Town of Farmville
Board of Commissioners
June 6, 2016
The Farmville Board of Commissioners met in regular session on Monday, June 6, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Deputy Clerk Theresa L. Cieslinski.
Mayor Evans called the meeting to order at 6:30 p.m.
Reverend Bill Price of Farmville United Methodist Church, offered the invocation which was followed by lifting Amy B. Johnson up in prayers during her medical leave of absence and then pledge of allegiance to the flag.
Mayor Evans presented a Proclamation of Honor and Respect to Bill and Jean Price to honor their service to the Farmville community.
Lieutenant Paul McLawhorn recognized Officer Jason Tyndall for achieving the Advanced Law Enforcement Certificate.
Mayor Evans recognized Charlene Best, 2820 Nash Joyner Road, who works at Farmville Central High School and was representing the STEP Team at Farmville Central High School. This year they have the opportunity to be selected to go to the State Championships for Step Teams. Ms. Best asked the Board if they could use the Community Center for six days of practice and also a night for a dinner to be served to the STEP. During the summer, they don’t have the air conditioning on at the school.
Mayor Evans asked Matt Johnston, Parks & Recreation Director to help Ms. Best in reserving the Community Center.
Aleesha Salaam addressed the board regarding the letter she received regarding the height of her grass. The letter stated this is her annual notice and if the grass at parcel #4701 becomes too high, the town would cut it and she would be billed. She stated that she has no contract with the Town and she will cut the grass when she is able to do so.
Mayor Evans replied to Ms. Salaam that she needed to contact Paul Ellis, Code Enforcement Officer because the Board couldn’t give her permission to just disregard the notice.
Town Manager Comments
Town Manager David Hodgkins stated that the South Main Street sidewalk project is complete and is being used extensively. He noted that the project came in under budget by at least ten percent.
Mr. Hodgkins also noted that the School Board was meeting tonight as well and will hopefully decide to work with Farmville on the School Resource Officer situation.
Changes/Additions/Deletions to Agenda
Town Manager David Hodgkins asked for the removal of item numbers 3 and 4 to be deleted from the agenda because Strata Solar withdrew their request and will be going back to the drawing board with no time table on submitting a new request.
Mayor Evans requested approval for the agenda with the following changes:
- Delete Agenda Item #3 – Amend the Zoning Ordinance to Add a Solar Power Overlay District in the Residential Agricultural District
- Delete Agenda Item #4 – Rezone Property on NC 121 West from Residential Agricultural To Residential Agricultural – Solar Power Overlay District
Commissioner Dixon made the motion to approve the revised agenda with the deletion of items 3 and 4 from the agenda. The motion carried unanimously.
- Structures for Demolition – 4363 Railroad Street and 4371 Railroad Street
Paul Ellis, Code Enforcement Officer, requested permission to demolish the structures located at 4363 Railroad Street – Parcel #14354 and 4371 Railroad Street – Parcel #15389. He stated that the owners of the properties wish to donate the property to the town and all taxes are up to date. If the town accepts the donated properties it will save costs by negating the need to go through the foreclosure process.
Mayor Evans opened the public hearing at 6:53 pm for the demolition of the structure located at 4363 Railroad Street.
No public comments were presented so at 6:54 pm Mayor Evans closed the public hearing.
Commissioner Dixon made a motion to accept the gift of the property located at 4363 Railroad Street donated by the property owner and demolish the structure. The motion carried unanimously.
Mayor Evans opened the public hearing at 6:55 pm for the demolition of the structure located at 4371 Railroad Street.
No public comments were presented so at 6:56 pm Mayor Evans closed the public hearing.
Commissioner Elks made a motion to accept the gift of the property located at 4371 Railroad Street donated by the property owner and demolish the structure. The motion carried unanimously.
- FY 2016/2017 Annual Budget Ordinance
Mayor Evans opened the public hearing at 7:01 pm to receive citizen input on the proposed operating budget for the 2016/2017 annual budget.
No public comments were presented so at 7:02 pm Mayor Evans closed the public hearing.
Commissioner Dixon made the motion to adopt the FY 2016/2017 budget ordinance as presented. The motion carried unanimously.
Commissioner Moore commended the board for the hard work and research they did and the way the board executed this budget and also to the Mayor for his leadership and also the preparation of this budget by the Town Manager and Amy B. Johnson and everyone that had a hand in it. It was one of the best budget workshops he has ever worked through and he thanked the board for that. He also stated it was very thorough.
