Town of Farmville
Board of Commissioners
June 26, 2018
The Farmville Board of Commissioners met in regular session on Monday, June 4, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Lester Gay, from the Community Fellowship Ministries Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Jay Johnson, owner of the Farmville Flower Basket.
Johnson thanked the Board for allowing the Music on Main event. He said they had a good crowd even with the heat. He added it did rain but the band at least got an hour of play time in beforehand. Johnson stated they would like to have another Music on Main event in August if approved once a date is determined.
Mayor Evans recognized Lester Gay.
Gay stated that there are tree branches extended into the road on the south side of Main Street near 4116 South Main Street, and trucks are hitting it. He also mentioned the rotten tree located in Bennett Park and the limbs are falling on the walkway.
Mayor Evans recognized Frank Bradham, a Farmville citizen.
Bradham expressed his disappointment that he and Harry Albritton Jr. were not being re-appointed to the Town Planning Board and not being notified of this after years of serving on the Planning Board. He further stated that he had recently learned that one of the two candidates for appointment withdrew and that he wanted to withdraw his name for this vacancy and recommend that Mr. Albritton to be considered for re-appointment to serve along with John Spruill.
Town Manager Hodgkins made the following comments:
- Frank Bradham was a good Planning Board member
- Will Brown, the candidate who withdrew from appointment to the Planning Board, withdrew because he is moving out of town soon and was not sure if the house he plans to build would be in the ETJ or not
- July 4th celebration will be held on July 3rd from 6:00 pm until 9:30 pm with food, the Tar River Band, and fireworks
- Sidewalk work continues on Grimmersburg Street
- Assessment of new fire station – option is expiring on 9/1 and we are continuing to evaluate the site with hope to have a report on the agenda in August
Finance Director Amy Johnson provided the financial report for the month of May, 2018.
Town Manager Hodgkins stated he had no changes to the evening’s agenda other than removing Will Brown’s name from consideration for a Planning Board appointment.
On motion by Commissioner Moore, the Board agreed to change Agenda item #6 to reflect the name change from Will Brown to Harry Albritton. The motion carried unanimously.
Items for Consent
1. Approval of Minutes
To approve the minutes from the following sessions:
- June 4, 2018 Regular session
2. Ordinance Amending FY 2017/2018 Budget Ordinance- Year End Adjustments
To adopt an ordinance amending the budget to cover all over-expenditures and to clean up revenue and expense accounts to bring them more in line for year end.
3. Resolution Authorizing Sale of Surplus Personal Property
To adopt a resolution declaring certain personal property as surplus and authorize the
sale utilizing methods available under NCGS 160A, Article 12.
4. Re-Appointment of Planning Board Member- Tim Reida
To adopt a resolution to re-appoint Tim Reida to serve another term on the Planning
5. Re-Appointment of Planning Board Member- Bert Smith
To adopt a resolution to re-appoint Bert Smith to serve another term on the Planning
6. Re-Appointment of Planning Board Member- Harry Albritton
To adopt a resolution to re-appoint Harry Albritton, Jr. to serve another term on the
7. Appointment of Planning Board Member- John Spruill
To adopt a resolution to appoint John Spruill to serve a term on the Planning Board.
On motion by Commissioner Moore,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the June 4th regular session
- Adopted Ordinance (2018) 912, An Ordinance Amending the FY 2017/2018 Budget Ordinance- Year End Adjustments
- Adopted Resolution (2018) 1401, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
- Adopted Resolution (2018) 1402, Re-Appoint Advisory Board Member- Planning Board (Tim Reida)
- Adopted Resolution (2018) 1403, Re-Appoint Advisory Board Member- Planning Board (Bert Smith)
- Adopted Resolution (2018) 1404, Re-Appoint Advisory Board Member- Planning Board (Harry Albritton, Jr.)
- Adopted Resolution (2018) 1405, Appoint Advisory Board Member- Planning Board (John Spruill)
The motion carried unanimously.
Items for Decision
8. Presentation of Schematic Drawings for New Farmville Public Library
Smith Sinnett Architecture presented renderings of the Library’s new facility for public feedback.
On motion by Commissioner Dixon, the Board agreed to accept the concept and drawings as presented and to move forward with the project. The motion carried unanimously.
9. Report on Surplus Real Estate Sale
Town Manager Hodgkins requested for the Board to allow continuance of marketing of the surplus properties in order to receive more bids, and to have a final price to start the upset bid process at the August meeting.
On motion by Commissioner Hobbs, the Board allowed for the surplus properties to remain open until August for marketing, changing the minimum bid for consideration to $20,000 for the two parcels next to Farmville Furniture. The motion carried unanimously.
Mayor Evans asked for citizen comments at this time.
Commissioner Moore recognized John Spruill for his regular attendance at the Town Board meetings for the past ten years, with only missing two meetings. Moore stated he was glad to see him serve on a Town committee.
Bert Warren asked if it we knew how many parking spaces would be lost due to the construction of the new library.
On motion by Commissioner Elks, the Board adjourned into closed session at 7:37 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel. The motion carried unanimously.
On motion by Commissioner Elks, the Board returned into regular session at 8:53 p.m. The motion carried unanimously.