Town of Farmville
Board of Commissioners
October 3, 2016
The Farmville Board of Commissioners met in regular session on Monday, October 3, 2016 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert L. Evans presiding. Present for the meeting were Commissioners Brenda Elks, David Shackleford, Hunter Walters, Jamin Dixon and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Pastor Steven Dunn, of the United Methodist Church in Farmville offered the invocation which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Claire Edwards.
Ms. Claire Edwards, representing Uptown Properties, made a presentation to the Board explaining her background and what Uptown Properties has done for Greenville, NC. She also expressed her excitement at the possibility of working with the Town in restoring the old Farmville Hardware store building.
Town Manager Hodgkins informed the Board of the following:
- Johnsonfield pump station sewer easement has been cleared and the plan is to relocate the overhead power lines, with a possible greenway in the future
- FCHS will be having a homecoming parade on Friday, October 14th at 4:30 p.m. along Grimmersburg Street
- Reminder of the May Museum 25th Anniversary Celebration on Sunday, October 9 from 3:00 -6:00 p.m., must have ticket to attend but ticket is free
- Hurricane advisory for the end of week- preparations are being made and we are monitoring the weather forecast, a press release has also been sent to the Farmville Enterprise as well as working with emergency management from the County and the State
- Contingency offer has been presented on the hardware store building- but there are still some discussions that need to be made when Mr. Don Edwards gets back in town
Mayor Evans asked the Board for any questions on the financial report given by Finance Director Amy Johnson. There were no questions.
Mayor Evans requested for the following change(s) to the evening’s agenda:
- Add agenda item #8 – Surplus Property Resolution
- Add agenda item #9 – Appointment to Parks and Recreation Advisory Committee
Commissioner Shackleford made a motion to approve the above additions to the evening’s agenda. The motion carried unanimously.
Mayor Evans presented a proclamation honoring Austin Faircloth on earning the Eagle Scout Award.
- Structures for Demolition- 3866 South Main Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 3866 South Main Street. Ellis said if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards, it will be demolished after 90 days.
Mayor Evans opened the public hearing at 6:46 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:47 p.m.
On motion by Commissioner Walters, the Board adopted Ordinance (2016) 879, An Ordinance directing the Building Official to demolish the property herein described as being dangerous and unsafe and directing that a notice be placed thereon, and that the same may not be occupied until demolished. The motion carried unanimously.
Items for Consent
- Approval of Minutes- August 29, 2016 (regular session)
To approve the minutes from the following meeting(s):
- August 29, 2016 Regular Session
On motion by Commissioner Walters,HHSSSS the Board approved/adopted the following:
- Approve the minutes from the August 29th regular session
The motion carried unanimously.
Items for Discussion/Decision
- Fire Department Bylaws Amendments
Town Manager Hodgkins requested adoption of the amended Fire Department Bylaws presented. Hodgkins indicated recommended changes were shown in yellow.
Commissioner Elks made a motion to approve the amended Farmville Fire Department Bylaws as presented. The motion carried unanimously.
- Renewable Energy Development and Service Agreement
Town Manager Hodgkins requested approval of the amended and restated Renewable Energy Development and Service Agreement with NCEMPA. He stated the agreement will authorize NCEMPA to act as an agent on behalf of the Town of Farmville and the 31 other members of the NC Eastern Municipal Power Agency for the purpose of administering aggregate REPS compliance plans. He further stated this is consistent with the role the agency has played in the past on behalf of Farmville and the other member communities.
Commissioner Dixon made a motion to approve the attached amended and restated Renewable Energy and Development and Service Agreement with NCEMPA. The motion carried unanimously.
- Appointment to Mid-East Board of Commissioners
Town Manager Hodgkins stated a new representative needs to be appointed to the Mid-East Commission Board. He stated if no Board member was interested in serving, then Public Works Director Wes Thomas has expressed an interest.
Commissioner Elks made a motion to appoint Wes Thomas as the representative to serve on the Mid-East Commission Board. The motion carried unanimously.
- Resolution- Sale of Town Property
Town Manager Hodgkins stated the Town received an offer from The Farmville Real Estate Company to purchase a 0.10-acre lot owned by the Town located at 3856 South Main Street (Old Elks Lodge). He stated the offer was duly advertised and the high bid at the completion of the upset bid process was from The Farmville Real Estate Company.
Commissioner Dixon asked to be excused from voting. The Board voted unanimously to allow Commissioner Dixon to abstain.
Commissioner Walters made a motion to approve Resolution (2016) 1337, Resolution Authorizing Disposal of Certain Real Property on South Main Street. The motion carried unanimously, with Commissioner Dixon abstaining.
- Presentation on Options for Former Farmville Hardware Property
Richard King, from Dunn and Dalton Architects, provided a presentation to the Board with regards to options of use for the former Farmville Hardware Store property. King presented scenarios ranging from renovation of the existing three buildings to the demolition of one, two or all three buildings. With each option, he stated the number of parking spaces available.
Commissioner Moore asked for the renderings to be placed at the Farmville Chamber for citizens to see.
After a lengthy discussion, Commissioner Walters made a motion to move forward with additional design work for renovation of the rear parking lot represented as Option 1 and possibly on Option 2, which would be contingent with speaking with adjacent property owner on Option 2. The motion carried 4 to 1, Commissioners Dixon, Walters, Elks and Moore voting in the affirmative and Commissioner Shackleford voting in the negative.
- Surplus Property Resolution
Town Manager Hodgkins requested adoption of a resolution declaring property as surplus that the Town no longer uses. He stated the Town has bleachers that no longer meet current park safety standards and the Town can no longer use. He also stated new bleachers have already been placed at the parks.
Commissioner Walters made a motion to adopt Resolution (2016) 1338, Resolution Authorizing Town Manager to Dispose of Surplus Property by Private Sale. The motion carried unanimously.
- Appointment to Parks and Recreation Advisory Committee
Mayor Evans asked the Board to appoint Diane Hudson to serve on the Parks and Recreation Advisory Committee, to fill the unexpired term of Mike Marengo.
Commissioner Dixon made a motion to adopt Resolution (2016) 1339, Resolution Appointing a Member to the Parks and Recreation Advisory Committee. The motion carried unanimously.
Celia Stone stated that if the Town can sell the Old Elks Lodge at a bargain price then it should consider selling the hardware store building for a bargain price versus expecting to receive the actual tax value of the building.
Tony, who worked with Don Edwards for several years with the revitalization of Greenville, spoke of Mr. Edwards’ good work and reputation.
Joe Hillard stated that the value of a building is what someone is willing to pay for it and not necessarily the tax value of the property. He said the Board needed to use comparables and consider what buildings nearby have sold for recently. He also said the Board needs to look at this as economic development and what the end product would be.
On motion by Commissioner Walters, the meeting was adjourned at 8:37 p.m. The motion carried unanimously
Robert L. Evans, Mayor
Amy B. Johnson, Town Clerk