Town of Farmville
Board of Commissioners
June 27, 2016
The Farmville Board of Commissioners met in regular session on Monday, June 27, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner David Shackleford was absent.
Mayor Evans called the meeting to order at 6:30 p.m.
Commissioner Hunter Walters, a member of the United Methodist Church in Farmville, offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans stated there were no citizen presentations this evening.
Town Manager Hodgkins informed the Board of the following:
- New financial billing software contract has been signed with implementation to begin in about nine months
- Safety training was provided for all full-time employees last week
- No offers were made by the June 13th deadline from the advertisement for sealed bids on the hardware store property
Mayor Evans requested approval for the evening’s agenda with no changes.
On motion by Commissioner Elks, the Board approved the agenda as presented. The motion carried unanimously.
- CDBG-I Program Amendment
Mike Barnette, from McDavid Associates, stated the engineering design for the 2013 CDBG-I program proposes to construct a force main along US 258 from the US 258/ SR 1200 intersection to the pump station on Highland Drive. He further stated the program needs to extend the project boundary to include this area which requires a program amendment.
Mayor Evans declared the public hearing open at 6:36 p.m. There being no further comments, Mayor Evans closed the hearing at 6:37 p.m.
On motion by Commissioner Dixon and second by Commissioner Walters, the Board authorized the Mayor to approve the minutes of the public hearing. The motion carried unanimously.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meeting(s):
- June 6, 2016 Regular session
- June 6, 2016 Closed session
- Adoption of Ordinance Amending FY 15/16 Budget Ordinance- Year End
To adopt an ordinance amending the FY 2015/2016 budget ordinance to cover any remaining over expenditures made and to make adjustments to revenue accounts as needed.
- Adoption of Amendment to Capital Project Ordinance for 2016 Main Street
To adopt a resolution amending the capital project ordinance for the 2016 Main Street Sidewalk Improvements Project which is now complete and came in under budget.
- Adoption of Resolution Declaring Certain Town Owned Property as Surplus
To adopt a resolution declaring identified Town owed items/properties as surplus and to authorize use of any sale methods available under NCGS 160A, Article 12.
On motion by Commissioner Dixon,HHSSSS the Board approved/adopted the following:
- Approve the minutes from the June 6th regular and closed sessions
- Adopted Ordinance (2016) 871, An Ordinance Amending the FY 2015/2016 Budget Ordinance
- Adopted Resolution (2016) 1330, Resolution Amending Capital Project Budget Ordinance, 2016 Main Street Sidewalk Improvements
- Adopted Resolution (2016) 1331, Resolution Declaring Certain Town Owned Property as Surplus
The motion carried unanimously.
Items for Discussion/Decision
- Update on Community Garden
Cathy Holmes, a representative of the group of citizens working to establish a community garden to utilize land owned by the Town on West Cotton Street, addressed the Board and stated they agreed to all terms included in the proposed lease agreement drafted by the Town Attorney.
On motion by Commissioner Dixon, the Board approved the general terms of the proposed lease agreement. The motion carried unanimously.
- Resolution- Sale of Surplus Town Property
Town Manager Hodgkins stated the Town received an offer from Sophie Szymeczek to purchase a 0.19 acre lot located at 4288 West Pine Street.
Commissioner Elks made a motion to consider the offer to purchase and to adopt Resolution (2016) 1332, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property. The motion carried unanimously.
- Award Wastewater Treatment Plant Management Contract
Town Manager Hodgkins stated he had received proposals to operate the Wastewater Treatment Plant from the current operator, United Water/Suez and from Envirolink, another company that manages such facilities. He further stated that United Water has made a good faith effort to retain the business and yielded savings in excess of $70,000 annually. Hodgkins requested that the Board award a new contract to United Water due to lower cost and familiarity with the plant and local issues.
Gary Stainbeck, Regional Manager of United Water/Suez, addressed the Board and answered questions.
Commissioner Dixon made a motion to approve the new contract with United Water/Suez as presented. The motion carried unanimously.
- Renewal of Lease with Davis Enterprises for Parking Lot Adjacent to Episcopal Church
Town Manager Hodgkins provided the Board with a copy of the renewal lease agreement with Davis Enterprises for the parking lot adjacent to the Farmville Public Library and the Episcopal Church.
On motion by Commissioner Walters, the Board approved the extension of the existing lease agreement. The motion carried unanimously.
- Presentation of Amendments to the Town Employee Personnel Policy
Town Manager Hodgkins introduced David Hill, from HR Essentials Consulting, to give a presentation on the recommended changes to the personnel policy.
- Presentation of Employee Pay and Classification Study
David Hill presented an overview of the employee pay and classification study which was conducted by his firm.
Chief Greene stated the first “Let’s Talk” event, where the police talk with citizens over coffee and answer questions, went well.
Library Director David Miller stated he has an event every other Thursday revealing events in history. He stated the location is alternated with the Library and the May Museum.
Recreation Director Matt Johnston stated the Town is providing a movie on the commons event once a month and the first one was successful.
Commissioner Moore thanked citizen John Spruill for his service in the army.
On motion by Commissioner Dixon, the meeting was adjourned at 8:46 p.m. The motion carried unanimously
Robert L. Evans, Mayor
Amy B. Johnson, Town Clerk