Town of Farmville
Board of Commissioners
November 5, 2018
The Farmville Board of Commissioners met in regular session on Monday, November 5, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Cedric Frisbee from the Saint John Baptist Church in Farmville offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Brenda Elks and those involved for their outstanding job with Hometown Halloween.
Mayor Evans recognized Minerva Freeman, representing a local sorority. Ms. Freeman stated that their Sorority did service work in this area and she gave each Commissioner a snack bag. She also informed the Board of the services they do like trash pickup and other community work. She stated they were here to help.
Mayor Evans recognized Bobby Joyner. Mr. Joyner asked for a donation from the Town to complete Phase 2 of the HB Sugg Memorial Park Project.
Commissioner Elks made a motion to add the donation request to the Agenda under Item G. The motion carried unanimously.
Mayor Evans recognized Diane Hudson. Ms. Hudson expressed her concern over some drainage issues at the corner of Allen Street and Contentnea Street. She stated she had contacted Public Works and the Town Manager and wanted to know when it would be taken care of.
Town Manager Hodgkins stated he had the following comments:
- There was minimal damage during Hurricane Florence and the first official FEMA meeting with held today and the Town should expect reimbursement shortly.
- Cindy Thomas provided the Board with all upcoming events.
- Pitt County, the City of Greenville and Greenville Utilities are involved in a process to unify economic development efforts in the county. They are trying to come up with strategies that involve all parts of the county with the first meeting to be held on Thursday this week and the Town will have representation at that meeting.
Finance Director Amy Johnson provided the financial report for the month of October, 2018.
Mayor Evans asked if there were any additional changes to the agenda.
Mayor Evans presented the following changes to the evening’s agenda:
- Add Agenda item #10 – HB Sugg Funding Request
Commissioner Elks made a motion to approve the above changes to the evening’s agenda. The motion carried unanimously.
1. Structure for Demolition- 3660 Cameron Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 3660 Cameron Street (Parcel 12012).
Mayor Evans opened the public hearing at 6:50 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:51 p.m.
On motion by Commissioner Dixon, the Board adopted Ordinance (2018) 920, An Ordinance Directing the Building Official to Demolish the Property herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that Same may not be Occupied until Demolished. The motion carried unanimously.
2. Structure for Demolition- 4393 Wallace Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 3660 Cameron Street (Parcel 01975).
Mayor Evans opened the public hearing at 6:53 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:54 p.m.
On motion by Commissioner Hobbs, the Board adopted Ordinance (2018) 921, An Ordinance Directing the Building Official to Demolish the Property herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that Same may not be Occupied until Demolished. The motion carried unanimously.
3. Zoning Text Amendment to Add a Solar Power Overlay District as a New District
in the Farmville Zoning Ordinance that Could Overlay Existing Industrial or RA-
20 Zoning Districts
Town Manager Hodgkins stated the public hearing was to receive citizen input on a Zoning Text Amendment to add the Solar Power Overlay District as a new District that could overlay existing Industrial and RA-20 Zoning Districts in the Zoning Ordinance. Hodgkins stated the Planning Board recommended approval of this amendment after extensive discussion.
Mayor Evans opened the public hearing at 6:56 p.m.
Tom Terrell, from Fox Rothschild LLC, the law firm representing Strata Solar, provided an explanation for the request of the zoning text amendment.
Todd Williams, from Worthington Farms, assured the Board that whatever is planted around the solar farm will completely buffer it from adjacent properties and the structures will have a setback 1800 feet from the road. He said they have recommended for Strata Solar to plant something native like wax myrtles with a double row of them. Mr. Williams also suggested for Strata to use a local contractor to do the work.
Jackson Naftel, Director of Development for Strata Solar, provided images of the buffer described by Todd Williams. He said letters and pictures have been sent to all nearby landowners informing them of what is going on.
Bert Smith, a representative from the Planning Board, spoke in favor of the zoning text amendment and stated the recommendation from the Planning Board was a unanimous vote. He stated they put further restrictions on the amendment such as the three-mile limit which would prevent another solar farm from going anywhere else in town.
There being no further comments, Mayor Evans closed the public hearing at 7:40 p.m.
Commissioner Dixon made a motion to approve the text amendment to the RA-20 Zoning District.
Town Manager Hodgkins asked for Commissioner Dixon to clarify his motion since this is adding an overly district to the zoning ordinance which could apply to RA-20 or Industrial Districts. He asked for Dixon to not reference a zoning district or state both RA-20 and Industrial Districts.
After a discussion, Commissioner Dixon withdrew his motion.
The Board requested more information including an explanation of the overlay district concept, a timeline of construction, and more explanation of the request for a deeper understanding of what is being requested.
Commissioner Elks made a motion to postpone this agenda item until more information can be obtained and to address at December meeting. The motion carried unanimously.
Items for Consent
4. Approval of Minutes
To approve the minutes from the following sessions:
- October 1, 2018 Regular session
5. Consider Moving the Regular December Board of Commissioners Meeting from
December 3 to December 4 Due to the Fire Department Christmas Party
To approve the moving of the December meeting to December 4, 2018
Commissioner Moore suggested moving the time of the December 3rd meeting instead of moving the date.
On motion by Commissioner Moore,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the October 1st regular session
- Approved the moving of the time for the December 3, 2018, Board of Commissioners meeting to 4:00 p.m.
The motion carried unanimously.
Items for Decision
6. 2018 Annual Planning Retreat Action Update
Town Manager Hodgkins presented an update on the progress of the 2018 Annual Planning Retreat action plan.
7. Report on Traffic Control Efforts on Ryon Drive
Police Chief Donnie Greene stated they set one pair of speed bumps at Ryon Drive and it has been effective so far. Greene stated they plan to order more that they can get for free but could not place the order until November 6th.
8. Consideration of Amendments to the Town Employee Personnel Policy
Town Manager Hodgkins presented amendments for consideration to the Town Employee Personnel Policy.
Commissioner Hobbs suggested that the policy allow for mid-year evaluations of employees than just annually.
On motion by Commissioner Dixon, the Board approved the amendments to the Town Employee Personnel Policy with the addition of allowing supervisors an opportunity to perform additional evaluations for employee work performance. The motion carried unanimously.
9. Consideration of One Time Contribution to the Farmville Chamber of Commerce
for a Taste of Farmville
Commissioner Jamin Dixon stated the Taste of Farmville event this year is going to be the biggest ever with the largest number of merchants participating than ever before. Dixon further stated that more money would be needed to pay for the extra musicians and supplies. He requested a one-time contribution of $1,500 to help support the Chamber.
Commissioner Elks made a motion to approve a one-time contribution of $1,500 to the Farmville Chamber of Commerce to support the 2018 Taste of Farmville event. The motion carried unanimously.
10. HB Sugg Funding Request for Memorial Park Project
Commissioner Moore made a motion to match the $5,300 that Mr. Dupree and his group has already raised for Phase 2 of the project, with the possibility of giving additional funds in the FY 19/20 Budget. The motion carried unanimously.
Mayor Evans asked for citizen comments at this time.
There were no citizen comments.
On motion by Commissioner Hobbs, the Board adjourned into closed session at 8:20 p.m., pursuant to G.S. 143-318.11(a)(5), to instruct the public body’s staff concerning the position to be taken by, or on behalf of the public body in negotiating the material terms of a contract, or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. The motion carried unanimously.
On motion by Commissioner Hobbs, the Board returned into regular session at 9:36 p.m. The motion carried unanimously.
On motion by Commissioner Moore, the meeting was adjourned at 9:37 p.m. The motion carried unanimously.