Town of Farmville
Board of Commissioners
November 7, 2016
The Farmville Board of Commissioners met in regular session on Monday, November 7, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Reverend Oscar Coggin of the Providence Baptist Church in Farmville offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Joe Hillard, who resides at 3562 East Wilson Street in Farmville.
Mr. Hillard presented an article from the Daily Reflector concerning a building being sold for $20,000 which was way less than the tax value of the building by Greenville to an individual willing to put $1.5 million into the building. Mr. Hillard stated he wanted to bring this similar scenario to the Board’s attention when it considers what to do with the former Farmville Hardware property.
Town Manager Hodgkins informed the Board of the following:
- Due to Hurricane Matthew, the Town may be eligible for federal reimbursement funds. Staff attended a meeting last week to start the process with FEMA in order to seek reimbursement funds.
- Farmville DMV office was recognized as one of the top performers in the State due to the low number of errors and high performance. The Town was awarded a $1500 cash prize.
- Former Hardware Store is an empty space on Main Street and a few local artists have expressed an interest in wanting to display some art in the windows through Christmas at no cost to the Town.
- Veterans Day ceremony will be held on Friday, November 11th at 10:30 a.m. at the memorial on Town Commons.
- Christmas Tree Lighting will be held on December 2nd at 6:00 p.m. and the Taste of Farmville will be at 6:30 p.m.
- Dec 10th will be the date of the Christmas parade.
- Dec 11th will be the date of the May Museum annual Christmas Tea.
- The Community Arts Council, in conjunction with the Farmville Library, Parks & Recreation, and Police Departments, is having a movie showing of The Polar Express at 6:00 p.m. on December 10th.
Mayor Evans asked the Board for any questions on the financial report given by Finance Director Amy Johnson. There were no questions.
Mayor Evans requested for the following change(s) to the evening’s agenda:
- Add new agenda item #5 – Surplus Property Resolution
- Add new agenda item #6 – Sale of Surplus Town Property
- Add new agenda item #7 – Designation of Applicant’s Agent
Commissioner Moore made a motion to approve the above additions to the evening’s consent agenda. The motion carried unanimously.
Items for Consent
- Approval of Minutes
To approve the minutes from the following meeting(s):
- September 13, 2016 Special session
- October 3, 2016 Regular session
- Adoption of Ordinance Amending the FY 2016/2017 Budget- Finance Department
To adopt an ordinance amending the FY 2016/2017 budget to place refunded monies back in to the Finance Department budget for use due to the purchase and return of a currency counter.
- Adoption of Ordinance Amending the FY 2016/2017 Budget- Fire Department
To adopt an ordinance amending the FY 2016/2017 budget due to damage to one of the fire trucks and the insurance company providing settlement funds to cover the repair cost.
- Adoption of Ordinance Amending the FY 2016/2017 Budget- Library Department To adopt an ordinance amending the FY 2016/2017 budget due to the Library Board
of Trustees requesting to spend $5,000 from the Devisconti Trust Fund monies towards the purchase of adult supplies/materials.
- Surplus Property Resolution
To adopt a resolution declaring certain real property (parcel# 40567 & parcel# 13270) as surplus due to the Town no longer having a use for it.
- Sale of Surplus Town Property
To adopt a resolution authorizing the upset bid process for disposal of certain real property located at 4449 West Moore Street and a vacant lot on South Barrett Street.
- Designation of Applicant’s Agent
To adopt a resolution designating agents for the Hurricane Matthew reimbursement process.
On motion by Commissioner Dixon, the Board approved/adopted the following:
- Approve the minutes from the September 13th special session and the October 3rd regular session
- Adopted Ordinance (2016) 880, An Ordinance Amending the FY 2016/2017 Budget Ordinance- Finance
- Adopted Ordinance (2016) 881, An Ordinance Amending the FY 2016/2017 Budget Ordinance- Fire
- Adopted Ordinance (2016) 882, An Ordinance Amending the FY 2016/2017 Budget Ordinance- Library
- Adopted Resolution (2016) 1340, Resolution Declaring Certain Town Owned Property as Surplus
- Adopted Resolution (2016) 1341, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property
- Adopted Resolution (2016) 1342, Designation of Applicant’s Agent
The motion carried unanimously.
Items for Discussion/Decision
- Resolution Declaring Certain Real Property as Surplus
Town Manager Hodgkins requested adoption of a resolution to declare 3946 South Main Street (parcel# 23172) as surplus.
Commissioner Dixon made a motion to adopt Resolution (2016) 1343, Resolution Declaring Certain Town Owned Property as Surplus. The motion carried unanimously.
- Resolution to Begin Process on Sale of Town Owned Property on South Main Street
Town Manager Hodgkins stated the Town received an offer from Lindley Ray Joyner to purchase a 0.13-acre lot located at 3946 South Main Street. He recommended that the Board begin the upset bid process if they would like to consider the offer to purchase.
On motion by Commissioner Walters, the Board adopted Resolution (2016) 1344, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property. The motion carried unanimously.
- Consider Authorizing Construction of an Additional Water Project
Rich Moore from McDavid Associates, made a presentation to the Board to approve the a new water project to install a six-inch water line in the King Farm Road area, and to allocate the necessary funds to complete the project including previously budgeted money allocated to the Gay Road and Wesley Church Road water projects that will go unspent.
Commissioner Moore made a motion to approve proceeding with the water system improvement project to install a six-inch water line in the King Farm Road area and to allocate the funds estimated at $191,700. The motion carried unanimously.
- Amend the Personnel Policy to Adopt the State of North Carolina Holiday Schedule
Town Manager Hodgkins requested for the Board to amend the personnel policy to adopt the North Carolina State Holiday schedule.
Commissioner Elks made a motion to amend the personnel policy to adopt the North Carolina State Holiday Schedule. The motion carried unanimously.
- Consider Moving the Regular December Board of Commissioners Meeting from December 5 to December 6
Town Manager Hodgkins requested that the Board consider moving the December 5th Board meeting to December 6th due to the Fire Department Christmas party being held on December 5th and the Board members usually being in attendance at the party.
Commissioner Shackleford made a motion to move the December Board meeting to Tuesday, December 6th. The motion carried unanimously.
- Consider Moving the Regular January Board of Commissioners Meeting from January 2 to January 3 due to the New Year’s Day Holiday
Town Manager Hodgkins requested that the Board consider moving the January 2nd meeting to January 3rd due to the New Year’s Day holiday.
On motion by Commissioner Dixon, the Board approved moving the January Board meeting to Tuesday, January 3rd. The motion carried unanimously.
Mayor Evans asked if there were any citizens who wished to make a comment at this time.
There were no comments.
On motion by Commissioner Walters, the meeting was adjourned at 7:12 p.m. The motion carried unanimously