The Farmville Board of Commissioners met in regular session on Monday, November 4, 2019 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Alma Hobbs joined the meeting by conference call.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Rick Bailey, from the Farmville First Baptist Church, offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Steven Hardy-Braz, a Farmville citizen. Mr. Hardy-Braz thanked Board and everyone at Town that helped with the Cycle NC event.
Mayor Evans recognized John Spruill, a Farmville citizen. Mr. Spruill expressed his concern about the cleanliness of the neighborhoods in town. He stated he wished the Town could adopt an ordinance to make people keep their neighborhoods clean.
Town Manager Hodgkins had the following comments:
- Good news – Library Director David Miller and himself attended the Pitt County Board meeting today and the County Commissioners voted unanimously to give additional funding of $25,000 to the Library in this budget year.
- Boys and Girls Club gym floor has been refinished with the work being funded by an insurance settlement due a previous roof leak.
- Upcoming events: Christmas Tree Lighting and Taste of Farmville on December 6th at 6:00 p.m. and 6:30 p.m., Christmas Parade on December 14th at 10:30 a.m., May Museum Christmas Tea on December 15th at 4:00 p.m.
Major Jeffrey Spencer introduced a new Police Officer, Jasmine Barrett. Jasmine stated that she comes from Greene County where she was a Deputy. She stated that she was happy to join the Farmville Police Department.
Finance Director Amy Johnson provided the financial report for the month of October, 2019.
Mayor Evans asked if there were any additional changes to the agenda.
Town Manager stated there are no changes to the evening’s agenda.
Commissioner Moore informed the Board he had met with someone from Martin Marietta last Thursday and asked for special consideration for the Community Garden and their need for crush and run. Moore asked to table the agenda item this evening until he hears back from Martin Marietta.
On motion by Commissioner Moore, the Board agreed to table Agenda item #5 – Update from Rooted in Community/Community Garden on Funding for Improvements, until more information is obtained from Martin Marietta. The motion carried unanimously.
Items for Consent
1. Approval of Minutes
To approve the minutes from the following session:
- October 7, 2019 Regular Session
2. Appointment of Commissioner David Shackleford as the Board of Commissioners
Liaison to the Dogwood Festival Advisory Committee
To approve the request to adopt a resolution appointing Commissioner David Shackleford to serve on the Dogwood Festival Advisory Committee.
On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:
- Approved the October 7, 2019 minutes
- Approved Resolution (2019) 1471, Appointing a Member to the Dogwood Festival Advisory Committee – David Shackleford
The motion carried unanimously.
Items for Decision
3. Request by Eastern Carolina Broadband to Lease Space on the Town’s Water Tank on US 264- Alternate West to Mount Antennas for Providing Internet Access to Rural Areas in the Farmville Area
Susan Myers, Managing Partner for Eastern Carolina Broadband, stated that her group leases space on public and private structures to mount antennas to provide internet access to residents and businesses in rural areas. She stated they are asking the Town to consider leasing space on the Town’s water tank on US 264 – Alternate West. Myers added that mounting the equipment will not interfere with the operation or maintenance of the tank nor will it preclude the Town from leasing space on the tank to other entities in the future.
Commissioner Dixon made a motion to lease space to Eastern Carolina Broadband on the Town’s US 264 Alternate Water Tank for antennas to provide internet access to rural areas and encourage them to come back and ask for more space if they see a need. The motion carried unanimously.
4. Request by Conterra Networks for Co-Location of Equipment and Easements on Town Property and Within Town Rights-of-Way for Upgrading Internet Service at Town Hall
Christopher Harris, a representative from Conterra, stated they would like to get an agreement to put a fiber optics equipment hut in Town Hall in the computer server room and acquire easements to get the 2 fiber optic trunk lines run into the server room to connect together. He explained this would allow them to connect separate fiber optic networks together to build redundancy and install new and faster fiber optic equipment into their network. Harris stated in exchange for the co-location agreement and easements, Conterra is offering to provide the Town with 1 GB of dedicated internet access with the option to upgrade to 1.5 GB for $250.00 per month.
IT Director Brian Spehar stated this agreement would save the Town about $500 per month for internet service as well as improve internet speed and reliability.
Commissioner Elks made a motion to grant the co-location request to and easements to Conterra in exchange for Internet Service. The motion carried unanimously.
5. Update from Rooted in Community/Community Garden on Funding for Improvements
6. Consideration of Moving the Regular December Board of Commissioners Meeting from December 2 to December 3 Due to the Fire Department Christmas Party
Town Manager Hodgkins requested to move the December regular Board meeting from Monday, December 2nd to Tuesday, December 3rd due to the Fire Department Christmas Party.
Commissioner Elks made a motion to change the date of the December monthly Board meeting to Tuesday, December 3, 2019. The motion carried unanimously.
Mayor Evans asked for citizen comments.
There were no comments.
On motion by Commissioner Dixon, the Board adjourned into closed session at 6:59 p.m. pursuant to G.S. 143-318.11(a)(5) to instruct the public body’s staff concerning the position to be taken by or on behalf of the public body in negotiating the material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. The motion carried unanimously.
On motion by Commissioner Moore, the Board returned into regular session at 8:10 p.m. The motion carried unanimously.
Regular Session- continued
Commissioner Dixon asked to be excused from voting due to his personal involvement.
Commissioner Hobbs made a motion to allow Commissioner Dixon to abstain from voting. The motion carried unanimously.
Van Lewis, from McDavid Associates, presented a petition from 11 property owners from Bonnie’s Alley making a contribution of $38,000 towards the purchase of property owned by Todd Edwards to open access from Bonnie’s Alley to Walnut Street. He asked for approval of the Memorandum of Agreement Between the Town of Farmville and all participating parties outlining the agreement between the parties and the acceptance of the contributions and the acquisition of property owned by Todd Edwards.
Commissioner Elks made a motion to accept the contribution of $38,000 from the 11 property owners and to purchase the property owned by Todd Edwards. This motion stated approval of the Memorandum of Agreement Between the Town of Farmville and Todd D. Edwards Building & Realty, Inc., Robert L. Crocker, McDavid Associates, Inc., Albert V. Lewis, Jr., Vance B. Taylor, Farmville Real Estate Company, LLC, Tag Investments, LLC, Douglas W. Henry, Uptown Properties, LLC, Devisconti Residual Trust, Walstonburg Hardware, LLC, Farmville Police Department, Farmville Fire Department, Farmville EMS, Phillip A. Lewis and Don Edwards. The motion carried 4 to 0, with Commissioner Dixon abstaining.
Van Lewis presented a Resolution Amending the Capital Project Budget Ordinance, Approving Change Order No. 2 and Change Order No. 3 for the Bonnie’s Alley construction work changes and to open access from the alley to Walnut Street.
Commissioner Shackelford made a motion to adopt Resolution (2019) 1472, Amending Capital Project Budget Ordinance, Approving Change Order No. 2 and Change Order No. 3 for Contract No. 1 Water and Sanitary Sewer Improvements, Bonnie’s Alley. The motion carried 4 to 0, with Commissioner Dixon abstaining.
Mayor Evans opened the floor for citizen comments.
There were no comments.
Mayor Evans asked the Board for comments.
Commissioner Moore told Mayor Evans it had been a pleasure serving with him.
Commissioner Dixon stated it had been a pleasure serving Mayor Evans as well.
Mayor Evans stated it had been a pleasure serving and wished the Board lots of luck for the future.
On motion by Commissioner Moore, the meeting was adjourned at 8:18 p.m. The motion carried unanimously.