Town of Farmville
Board of Commissioners
September 4, 2018
The Farmville Board of Commissioners met in regular session on Tuesday, September 4, 2018 at 6:30 p.m. in the Municipal Building Courtroom with Mayor Robert Evans presiding. Present for the meeting were Commissioners Brenda Elks, Alma Hobbs, Jamin Dixon, David Shackleford and John Moore; Town Attorney Christopher Edwards; Town Manager David Hodgkins and Town Clerk Amy B. Johnson.
Mayor Evans called the meeting to order at 6:30 p.m.
Reverend Ronnie Wilkes from the Bibleway Holiness Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag.
Mayor Evans recognized Heather Irvin, a Farmville citizen.
Mrs. Irvin spoke on behalf of the Arts Council and requested that the Town designate some funds from the proceeds of a CDBG Neighborhood Revitalization Grant be used to make the bathrooms meet ADA requirements.
Mayor Evans recognized Miriam Lewis, a Farmville citizen.
Mrs. Lewis presented a Resolution in Support of North Carolina Farmers and asked the Board to consider adoption of this.
Mayor Evans recognized Robert May, a Farmville citizen.
Mr. May spoke in support of the Resolution supporting North Carolina Farmers and stated that agriculture and farming is very important to this community.
Mayor Evans recognized Jay Johnson, a Farmville business owner.
Mr. Johnson thanked the Board for being able to put on the wonderful Music on Main event at the May Museum. He stated he would be in touch soon with the next event date.
Mayor Evans recognized Michael Wilson, a Farmville citizen.
Mr. Wilson asked the Board how to go about receiving neighborhood revitalization grant funding.
Town Manager Hodgkins stated he had the following comments:
- Library Project design is progressing
- Pitt County Board of Commissioners endorsed Farmville’s grant application for up to $500,000 in grant funding from Golden Leaf for the new library. Farmville’s project was one of only two in Pitt County that received formal endorsement
- Town previously received Golden Leaf grant funds for the Wallace Street Drainage Project and the Town has applied for more grant funding, in the amount of $102,700, for drainage improvements on Jones Street near the park. Town has already received a response back to schedule a meeting so that is a good sign.
Finance Director Amy Johnson provided the financial report for the month of July, 2018.
Town Manager Hodgkins stated he had the following changes to the evening’s agenda:
- Add agenda item #11- Consider a Special Meeting for a Public Hearing For CDBG Revitalization Funding
Commissioner Shackleford made a motion to approve the above changes to the evening’s agenda. The motion carried unanimously.
1. Structure for Demolition- 3757 South Walnut Street
Code Enforcement Director Paul Ellis requested permission to demolish the property located at 3757 South Walnut Street (Parcel 19939).
Mayor Evans opened the public hearing at 6:46 p.m.
There being no further comments, Mayor Evans closed the public hearing at 6:47 p.m.
On motion by Commissioner Dixon, the Board adopted Ordinance (2018) 918, An Ordinance Directing the Building Official to Demolish the Property herein Described as being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that Same may not be Occupied until Demolished. The motion carried unanimously.
2. Possible CDBG Neighborhood Revitalization (CDBG- NR) Grant Funding
Rich Moore of McDavid Associates stated the public hearing was to receive public input on the possibility of CDBG Neighborhood Revitalization grant funding from the NC Department of Commerce. Moore stated the maximum grant request is $750,000 and the main thrust of the application must be housing improvements. He further stated that the program does not require a local match and requires two public hearings.
Mayor Evans opened the public hearing at 6:50 p.m.
Michael Wilson, a Farmville citizen, asked how to go about applying for the grant?
Rich Moore provided him with contact information and explained what he needed to do.
Moore added that McDavid Associates will develop a list of the areas of most need and then prioritize the needs.
There being no further comments, Mayor Evans closed the public hearing at 6:52 p.m. The motion carried unanimously.
The Board then agreed to move the item related to setting the second public hearing on the CDBG-NR grant project up to this point in the meeting so that it could be announced to interested parties who were present.
11. Consider a Special Meeting for a Public Hearing – CDBG-NR Grant Funding
Commissioner Moore made a motion to hold the second public hearing on September 18, 2018 at 6:30 p.m. The motion carried unanimously.
Commissioner Moore suggested due to possible questions, for McDavid Associates to have a question/answer period at the Community Center before the scheduled public hearing for the citizens to learn more about this opportunity.
Items for Consent
3. Approval of Minutes
To approve the minutes from the following sessions:
- August 6, 2018 Regular session
- August 6, 2018 Closed session
4. Re-Appointment of Housing Authority Commission Member- Sherri Von Schriltz
To adopt a resolution to re-appoint Sherri Von Schriltz to serve another term on the Housing Authority Commission.
