The Farmville Board of Commissioners met in regular session on Monday, March 2, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John O. Moore presiding. Present for the meeting were Commissioners Jamin Dixon, Brenda Elks, Alma Hobbs, David Shackleford and Bert Smith; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Moore called the meeting to order at 6:30 p.m.
Pastor Lester Gay from the Community Fellowship Ministries in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag lead by Elliott Bass, who is a Farmville Boy Scout.
Mayor Moore recognized AC Salaam, a Farmville citizen.
Ms. Salaam spoke in regards to women’s history month.
Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.
Mr. Hardy-Braz stated he had left a message with the Pitt County Soil Conservation Service concerning the debris that was recently cut down. He said it has created a dam by Little Contentnea Creek and he is concerned it will caused flooding issues. Hardy-Braz asked if the Town could coordinate with them since he has not heard anything back.
Town Manager Hodgkins had the following comments:
- Primary portion of the Sludge dryer has been sold
- New outdoor sculpture will be installed in front of the Community Center tomorrow morning
- Board Retreat was very productive and thanked the Town Board for allowing the staff and himself to have it since it gives everyone a good opportunity to keep the Board informed of upcoming projects and to get direction on the new budget.
Finance Director Amy Johnson provided the financial report for the month of February, 2020.
Mayor Moore asked if there were any additional changes to the agenda.
Commissioner Elks made motion to add the following to the evening’s agenda:
- Agenda item #17- Request by Farmville Middle School for Use of Soccer Field- Diane Hudson
The motion carried unanimously.
1. Proclamation- Mayor Moore
Mayor Moore read a Proclamation recognizing the Month of the Young Child and Week of the Young Child.
Items for Consent
2. Approval of Minutes
To approve the minutes from the following session:
- February 3, 2020 Regular Session
3. Report of Unpaid Taxes for 2019
To approve the 2019 unpaid taxes report that are liens on real property and authorize the advertisement of these in The Standard newspaper in March.
4. Adoption of Ordinance Amending FY 2019/2020 Budget – Bonnie’s Alley
To adopt an ordinance amending the FY 2019/2020 Capital Project Budget for Bonnie’s Alley to reflect all revenues and expenses related to the project.
5. Appointment of Planning Board Member – Frank Bradham
To adopt a resolution appointing Frank Bradham to the Planning Board.
6. Appointment of May Museum and Park Commission Member – Stuart Barnette
To adopt a resolution appointing Stewart Barnette to the May Museum and Park
7. Appointment of Recreation Board Member – Justin Foskey
To adopt a resolution appointing Justin Foskey to the Recreation Board.
8. Appointment of Recreation Board Member – Donnie Greene
To adopt a resolution appointing Donnie Greene to the Recreation Board.
9. Appointment of Recreation Board Member – Paul Grimes
To adopt a resolution appointing Paul Grimes to the Recreation Board.
On motion by Commissioner Hobbs,HHSSSS the Board approved/adopted the following:
- Approved the February 3, 2020 regular session minutes
- Approved the 2019 unpaid taxes report and authorize the advertisement of 2019 unpaid tax liens on real property
- Adopted Ordinance (2020) 950, An Ordinance Amending the FY 2019/2020 Budget Ordinance- Bonnie’s Alley
- Adopted Resolution (2020) 1477, Appointing a Member to the Farmville Planning Board (Frank Bradham)
- Adopted Resolution (2020) 1478, Appointing a Member to the May Museum and Park Commission (Stewart Barnette)
- Adopted Resolution (2020) 1479, Appointing a Member to the Recreation Advisory Board (Justin Foskey)
- Adopted Resolution (2020) 1480, Appointing a Member to the Recreation Advisory Board (Donnie Greene)
- Adopted Resolution (2020) 1481, Appointing a Member to the Recreation Advisory Board (Paul Grimes)
The motion carried unanimously.
Items for Decision
10. Presentation on Pitt County Property Revaluation – Sam Croom, Pitt County Tax
Sam Croom, Pitt County Tax Administrator, gave a presentation to the Board on the recent property revaluation. He explained the process and how it will affect property values in the Farmville area.
11. Presentation by Pitt Community College on Programs at the Farmville Campus –
Dr. Kristen Braswell, Dean of Off-Campus Programs
Dr. Kristen Braswell, Dean of Off-Campus Programs for Pitt Community College, made a presentation to the Board on the current programs and activities at the Farmville Center.
12. Consideration of Offer to Purchase Real Property – H.B. Sugg Organization
Town Manager Hodgkins stated the Town received an offer from the H.B. Sugg Charitable Organization to purchase a vacant lot owned by the Town located on East Cotton Street, Pitt County Tax Parcel 19355.
