Town of Farmville
Board of Commissioners
January 2, 2018
The Farmville Board of Commissioners met in regular session on Tuesday, January 2, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Alma Hobbs, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Public Works Director Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized John Spruill.
John Spruill, on behalf of Post 372, asked for consideration by the Board to allow them to meet at the community center on Thursday nights free of charge. In addition, Mr. Spruill thanked the town, along with Paul Ellis and Wes Thomas for the demolition projects that have been completed on South Main Street and Railroad Street.
Dan Hemme, a Farmville citizen, gave a brief explanation to the Board on what cycling can do for a community.
Mayor Evan presented a plaque to outgoing Commissioner Hunter Walters.
Town Manager Comments
- The consultant for the Strategic Economic Development Plan has completed a draft of the plan and the steering committee will be meeting later this week to review the draft. A presentation will made on the plan in February.
- The Town staff is preparing for upcoming severe winter weather.
Finance Director Amy Johnson provided the financial report for the month of November, 2017.
Town Manager Hodgkins stated he had the following changes to the evening’s agenda:
- Add Agenda item #11 – Procedure for Filling Elected Official Vacancies
- Add Agenda item #12- Televising Board of Commissioners Meetings
Commissioner Moore made a motion to approve the agenda with the above changes. The motion carried unanimously.
Mayor Evans requested to move Agenda item #8, Report on Farmville Public Library Project, up on the meeting to before Agenda item #6.
Commissioner Moore made a motion to approve the request. The motion carried unanimously.
Proclamation on Human Trafficking and Awareness Month- Mayor Evans
Mayor Evans presented a Proclamation on Human Trafficking and Awareness Month to Allison Eastwood.
Presentation on Pitt County Brew and Cue Trail- Sierra Jones and Andrew Schmidt
Sierra Jones and Andrew Schmidt from the Pitt County Convention and Visitors Bureau made a presentation on the Pitt County Brew and Cue Trail.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meeting:
- December 5, 2017 regular session
- Budget Amendment- Library Capital Project
To adopt an ordinance amending the FY 2017/2018 budget to create a capital project budget for the Farmville Public Library construction project.
- Appointment of Fire Chief for 2018
To appoint Tommy Brady as Fire Chief for another one-year term.
- Approval of Audit Report for FY 2016/2017
To approve the audit report for the fiscal year ending June 30, 2017.
- Appointment of May Museum Commission Member- Carolyn Erwin
To adopt a resolution appointing Carolyn Erwin to serve as a member on the May Museum and Park Commission
On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:
- Approve the minutes from the December 5th regular session
- Adopted Ordinance (2018) 901, An Ordinance Amending the FY 2017-2018 Budget Ordinance
- Approved appointment of Tommy Brady as Fire Chief for another one-year term
- Approved audit report for fiscal year ending June 30, 2017
- Adopted Resolution (2018) 1383, Appointing a Member to the May Museum and Park Commission (Carolyn Erwin)
The motion carried unanimously.
Items for Decision
- Report on Farmville Public Library Project- Rhonda Angerio and Drew Wilgus
Library Director David Miller stated he had been working with Smith Sinnett Architecture on the renovation and expansion of the Library. He stated they have been evaluating the current site and building conditions.
Rhonda Angerio and Drew Wilgus from Smith Sinnett Architecture made a presentation to the Board on their progress and asked for feedback. They provided project estimates which included an option of renovation/expansion to the current Library and an option of demolition of the existing building and construction of a new library on site. They noted that given the deteriorating condition of the current building, the cost of construction between the two options was minimal. Citing sustainability, cost effectiveness, and operational advantages, they recommended new construction versus renovation and expansion.
After a general discussion, the Board agreed to look towards new construction while still memorializing the contributions of those who made the original library possible and preserving historical aspects of the original building.
Commissioner Moore made a motion to have this placed on the retreat agenda and for a decision to made so that the Town can begin to search for funding. The motion carried unanimously.
Commissioner Moore made a motion to allow for a public hearing concerning the construction of a new library at the next meeting. The motion carried unanimously.
- Rezone Property on West Wilson Street from Industrial District (ID) to
Residential-5 (R-5 District)
Town Manager Hodgkins asked for the agenda item to be postponed because the original request had been amended and the item needed to go back to the Planning Board for consideration.
On motion by Commissioner Hobbs, the Board agreed to postpone this agenda item for this evening. The motion carried unanimously.
- Discussion on Proposed Amendments to Regulations Regarding Columbaria in
Town Manager Hodgkins provided a recommendation of proposed changes to the Town Ordinance in regards to Columbaria use in Town Cemeteries.
The Board directed the Town Manager and Public Works Director to come back to the Board with a fee schedule at the retreat.
- Discussion of Authorizing an Electric Customer Service Survey for the Town of Farmville
Town Manager Hodgkins requested for the Board to authorize ElectriCities and Great Blue Research to conduct the 2018 Retail Customer Perception and Segmentation Survey in Farmville beginning in February.
Commissioner Elks made a motion to authorize ElectriCities and Great Blue Research to conduct the 2018 Retail Customer Perception and Segmentation Survey. The motion carried unanimously.
10.Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat
Town Manager Hodgkins presented a draft agenda for the upcoming Board retreat. He stated he would add the Library renovation versus new construction and funding to the agenda for further discussion.
Commissioner Elks stated she would like to look at possibly updating the holding shelter for our animals since the cages are in bad shape.
Commissioner Moore stated he would like to review all properties owned by the town and assess whether they are worth keeping or if the Town needs to sell them.
Commissioner Hobbs stated she wants to add some items that came out of a citizens listening session that she held a couple of months ago which contains a priority list from citizens of items which need to be addressed in the Town. Commissioner Hobbs agreed to share this list with the Manager band Commissioners for consideration.
11.Procedure for Filling Elected Official Vacancies
Commissioner Moore made a motion to allow nominations from the board of commissioners and to allow a 60-day period to contact a potential commissioner to gauge interest. The motion carried unanimously.
12.Televising Board of Commissioners Meetings
Commissioner Moore stated he wanted to start televising the Board meetings. He stated a broad camera shot and good audio is all the Town needs. He asked IT Director Brian Sephar to bring back some quotes for the retreat.
Aisha Saleem wanted to know if her brothers could dig the grave on their cemetery owned plots and not the Town and if the Town would still charge a fee.
Public Works Director Wes Thomas stated that her brothers could dig the grave but a Town employee must be present to supervise and the same fee would still be charged.
Steven Hardy-Braz expressed his support for the Library and stated a new Library would cost the taxpayer about $80/year and he thinks it is definitely worth that.
John Spruill expressed his gratitude for McDavid Associates working on the drainage issues.
On motion by Commissioner Hobbs, the meeting was adjourned at 8:34 p.m. The motion carried unanimously.