5. Appointment of Recreation Board Member- Wes Thomas
To adopt a resolution to appoint Wes Thomas to serve a term on the Recreation Advisory Board.
On motion by Commissioner Elks,HHSSSS the Board approved/adopted the following:
- Approved the minutes from the August 6th regular & closed sessions
- Adopted Resolution (2018) 1419, Resolution Re-Appointing a Member to the Housing Authority Commission – Sherri Von Schriltz
- Adopted Resolution (2018) 1420, Resolution Appointing a Member to the Recreation Advisory Board – Wes Thomas
The motion carried unanimously.
Items for Decision
6. Presentation by District Court Judge Mario Perez
District Court Judge Mario Perez was not in attendance.
7. Resolution Authorizing Sale of Surplus Real Property at 4102 South Main Street
Town Manager Hodgkins stated that the Town has received an offer from Tracy Shannonhouse to purchase a 0.16 acre lot owned by the Town located at 4102 South Main Street. He requested adoption of a resolution authorizing the sale of land to Tracy Shannonhouse.
On a motion by Commissioner Dixon, the Board adopted Resolution (2018) 1421, Resolution Authorizing Disposal of Certain Real Property on South Main Street. The motion carried unanimously.
8. Resolution Authorizing Sale of Surplus Real Property, Parcels 15183 and 15219
on South Main Street Next to Farmville Furniture
Town Manager Hodgkins stated that the Town received an offer from Phil Lewis to purchase approximately 0.16 acres of land owned by the Town, specifically described as Parcels 15183 and 15219 and further described as Parking Lot Beside Farmville Furniture, South Main Street, Farmville. Hodgkins requested adoption of a resolution to authorize the sale of the land to Phil Lewis.
On motion by Commissioner Moore, the Board adopted Resolution (2018) 1422, Resolution Authorizing Disposal of Certain Real Property on South Main Street. The motion carried 4 to 1, with Commissioners Dixon, Hobbs, Elks and Moore voting in the affirmative and Commissioner Shackleford voting in the negative.
9. Professional Services Contract for Preparation of a Comprehensive System-wide
Recreation Plan, a Site Specific Park Plan for the Municipal Athletic Complex,
and an Application for a 2018-2019 Cycle PARTF Grant Application
Recreation Director Matt Johnston stated that the Town’s Parks and Recreation Master Plan is more than ten years old and in need of updating. He stated in order to apply for grants, a master plan is required to be no more than ten years old. Johnston stated he has received three proposals from firms interested in updating the master plan. He further stated that the Recreation Advisory Board voted unanimously to recommend to the Town Board to contract with N-Focus to update the Recreation Master Plan, as well as create a site specific plan for the Municipal Athletic Complex and prepare a 2018-2019 cycle PARTF grant application for grant funding through the NC Parks and Recreation Trust Fund.
Commissioner Dixon made a motion to accept the proposal from N-Focus to update the Recreation Master Plan, create a site specific master plan for the Municipal Athletic Complex, and prepare a 2018-2019 cycle PARTF grant application from N-Focus. The motion carried unanimously.
10. Consideration of Authorizing Closure of Portions of Some Streets in Downtown
Farmville for the Hometown Halloween Event on October 31
Commissioner Elks stated that the Hometown Halloween organizers are requesting permission to block off portions of Main Street, Belcher Street, and Church Street in Downtown Farmville to vehicular traffic during the event on October 31st from 6:00 p.m.to 8:00 p.m. Elks further stated that the Fire Department and the Library will be participating this year so the closures reflect both of these areas.
Police Chief Greene stated there are new DOT regulations requiring Towns to submit a Resolution for approval to DOT for the closures of State maintained streets.
On motion by Commissioner Dixon, the Board adopted Resolution (2018) 1423, An Ordinance to Temporarily Close North Main Street Between Belcher Street and Wilson Street in Farmville, NC on June 19, 2018. The motion carried unanimously.
Mayor Evans asked for citizen comments at this time.
Commissioner Elks reminded the Board about the First Responders Dinner scheduled for September 17 at the First Baptist Church at 6:00 p.m.
Commissioner Hobbs commented on the unveiling of the mural on the corner of Cotton and South Main Street this past weekend. She stated there was a good crowd while they honored the facility and staff of the former H.B. Sugg School. She said that the site is being called the H. B. Sugg Memorial Park and they are selling personalized bricks as well.
John Spruill, a Farmville citizen, thanked the Board for getting the CDBG grant opportunity again for low income housing.
On motion by Commissioner Hobbs, the meeting was adjourned at 7:18 p.m. The motion carried unanimously.