Commissioner Elks made a motion to begin the upset bid process and to adopt Resolution (2020) 1482, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property (Parcel 19355). The motion carried unanimously.
13. Contract Award- Walnut Street Depot Parking Improvements
Rich Moore, from McDavid Associates, stated the Town has an agreement with the Walnut Street Depot Building developer to construct parking improvements in exchange for use of the building as a temporary location for the Town library for the period required for construction of the new library. Moore presented two design scenarios to the Board. He explained the first scenario (Option A) would be paving of parking space along Walnut Street and a new parking lot on the west side of the depot that includes curb and gutter and a single driveway access to Walnut Street. Moore further explained the second scenario (Option B) would be the same as the first scenario but adds a second driveway access to the new parking lot from Walnut Street.
Moore presented bids received and recommended award of the contract to BridgePoint Civil, LLC due to being the lowest bidder. He also requested approval of a Resolution to Establish the Capital Project Budget Ordinance based on which option the Board chooses to proceed with. Moore stated this would bring the total project balance to $331,429 for Option A or $340,657 for Option B.
Town Manager Hodgkins informed the Board the parking lot would be public parking during times when no event is planned at the depot.
Commissioner Smith made a motion to proceed with Option B and to award the bid to BridgePoint, LLC, in the amount of $224,933.50. With this motion the Board adopted Resolution (2020) 1483, Establishing Capital Project Budget Ordinance and Awarding Construction Contracts, Walnut Street Depot Parking Lot, Contract No.1- Parking Lot Addition. The motion carried unanimously.
14. Contract Award – Dalton’s Cove Sanitary Sewer Extension
Rich Moore, from McDavid Associates, stated the Town has an agreement with the Dalton’s Cover Subdivision developer to extend sewer to the subdivision property. He further stated the developer will be responsible for extending sewer within the subdivision. Moore informed the Board that the developer is requesting the Town to move forward with extension of sanitary sewer to the property. Moore added the developer has agreed to move forward with internal infrastructure and indicates that initial development will include approximately 13 residential homes.
Moore stated bids were received on October 15, 2019 and he recommended award of bid to Ralph Hodge Construction due to being lowest bidder. He requested award of bid contingent upon a bid negotiation amount of $212,850, and approval of a Resolution Amending the Capital Project Budget Ordinance.
On motion by Commissioner Elks, the Board awarded the bid to Ralph Hodge Construction contingent upon a bid negotiation amount of $212,850, and adopted Resolution (2020) 1484, Awarding Construction Contract and Amending Capital Project Budget Ordinance, Contract No. 1 – Sanitary Sewer Improvements, Dalton’s Cove Subdivision Sanitary Sewer Improvements. The motion carried unanimously.
15. Consideration of Moving Town July Fourth Celebration to Thursday, July 2
Recreation Facilities Coordinator, Isaiah Lubben, asked the Board for approval to hold the July 4th Celebration for the Town on Thursday, July 2nd this year due to Zambelli Fireworks being completely booked on July 3rd, 4th and 5th.
Commissioner Elks made a motion to approve the Town’s July 4th Celebration to be held this year on Thursday, July 2nd. The motion carried unanimously.
Commissioner Dixon requested Isaiah to bring Zambelli Fireworks open dates for July 2021 at the April 6, 2020 Board meeting.
16. Appointment to Mid-East Commission Board of Directors
Town Manager Hodgkins stated he is the current representative serving for the Town on the Mid-East Commission Board and his term expired on December 31, 2019. Hodgkins expressed his willingness to continue to serve
On motion by Commissioner Elks, the Board re-appointed David Hodgkins to serve as the Town’s representative on the Mid-East Commission Board of Directors. The motion carried unanimously.
17. Request by Farmville Middle School for Use of Soccer Field- Diane Hudson
Diane Hudson requested permission for the Farmville Middle School to use the Town’s soccer field for their five home matches.
On motion by Commissioner Smith, the Board approved the use of the Town soccer field by Farmville Middle School. The motion carried unanimously.
Mayor Moore asked for citizen comments.
There were no comments.
Mayor Moore announced that Audrey Vines has been selected as one of the “Remarkable Women for 2020” by Next Star Media Group.
Mayor Moore stated he attended the Eagle Scout reception for Colt Jordan and congratulated Colt on his accomplishment.
On motion by Commissioner Dixon, the meeting was adjourned at 7:34p.m. The motion carried unanimously.