending the FY 2016/2017 budget to transfer monies from the Rural Fire Truck Fund balance account into the Fire Department Capital Outlay equipment expenditure account. The budget amendment is to place the necessary funds in the Fire Department budget to voter the purchase of the new fire truck and the equipment needed for that truck.
- Resolution Authorizing Sale of Surplus Personal Property (Motor Grader)
To adopt a resolution declaring the motor grader as surplus and to authorize the disposing of the motor grader by sale using any means authorized by the NC General Statues including sealed bid, negotiated offer, upset bit and public auction.
On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:
- Approve the minutes from the January 3, 2017 regular session
- Adopted Ordinance (2017) 885, An Ordinance Amending the FY 2016-2017 Budget Ordinance – Fire Department
- Adopted Resolution (2017) 1354, Resolution Declaring Town owned property as surplus (motor grader)
The motion carried unanimously.
Items for Decision
6a. Pay Adjustment for Town Manager
Commissioner Moore stated that our Town Manager has not been considered for a raise in over three years and that he excluded himself from the recent pay study. He pointed out that the Town Manager Hodgkins has done an excellent job during those three years and has accomplished some major things with the direction of the Board. He stated that it is understood these accomplishments are a part of his job but feels David has done an outstanding job while making these positive changes. He commented that the average pay for someone in his position is $113, 205 and he wished the Town could do that but it is not appropriate at this time.
Commissioner Moore made a motion to raise Town Manager Hodgkins salary to $105,000 and have his evaluation yearly with the other employees. The motion carried unanimously.
- Resolution Authorizing Filing a Connect NC Bond Application for grant funding for Sanitary Sewer Improvement Projects.
Rich Moore with McDavid Associates made the presentation to the Board. He explained that project goes back to March of last year, Statewide bond referendum where most of monies were going toward community colleges and universities, 309 million was set aside for water and sewer infrastructure and of that 100 million is earmarked for eligible communities. Application to disperse is in 3 cycles. Commissioner Moore asked if this will include Hines, Wallace, Vines general area only and Rich answered yes – only in city limits. Commissioner Walters asked if it was storm or sanitary sewer and Rich answered sanitary and is 100% grant. Commissioner Walters asked Jeff Stancil, Water and Sewer Supervisor for the Town of Farmville, his thoughts. Mr. Stancil stated that is was a much-needed project. Mayor Evans stated that 3 million was the maximum and asked Rich how much of that amount the Town would be applying. Rich responded that we would apply for as much of the 3 million as possible.
Commissioner Dixon made a motion to approve Resolution (2017) 1355, Authorizing the filing of the connect NC Bond Application for grand funding for Sanitary sewer improvement projects. The motion carried unanimously.
- Resolution Authorizing Filing a Connect NC Bond Application For Grant Funding For Water Improvement Projects
Rich Moore with McDavid Associates made the presentation to the Board. He explained that the project is similar the sanitary sewer improvement project with one difference being the Town is only eligible for a 25% grant and the remaining 75% would be a loan (0% 20 year term). Can use local funds to match the 25% grant. He stated that he was just presenting to the Board for consideration so that if they were planning to spend the money in the future, the Town may take advantage of the opportunity.
Commissioner Moore asked Town Manager Hodgins his thoughts. Town Manager Hodgkins explained that approximately $300,000 is allocated for projects, so getting 25% of that back is a good deal. Commissioner Moore asked Rich to confirm that he was suggesting applying for a $75,000 grant that would not cost the town any addition funds other than what was currently allocated. Rich answered that was correct.
Commissioner Dixon made a motion to approve Resolution (2017) 1356, Authorizing filing a connect NC Bond Application for grant funding for water improvement projects for the April 28, 2017 dead line based on the funds currently allocated for the water projects. The motion carried unanimously.
- Construction Contract Award – 2013 CDBG Project/Watkins MHP
Mike Barnette, representative of McDavid Associates approached the podium. He gave an update on the project. He explained that at the last commissioners meeting the recommendation of award was tabled and that the contractor bids were received on November 16 and the contractor only holds bids for 90 days, a deadline of February 16. He stated that all properties are currently in compliance with the building code. Mayor Evans asked if everything complete that the property owner committed to complete. Mr. Barnette answered that they have completed what is required according to the building code. Mr. Dixon stated that he wished the property owner would complete the original items that were agreed upon. Mr. Barnette answered that in 2014 the property owners agreed to certain items in turn for the town to provide sewer and even if they reach that now how do we keep them in compliance after they have obtained the sewer service. He suggested that the condition of award be contingent upon each unit being in compliance with community standards and the Town of Farmville.
Commissioner Elks stated that her concern is they have had since 2014 to be in compliance to receive grant and now they want the board to approve additional time. If given more time now, what will make them become compliant in the future? She feels that the property owner and the tenants are capable of cleaning up their area. Mr. Barnette stated that Commissioner Elks is correct in her thinking and the property owner and tenants need to be held accountable. He suggested that inspections be performed every 60 days as stated in agreement. If violations found, inspectors enforce corrections.
Mayor Evans asked if the contract was going to be awarded or not. Mr. Barnette suggested installing the infrastructure and if certain lots were not in compliance, they will not receive the services. That lot would not be habitable if there was not service available and could not be rented. Another suggestion Mr. Barnette offered was to give further direction and timeframe to Country Farms, LLC as to the direction the Board wanted them to move to come in to compliant with the agreement and her recommended that come from the Town Attorney with in the next 30 to 45 days.
Commissioner Dixon stated that he would support the project as long as the property owner complies with the 2014 agreement and he feels they need to defer action until then. Mr. Barnette recommended the Board work with the Town Attorney and will need to rebid if not still in place.
Commissioner Dixon made a motion to defer action until the property owner has complied with the 2014 agreement. The motion carried unanimously.
- Appointments to the Façade Grant Committee
Town Manager Hodgkins reported to the Board that it is time for three position on the Façade Grant Committee to be reappointed/appointed. He stated that the committee members serve a three-year term and that Melanie Kue Joyner and Bert Smith would both like to be reappointed. Josh Boberg does not want to be reappointed. Town Manager Hodgkins suggested Willie Horne of Horne’s Funeral Home be appointed to the third seat. He explained that Horne was the first recipient of the Façade Grant since it was revamped.
Commissioner Elks made a motion to approve Melanie Kue Joyner, Bert Smith and Willie Horne to serve on the Façade Grant Committee for a three-year term to expire March 2020. The motion carried unanimously.
- Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat
Town Manager Hodgkins provided a draft agenda for the upcoming Board retreat.
Commissioner Walters requested discussing moving the Board of Commissioners meeting to Tuesday nights instead of Monday nights.
Commissioner Shackleford made a motion to approve the Annual Retreat Agenda. The motion carried unanimously.
Commissioner Moore thanked the scouts for attending. He told the scouts that there was a move made called Hamburger Hill and the 101st Airborne Division that took that hill. He said it was a turning point in Vietnam War. He told them that Mr. John Spruill was a part of the 101st Airborne Division and was present at the meeting. He asked Mr. Spruill to stand. He said that on this very night in 1991 Mr. Spruill went to his second war in Saudi Arabia. Commissioner Moore thanked Mr. Spruill for all of his service.
Mr. Spruill thanked the Board for the recognition.
On motion by Commissioner Walters, the meeting was adjourned at 7:51 p.m. The motion carried unanimously