The Farmville Board of Commissioners met in regular session on Monday, November 30, 2020 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Pro-Tempore Bert Smith presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Mayor John Moore and Commissioner Alma Hobbs attended by phone.
Mayor Pro-Tempore Smith called the meeting to order at 6:30 p.m.
Code Enforcement Director Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Elks.
Mayor Pro-Tempore Smith recognized Steven Hardy-Braz, a Farmville citizen.
Mr. Hardy-Braz asked the Board to consider, at the upcoming retreat, putting the transition plan in place that was required 30 years ago by the American Disabilities Act.
Town Manager’s Comments
Town Manager Hodgkins made the following comments to the Board:
- Pitt County Health Dept flu shot clinic to be held on December 9th from 10 am until 2 pm at the Farmville Community Center
- Introduced new Recreation Director Diane White who started work on November 30.
Finance Director Amy Johnson provided the financial report for the month of November, 2020.
Changes/Additions/Deletions to Agenda
Mayor Pro-Tempore Smith asked if there were any additional changes to the agenda.
Commissioner Dixon made a motion to adopt the agenda as presented. The motion carried unanimously.
1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Amend the Official Zoning Map to Rezone Property on the East Side of Wilson Street being all of Parcels #77836, #77383, #77384, and #77385
Planning Director Justin Oakes stated the public hearing is being held on a proposed ordinance amendment to Chapter 157 of the Code of Ordinances of the Town of Farmville. Oakes further stated the parcels are currently zoned Residential-Agricultural, which allows Single-Family residences, but requires a minimum lot size of 20,000 square feet. Oaks said the applicant is seeking to rezone the property to Residential (R-8), which also allows Single-Family as a permitted use by right, on lots of at least 8,000 square feet. In closing, Oakes stated the request is being made to bring currently proposed residential lots into compliance for the development of Phase 1 of the proposed Dalton’s Cove Subdivision. He added this request comes with a favorable recommendation from the Planning Board.
Mayor Pro-Tempore Smith opened the public hearing at 6:42 p.m.
Catheryn Cotton, from 3421 East Wilson Street, asked whether the plan for the subdivision is Single-Family or Multi-Family, whether something is going to be done to address the drainage issues, and what is the development plan for the area.
Oakes stated that R-8 allows for Single-Family as a permitted use. He said there has been a retention pond installed to address the drainage issues. In regards to construction plans, Oakes stated they would be beginning with the utility infrastructure, with the final plat approval to be in early 2021 and then the builders can move forward with construction of houses. Oakes further stated that Phase 1 has a plan of 13 single-family houses to be built.
There being no other comments, Mayor Pro-Tempore Smith closed the public hearing at 6:47 p.m.
Commissioner Dixon stated he needed more information and would like to see a copy of the map for the subdivision.
Commissioner Elks made a motion to table until Justin has the additional maps later in the meeting. The motion carried unanimously.
Items for Discussion
2. Ordinance Amending the FY 2020/2021 Budget Ordinance- Police Grants
Major Spencer requested adoption of an ordinance amending the FY 2020/2021 Budget Ordinance in order to place funds received from two Animal Control grants back into the Police Department budget.
Commissioner Elks made a motion to adopt Ordinance (2020) 966, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Police. The motion carried unanimously.
3. Ordinance Amending the FY 2020/2021 Budget Ordinance – State Fire Grant
Finance Director Johnson requested adoption of an ordinance amending the FY 2020/2021 Budget Ordinance to place funds received from the NC Department of Insurance for a State Grant received for the Fire Department back into the Fire Department budget to offset expenditures made.
Commissioner Elks made a motion to adopt Ordinance (2020) 967, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Fire. The motion carried unanimously.
4. Appointment of Library Advisory Board – Alma Hobbs
Town Manager Hodgkins requested adoption of a Resolution Appointing Commissioner Alma Hobbs to serve a three-year term on the Library Advisory Board.
Commissioner Dixon made a motion to adopt Resolution (2020) 1497, Appointing a Member to the Library Advisory Board – Alma Hobbs. The motion carried unanimously.
5. Cemetery Fee Schedule Revision
Public Works Director Wes Thomas presented the current cemetery plot purchase rates. He stated many people bypass our out of town rates by having a family member who lives in town to purchase plots at the lesser rate for them and then transfer the deed to the out of town family member. Thomas added that this causes additional work for Town staff and penalizes people who are honest about who is truly buying the plot. Thomas suggested charging a fee of $600 per plot for everyone without regard for where the buyer lives.
After a general discussion, Commissioner Dixon made a motion to maintain the $400 per plot fee for in town people, to charge $600 per plot fee for out of town people and to charge a $200 transfer fee. The motion carried unanimously.
6. Board of Commissioners Annual Retreat
Town Manager Hodgkins asked the Board to schedule their annual retreat which has traditionally been around the end of February.
On motion by Commissioner Elks, the Board approved the 2021 retreat to be held on Monday, February 22nd and Tuesday, February 23rd. The motion carried unanimously.
1. Public Hearing on Chapter 157 Amendment- Continued
Planning Director Oakes presented subdivision maps to the Board for clarification.
Commissioner Dixon made a motion to approve the zoning change request and adopted Ordinance (2020) 968, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville. The motion carried unanimously.
Town Manager Hodgkins recognized the following employees for their years of service milestones:
- Jennie Beaman, Finance 5 years
- Cindy Stelck, Finance 5 years
- Bret Canuette, Police 5 years
- Daniel Hawkins, Police 5 years
- Melissa Pierce, Police 5 years
- Chris Stokes, Recreation 10 years
- Doug Brann, Electric 15 years
Mayor Pro-Tempore Smith asked for citizen comments at this time.
There were no citizen comments.
Commissioner Elks reminded everyone about the “Home for the Holidays” to be held on Sunday, December 13th, where you can ride around and look at the houses decorated for Christmas. She said to let her know and she will email you the map for the houses participating.
Commissioner Elks mentioned the donation letter from the Farmville Rescue and asked for everyone to donate if you can.
Commissioner Elks recognized Chief Donnie Greene who is retiring as of December 30th with 30 years of service.
On motion by Commissioner Elks, the meeting was adjourned at 7:52 p.m. The motion carried unanimously.