The Mayor thanked Commissioner Moore as well.
Items for Consent
- Approval of Minutes
For the following meetings:
- May 02, 2016 Regular Session
- May 02, 2016 Closed Session
- May 18, 2016 Budget Workshop 1
- May 23, 2016 Budget Workshop 2
- Adoption of Ordinance Amending the FY 15/16 Budget Ordinance – Year End Adjustments
Budget amendment to cover any over expenditures made in the 15/16 budget and bring revenue accounts more in line. Accounts have been adjusted based on predicted June 30, 2016 balances.
- Resolution Honoring Jeff Stancil on Receipt of the Al Deratt Award from the North Carolina Rural Water Association
Jeff Stancil, our Distribution and Collections Supervisor, received the Al Deratt Award from the North Carolina Rural Water Association. Approving the resolution congratulates him for this achievement.
- Re-appoint Advisory Board Members
Tammy Matis would like to be reappointed to serve on the Tree and Community Appearance Board.
- Adoption of Resolutions for Advisory Board Appointments to Dogwood Festival Board
Denise McLawhorn and Dan Taylor would like to be reappointed to serve on the Dogwood Festival Board. Hunter Walters to be appointed to serve as the Board of Commissioners representative for the Dogwood Festival.
Commissioner Moore made the motion to approve items by consent. The motion carried unanimously.
- Presentation on Meals on Wheels Program
Rich Zeck of the Pitt County Council on Aging returned to present further details on the Farmville Meals on Wheels program and the needs that haven’t yet been met with the goal being to serve all the seniors in Farmville that are in need of meals. The current approved funding would not serve all the seniors in Farmville who are in need of meals.
Commissioner Shackelford made the motion to allocate the remainder of the funding ($2780 of the $25,000) allocated for Community Organization Funding in the FY 2016-17 budget to Pitt County Council on Aging for Meals on Wheels. The motion carried unanimously.
Commissioner Moore requested Mr. Zeck to provide a quarterly update to this board so that we know those we have served and how many more we need to try to budget for in future budgets.
- Community Garden
Kathy Holmes presented information about a group of area citizens that has been meeting on a regular basis to create a community garden in Farmville. Their vision is to have all generations growing healthy foods together, to learn to cook and eat healthier, and to learn to preserve fresh goods. The Garden Team’s mission is to recruit members of the community to volunteer their time and expertise for a community garden in Farmville and to educate about the benefits of eating healthier. Ms. Holmes is asked the Town Board to consider allowing the Garden Team to use the property recently acquired on West Cotton Street from the Monk family and include supplying water service to this site. A five-year commitment is recommended.
After a brief discussion on the grass cutting, water arrangements, clearing the land and other items, Commissioner Moore made a motion to provide the group this land for a 5-year term for the purpose of establishing a community garden per the conditions set forth by the Town Attorney and the Town Manager. The motion was carried unanimously.
- Renewal of Lease for Parking Lot Adjacent to Farmville Public Library
Town Manager David Hodgkins presented a proposed extension of the current lease that the Town has with the Davis Heirs for the parking lot adjacent to the Farmville Library that expires June 30th for the sum of $3,500.00 annually. He distributed a map with the referenced parking lot highlighted in yellow and explained that the Town actually has two different leases, each referencing different parking spaces, and the other lease will be presented at the next meeting.
Commissioner Dixon made the motion to extend the Davis-Heir property lease until June 30, 2021. The motion carried unanimously.
- K) Citizen Comments
John Spruill commended the board for doing work on the south side. He stated last week Lt. McLawhorn and Chief Greene had the Town put some rocks and sand in a hole and when it rained it washed it away so it is still a bad hole. He also wanted to speak of cutting the high grass on the corner of George and Wallace Street that is a private property. He also said that there’s a vacant house at 707 South George Street that has high grass as well. Instead of just tearing the houses down on Railroad Street, there are other houses around there that need some attention because they are dilapidated mainly between George Street and HB Sugg Community Center.
Mr. John Spruill shared his phone number with the clerk in case further information is needed.
Motion made by Commissioner Walters to go into closed session at 7:37 p.m. to discuss matters relating to personnel. The motion carried unanimously.
On motion by Commissioner Walters, the Board returned into regular session at 8:32 p.m. The motion carried unanimously.
On motion by Commissioner Walters, the meeting was adjourned at 8:34 p.m. The motion carried unanimously
Robert L. Evans, Mayor
Theresa L. Cieslinski, Deputy Town Clerk